Clarivin Guillory
Abu Dhabi,U.A.E.
Summary
Serving as Mission Support Specialist at DHS/HSI office in Abu Dhabi, United Arab Emirates and sub offices Doha, Qatar and Muscat, Oman. Managing budget, travel, and other administrative matters and providing mission support across multiple HSI offices in the region. Proven ability to enhance operational efficiency.
Overview
12
12
years of professional experience
Work History
Mission Support Specialist
U.S. Department of State
10.2020 - Current
- Managing, monitoring, analyzing, formulating, evaluating and leading administrative programs for Homeland Security Investigations Attaché, Abu Dhabi, Doha and Muscat. Regional support responsibility for the three HSI offices.
- Executing and ensuring the effectiveness, efficiency and integrity of the HSI financial management program that pertains to the HSI Attaché office: formulation and development of the organizations’ overall budgets and spending plans.
- Tracking and monitoring budget obligations and expenditures, routine budget analysis, collection, interpretation and subsequent effective use of fiscal data, budget reporting, budget preparation and routine budget programming for the three HSI offices.
- Analyzing expenditures and advise the Attache and the sub-offices in Doha and Muscat of any anticipated shortfalls or significant overages to the budget.
- Serving as Management Analyst/Office and HR Administrator by providing expert advise and guidance regarding all administrative matters and systems such as, but not limited to budget, procurement, travel, training, time and attendance, property administration, GOVs, reports administration, country clearances and on various types of applicable benefits and allowances for USDH and FSNs for the three HSI offices.
- Responsible for archiving investigative files, properly handling, storing, and disposing of all current and historic files/records in accordance with applicable laws, policies and regulations.
- Primary administrative liaison between the DHS/ HSI Attaché offices and relevant offices within the HSI headquarters and the Department of State (DOS) Embassy Offices.
- Serving as Property Custodian and is responsible for Property Management for the DHS/HSI Attache office in Abu Dhabi and regional Doha and Muscat offices.
- Coordinating annual inventories of sensitive equipment, general office equipment and GOVs and reconciles inventories through Sunflower (SAMS) automated software system with supervisory certification.
- Serving as the Personal Identity Verification (PIV) Card Issuance Facility Manager (PCIF) for all DHS/HSI employees in the Gulf Region and Northern Africa.
- Provides support as required by the DHS/HSI Attaché Abu Dhabi. Currently assigned other duties include Post Cooperative Support Services (ICASS) Budget Committee member, floor warden for emergency evacuations, fires, threats, natural disasters and hazmat accidents.
- Responsible for processing Education Allowances for all DHS/HSI employees in the area.
Administrative Assistant
U.S. Department of State, U.S. Embassy Abu Dhabi
12.2012 - 10.2020
- Managed, monitored, analyzed, formulated, evaluated and lead the full range of administrative program to the Facilities Management Office including escorting duties.
- Maintained and submitted time and attendance reports, leave records, and all required information relating to allowances, pay etc. for FM staff.
- Handled routine inquires and information requests independently and with good judgment and discretion.
- Served as administrative liaison between Facility Management Office and other offices and agencies.
- Screened, reviewed, monitored, and approved country clearance for Facility Management’s visitors and provides TDY support - including coordinating hotel reservations, arranging transportation and other logistics requirement.
- Received incoming correspondence, distributed and delegated work to the Facility Management staff.
- Managed procurement requests and monitored Facility property as well as logistic requirement.
- Conducted inventory on expendable supplies for the Facility Management office.
- Provided e2 assistance to FM staff going on training and travel coordination.
- Maintained inventory of FM radios and cell phones.
- Administered petty cash funds for FM office including detailed reports and spreadsheets.
- Designed, organized, and maintained office filing systems.
- Provided escort duties during high level Department of State visits.
- Provided escort to locally engaged staff and contractors in the CAA space.
- Worked extended hours without advance notice and must be available 24/7 as needed.
- Communicatesdin writing and coordinated with offices in the CAA to schedule appointments for FM staff to explain and complete work requests.
- Provided back-up to the work orders clerk.
- Maintained Secret Clearance.
Education
Bachelor of Science - Hotel And Restaurant Management
University of Santo Tomas
Manila, Philippines03-1991
Skills
- Federal Financial Management System (FFMS), DHS
- Sunflower Training (DHS Inventory System, DHS
- Concur Travel Training (FATA/Superuser), DHS
- WebTA (Time and Attendace), DHS
- DHSiD Training (PIV card), DHS
Accomplishments
- Franklin Award (May 2015)
- Meritorious Honor Award (May 2015)
- Mission Honor Award (June 2016)
- Customer Service Award (August 2016)
- Locally Employed Staff of the Quarter (June-September 2017)
- Eagle Award for Outstanding Exemplary Service to the U.S. Government (April 2023)
- Mission Meritorious Service Increase for selfless service, attitude, professionalism and dedication to the U.S. Mission (January 2025)
Franklin Award (May 2015)
for Administrative Support
Timeline
Mission Support Specialist
U.S. Department of State
10.2020 - Current
Administrative Assistant
U.S. Department of State, U.S. Embassy Abu Dhabi
12.2012 - 10.2020
Bachelor of Science - Hotel And Restaurant Management
University of Santo Tomas
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