COLLEEN FUNDERBURK
Weatherford,TX
Summary
Accomplished Project Coordinator with over 20 years of experience in budget management and precise project execution. Demonstrated expertise in cost control and financial accounting, significantly enhancing project efficiency. Proficient in documentation and reporting, coupled with strong analytical problem-solving skills that drive successful project outcomes. Committed to leveraging extensive experience to contribute to future high-stakes projects.
Overview
26
26
years of professional experience
Work History
Office Manager (Dual Role)
JRJ Technologies, LLC (dba of Joe R Jones Construction)
Weatherford, Texas
10.2023 - Current
- Assist with Help Desk Tier I requests, delegate support requests to Help Desk Techs
- Resolved customer inquiries and support requests with timeliness and professionalism
- Request quotes, order job materials, monitor delivery status, and receive shipments
- Label and tag all materials and hardware accordingly
- Input all inventory data, maintain records, and allocate to specific projects upon request
- Conduct monthly reconciliation of credit card and bank statements, and filed State of Texas Sales Tax by the 20th of each month
- Facilitate month-end closing processes, invoicing and journal entries
- Manage AP and AR for the department
- Generate customer invoices, submit for payment, follow through until payment is received
- Ensure customer records are accurate and update as needed
- Developed and implemented standard operating procedures for effective company-wide processes
- Oversee day-to-day office operations, ensuring a well-organized and efficient work environment
- Serve as the primary point of contact for office-related concerns, troubleshooting and resolving issues as they arise
- Assist with payroll processing and employee onboarding as needed
Project Coordinator
JRJ Technologies, LLC (dba of Joe R Jones Construction)
Weatherford, Texas
10.2018 - Current
- Manage operating expenses, and allocate costs to projects and clients.
- Prepare and maintain project documentation, including contracts, permits, and reports.
- Assist in planning, budgeting, and scheduling construction projects to ensure timely completion.
- Generate estimates and invoices for customers, ensuring accuracy.
- Coordinate with contractors, suppliers, and project stakeholders to maintain efficient communication and workflow.
- Monitor project progress, track expenses, and ensure adherence to budgetary constraints
- Prepare and maintain project documentation, including contracts, permits, and reports
- Coordinate meetings with multiple participants, utilizing online platforms like Teams and Zoom for seamless communication.
- Support procurement processes by managing purchase orders and tracking material deliveries
- Provide comprehensive support to Project Managers and Senior Management to facilitate operational efficiency
- QuickBooks, MS365 (Word, Excel, Outlook, Teams, PowerPoint, SharePoint etc.), Sage, TimberScan, Crystal Reporting, Acrobat Adobe, Kaseya, Happy Fox, Microsoft Projects, ADP
- Generate subcontracts for new projects and oversee the signing process until completion
- Collect necessary documents from subcontractors, such as W-9 forms, Certificates of Insurance (COIs), schedules of values, and project schedules
- Input new contracts and projects into Timberline (Sage) software
- Record approved project budgets and commitments for subcontracts
- Establish new vendors and subcontractors within the system, Complete credit applications
- Manage (AP) and (AR) entries for projects
- Ensure proper cost coding, entry, approval, and payment scheduling
- Monitor project expenses and regularly review budgets for adherence
- Generate invoices for time and materials (T&M) work and Application for Payment (AIA) invoices with schedules of values
- Fulfill various administrative duties, including handling expense reports, timesheets, filing, daily reports, and assisting PMs in preparing bid documents for submissions
Office Manager | Project Coordinator
Midway Energy Services
Godley, Texas
09.2006 - 08.2018
- Responsible for gathering all project documents, contracts, schedules, and estimates for all Midstream Projects
- Track expenses and work with Project Managers to insure budgets and schedules met
- Coordinate sub-contractor agreements for larger project expenses
- Invoice all Midstream Projects, lump sum bids as well as time and material work
- Create change orders for customer approval on out of scope work
- Progressive invoices for larger projects and track retention when applicable
- Provide accounting department with invoice forecasts weekly
- Detailed project files – hard copies as well as electronic copies
- Organize and keep current google drive files of all past and present projects
- Receive all vendor invoices from AP department to view and approve
- Enter costs into project trackers as well as review for accuracy and correct charges
- This includes but not limited to rates, quantities, purchase order numbers, delivery charges, and service date(s)
- Employee expense reports for credit card charges
- Insure all back up receipts received and PO assigned
- Various administrative roles including daily reports, office supplies, new hire paperwork, answer phones, set up and host conference calls, support upper management, document files, travel arrangements, employee personnel files, and keeping an organized file system for company documents
- QuickBooks Desktop for invoicing and accounting purposes
Administrative Assistant
Midway Energy Services
Midway, Texas
04.2004 - 09.2004
- Various administrative roles
Account Services Coordinator
Tabs Direct
Stafford, Texas
12.1998 - 01.2003
- Various administrative roles
Education
Some College (No Degree) -
Wharton Jr College
Sugar Land, TX01-1998
High School Diploma -
Kempner High School
Sugar Land, TX05-1997
Skills
- Budget Management
- Account Reconciliation
- Detail oriented
- Self-directed
- Supply Management
- Database Administration
- Documentation And Reporting
- Excellent multi-tasking ability
- Financial Accounting
- Revenue Forecasting
- Inventory Control
- Problem-solving abilities
References
References available upon request
Timeline
Office Manager (Dual Role)
JRJ Technologies, LLC (dba of Joe R Jones Construction)
10.2023 - Current
Project Coordinator
JRJ Technologies, LLC (dba of Joe R Jones Construction)
10.2018 - Current
Office Manager | Project Coordinator
Midway Energy Services
09.2006 - 08.2018
Administrative Assistant
Midway Energy Services
04.2004 - 09.2004
Account Services Coordinator
Tabs Direct
12.1998 - 01.2003
Some College (No Degree) -
Wharton Jr College
High School Diploma -
Kempner High School
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