Accomplished Project Coordinator with over 20 years of experience in budget management and precise project execution. Demonstrated expertise in cost control and financial accounting, significantly enhancing project efficiency. Proficient in documentation and reporting, coupled with strong analytical problem-solving skills that drive successful project outcomes. Committed to leveraging extensive experience to contribute to future high-stakes projects.
Overview
26
26
years of professional experience
Work History
Office Manager (Dual Role)
JRJ Technologies, LLC (dba of Joe R Jones Construction)
Weatherford, Texas
10.2023 - Current
Assist with Help Desk Tier I requests, delegate support requests to Help Desk Techs
Resolved customer inquiries and support requests with timeliness and professionalism
Request quotes, order job materials, monitor delivery status, and receive shipments
Label and tag all materials and hardware accordingly
Input all inventory data, maintain records, and allocate to specific projects upon request
Conduct monthly reconciliation of credit card and bank statements, and filed State of Texas Sales Tax by the 20th of each month
Facilitate month-end closing processes, invoicing and journal entries
Manage AP and AR for the department
Generate customer invoices, submit for payment, follow through until payment is received
Ensure customer records are accurate and update as needed
Developed and implemented standard operating procedures for effective company-wide processes
Oversee day-to-day office operations, ensuring a well-organized and efficient work environment
Serve as the primary point of contact for office-related concerns, troubleshooting and resolving issues as they arise
Assist with payroll processing and employee onboarding as needed
Project Coordinator
JRJ Technologies, LLC (dba of Joe R Jones Construction)
Weatherford, Texas
10.2018 - Current
Manage operating expenses, and allocate costs to projects and clients.
Prepare and maintain project documentation, including contracts, permits, and reports.
Assist in planning, budgeting, and scheduling construction projects to ensure timely completion.
Generate estimates and invoices for customers, ensuring accuracy.
Coordinate with contractors, suppliers, and project stakeholders to maintain efficient communication and workflow.
Monitor project progress, track expenses, and ensure adherence to budgetary constraints
Prepare and maintain project documentation, including contracts, permits, and reports
Coordinate meetings with multiple participants, utilizing online platforms like Teams and Zoom for seamless communication.
Support procurement processes by managing purchase orders and tracking material deliveries
Provide comprehensive support to Project Managers and Senior Management to facilitate operational efficiency
Generate subcontracts for new projects and oversee the signing process until completion
Collect necessary documents from subcontractors, such as W-9 forms, Certificates of Insurance (COIs), schedules of values, and project schedules
Input new contracts and projects into Timberline (Sage) software
Record approved project budgets and commitments for subcontracts
Establish new vendors and subcontractors within the system, Complete credit applications
Manage (AP) and (AR) entries for projects
Ensure proper cost coding, entry, approval, and payment scheduling
Monitor project expenses and regularly review budgets for adherence
Generate invoices for time and materials (T&M) work and Application for Payment (AIA) invoices with schedules of values
Fulfill various administrative duties, including handling expense reports, timesheets, filing, daily reports, and assisting PMs in preparing bid documents for submissions
Office Manager | Project Coordinator
Midway Energy Services
Godley, Texas
09.2006 - 08.2018
Responsible for gathering all project documents, contracts, schedules, and estimates for all Midstream Projects
Track expenses and work with Project Managers to insure budgets and schedules met
Coordinate sub-contractor agreements for larger project expenses
Invoice all Midstream Projects, lump sum bids as well as time and material work
Create change orders for customer approval on out of scope work
Progressive invoices for larger projects and track retention when applicable
Provide accounting department with invoice forecasts weekly
Detailed project files – hard copies as well as electronic copies
Organize and keep current google drive files of all past and present projects
Receive all vendor invoices from AP department to view and approve
Enter costs into project trackers as well as review for accuracy and correct charges
This includes but not limited to rates, quantities, purchase order numbers, delivery charges, and service date(s)
Employee expense reports for credit card charges
Insure all back up receipts received and PO assigned
Various administrative roles including daily reports, office supplies, new hire paperwork, answer phones, set up and host conference calls, support upper management, document files, travel arrangements, employee personnel files, and keeping an organized file system for company documents
QuickBooks Desktop for invoicing and accounting purposes
Administrative Assistant
Midway Energy Services
Midway, Texas
04.2004 - 09.2004
Various administrative roles
Account Services Coordinator
Tabs Direct
Stafford, Texas
12.1998 - 01.2003
Various administrative roles
Education
Some College (No Degree) -
Wharton Jr College
Sugar Land, TX
01-1998
High School Diploma -
Kempner High School
Sugar Land, TX
05-1997
Skills
Budget Management
Account Reconciliation
Detail oriented
Self-directed
Supply Management
Database Administration
Documentation And Reporting
Excellent multi-tasking ability
Financial Accounting
Revenue Forecasting
Inventory Control
Problem-solving abilities
References
References available upon request
Timeline
Office Manager (Dual Role)
JRJ Technologies, LLC (dba of Joe R Jones Construction)
10.2023 - Current
Project Coordinator
JRJ Technologies, LLC (dba of Joe R Jones Construction)
10.2018 - Current
Office Manager | Project Coordinator
Midway Energy Services
09.2006 - 08.2018
Administrative Assistant
Midway Energy Services
04.2004 - 09.2004
Account Services Coordinator
Tabs Direct
12.1998 - 01.2003
Some College (No Degree) -
Wharton Jr College
High School Diploma -
Kempner High School
Similar Profiles
Dusty SchauerDusty Schauer
Superintendent at JRJ ConstructionSuperintendent at JRJ Construction