Courtney Bohanon
La Plata,MD
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
10
10
years of professional experience
Work History
Executive Administrative Assistant
Multi Specialty Healthcare
11.2018 - 09.2022
- Manage multiple dynamic marketing and community engagement projects
- Develop marketing materials and campaigns aimed at talent recruitment
- Administer all day to day administrative and support activities
- Schedule conferences and meetings
- Maintain all records in accordance with state law
- Maintain current and accurate CRM database of prospective customers
- Write purchase agreements, disclosures, and other contractual documents using DocuSign to obtain signatures and complete paperwork
- Create and distribute outbound print marketing materials and advertisement copy to promote new properties
- Assist real estate senior level managers with day-to-day responsibilities and projects
- Draft, review, and proofread correspondence on behalf of real estate senior level management
- Proactively plan meetings and coordinate meetings for senior leadership in complex and rapidly changing, multi-time zone calendar/schedule
- Coordinate complex and detailed travel plans, itineraries, and agendas
- Proactively engage with real estate senior executives to help executives stay on task with deadlines and deliverables by providing reminders, organizing information, and clearing obstacles
- Provide excellent customer service, fielding calls and requests in professional manner
- Book conference rooms and make other arrangements for meetings including special needs for clients, catering, open house on sales and rentals
- Facilitate virtual and in-person meetings, such as Zoom/Google Meet/Teams,
- Track action items that result from meetings and discussions and communicate them to senior leadership, team members and clients as needed to ensure follow-through
- Build briefing packages and present information
- Prepare routine status reports and track office-related metrics on sales
- Retain and save information according to Keller Williams and Exit guidelines
- Create and maintain effective network and good working relationship with other staff members, real estate companies, brokers, loan officers and clients
- Handle expense reporting, monthly reports and cost associated with marketing home sales
- Order, manage, and organize office supplies
- Exceedingly organized and detail-oriented with high degree of accuracy
- Handle confidential information in extremely fast-paced environment.
- Preserved important, confidential files by developing electronic recordkeeping system, improving office efficiency 100%.
- Assisted with initial screening for different positions by setting up interviews, processing new hire paperwork and helping with payroll.
- Maintained supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing and expediting orders for supplies.
- Formatted visual presentations for speeches and meetings using state-of-the-art applications and equipment.
- Managed communication for executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Performed accounts receivable duties by researching chargebacks, discrepancies and reconciliations.
- Prepared correspondence, reports and other documents in final formats, using correct punctuation, capitalization, spelling, grammar and style.
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Secretary III
Advanced Systems Technology And Management Inc
03.2016 - 11.2018
- Maintained 50% of Enlisted Military Staff Evaluations
- Reviewed travel authorizations to ensure orders are properly entered according to Defense
- Travel System (DTS)
- Created invitational orders allowing traveler to visit foreign locations supported by contractor
- Created vouchers from authorization and updated estimated costs with actual trip cost
- Tracked and reported days individual is away from their home, permanent duty station or assigned unit when returning
- Ordered supplies through GSA Advantage and DOD FED Mall
- Generated monthly reports
- Accounted for daily muster of ATRC students and staff
- Performed duties as assigned using Excel, Adobe, Power Point, Microsoft Office and Word.
Administrative Assistant II
Advanced Systems Technology and Management Inc
12.2014 - 03.2016
- Provided Customer Service for all Military (Staff and Student), Civilians and Contractors
- Prepared, tracked, and followed thru with transfer packages for Military Staff and Students
- Reserve, muster, graduate, and sign out students from classes
- Prepares Report of Suitability for Overseas Assignment, 1056 for passports and New
- Construction Screening forms
- Performs duties as assigned using Excel, Adobe, Power Point, Microsoft Office and Word
- Provided backup support for ATRC/CSCS Command Suite.
Administrative Assistant
Advanced Systems Technology and Management Inc
08.2012 - 12.2014
- Typed correspondences, memos, invoices, check requests and other materials; arranged format and content for effective presentation of information; revised and drafted forms as needed
- Performed 80% of office services such as filing of documents, duplication, faxing and scanning
- Answered incoming calls and transfers to appropriate staff members
- Reviewed, verified, and maintained computer records, including recruitment files and other information on sick leave, payroll, vacation pay, and hourly time records; maintain confidential employee information and records
- Assisted employees with routine personnel related questions as first point of contact for employee related issues
- Prepared and distributed recruitment materials as well as application packets, follow-up confirmations, and new employee orientation packets
- Tracked status of job applicants through hiring process
- Calculated salary increases and retro pay; input forms for update to payroll system
- Distributed payroll checks to employees
- Entered personnel changes into computer system
- Maintained recruiting files and records
- Arranged travel itineraries for employees and processed expense reports
- Maintained petty cash, compiled monthly reports.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Education
Technical Certification - Software Development And Security
University of Maryland - College Park
College Park, MD06.2019
Skills
- Administrative Management
- Business Correspondence
- Multi-Line Telephone Systems
- Strong Organizational Skills
- Employee Timesheet Processing
- Office Equipment Operation
- Spreadsheet Creation
- Master Calender Management
- Travel Planning
Timeline
Executive Administrative Assistant
Multi Specialty Healthcare
11.2018 - 09.2022
Secretary III
Advanced Systems Technology And Management Inc
03.2016 - 11.2018
Administrative Assistant II
Advanced Systems Technology and Management Inc
12.2014 - 03.2016
Administrative Assistant
Advanced Systems Technology and Management Inc
08.2012 - 12.2014
Technical Certification - Software Development And Security
University of Maryland - College Park
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