Courtney Carnevale
Eisenhower Imaging Center
Indio,CA
11
years of professional experience
Accomplished Executive Assistant with in-depth experience. I am an encouraging and analytical problem-solver with talents for team building, leading and motivating. As well as, excellent customer relations and relationship-building skills. While being proficient in using independent decision-making skills and sound judgment to positively impact company culture and success. Also, I am dedicated to applying training, supporting my team, and helping whenever and wherever I am needed.
Work History
Financial Accounting Associate
1 Year 2 Months- Managed confidential correspondence, reports, and records with strict attention to detail.
- Processed accounts payable and accounts receivable transactions with consistent accuracy and timely reconciliation.
- Reconciled general ledger accounts and resolved discrepancies to support reliable financial reporting.
- Prepared journal entries, invoices, and supporting documentation for month-end close activities.
- Implemented and maintained organized filing systems for financial records, contracts, and audit-ready documentation.
- Assisted with payroll processing, expense reviews, and policy compliance checks.
- Monitored vendor statements and communicated with suppliers to resolve billing and payment issues.
- Expedited invoice processing with effective communication between executive team and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process. Investigating discrepancies when needed.
- Improved accounting workflows by standardizing procedures and training staff on routine finance tasks.
- Cultivated relationships with vendors that improved contract terms and contributed to cost savings for the company.
- Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Analyzed past expenditures to enhance accuracy of budget forecasts and support effective financial planning.
- Supported budget planning and forecasting with detailed analysis and data compilation.
Executive Assistant to Operations Manager
2 Years 10 Months- Coordinated executive calendars, meetings, and provider schedules to keep imaging operations organized.
- Anticipated operational needs and prioritized tasks to sustain smooth daily executive support.
- Streamlined office workflows by tracking documents, follow-ups, and urgent administrative requests.
- Prepared meeting materials, agendas, and presentations for leadership discussions and planning sessions.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Facilitated training and onboarding for incoming office staff.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Developed site safety procedures, aligning practices with regulatory requirements and operational needs.
- Coordinated safety inspections, identifying hazards and tracking corrective actions to support compliance.
- Monitored workplace conditions, ensuring accurate reporting of near misses, injuries, and unsafe conditions.
- Collaborated with supervisors to improve hazard controls, housekeeping standards, and equipment safety.
Assistant Contracts Manager
4 Years 5 Months- Supervised day-to-day operations to meet performance, quality and service expectations in contracts department.
- Monitored deposit intake and cash flow records. Increasing accuracy and reducing discrepancies.
- Assisted with contracts, insurance, and billing responsibilities, delegating assignments to ensure coverage and meet client service demands.
- Created forecasted sales and gross profit report to evaluate company performance and identify areas for improvement.
- Edited and prepared contracts to facilitate agreements and protect company interests.
- Set up project information and monitored project statuses in Deltek Ajera to uphold successful operations strategies.
- Provided advice and guidance on the different items relating to contract generation.
- Identified opportunities to enhance business processes and developed actionable plans for implementation.
- Developed a loyal and highly satisfied customer base through proactive team service strategies.
Administrative Assistant
4 Years- Oversee all aspects of office inventory and maintenance schedules
- Scheduling and tracking all client meetings, conference room reservations, and conference calls.
- Executed filing system to improve document organization and management.
- Coordinated document preparation, filing, and record organization to support efficient daily operations.
- Updated spreadsheets and databases, enabling tracking and reporting of performance and financial data.
- Assisted coworkers and staff members with special tasks on a daily basis.
- Managed reconciliations and bank statements, ensuring accurate financial records.
- Entered reimbursable, project scopes, and billing details in Deltek Ajera Systems
- Analyzed and approved department specific timesheet reports
Education
- General Studies
- Business Administration And Management
Skills
Executive Level Operational Support
Amendment
Contract
Sub- Contract
& Insurance Coordination
Excel
Deltek Ajera
Microsoft Teams
Outlook
Powerpoint
Quickbooks
Budget and Financial Analysis and Reporting
Post Process Payroll and Accounting Journal Entries
AP
AR
HR
Operations
Daily Cash Balances and Deposits (Reporting
Tracking
and Projections)
Project Management
Employment
State
and Business License Processes
Process Improvement and Implementation
Timeline
Financial Accounting Associate
Eisenhower Imaging Center
08.2025 - CurrentRead More
Executive Assistant to Operations Manager
Eisenhower Imaging Center
12.2023 - CurrentRead More
Assistant Contracts Manager
The Altum Group
06.2019 - 11.2023Read More
Administrative Assistant
The Altum Group
06.2015 - 06.2019Read More
Santa Barbara City College
from General Studies
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College of The Desert
from Business Administration And Management
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