Courtni Navarro
Rogers-O’Brien Construction
San Antonio
14
years of professional experience
Dedicated administrative professional with over 11 years of experience supporting executive leadership, office operations, and cross-functional teams within fast-paced corporate environments. Proven ability to manage multiple priorities, coordinate complex schedules, organize company events, and serve as a trusted resource for employees, clients, and leadership. Highly organized, detail-oriented, and known for a positive attitude, strong work ethic, and exceptional communication skills that foster productive relationships and ensure seamless day-to-day operations.
Work History
Receptionist
7 Years 5 Months- Managed complex calendars and scheduling for executive leadership
- Oversaw daily office operations, ensuring an efficient and professional workplace.
- Supported the Preconstruction team by processing bid documentation and coordinating administrative tasks.
- Planned and executed regional employee, client, and company events.
- Prepared and reconciled executive expense reports.
- Managed executive timesheets and reviewed hourly employee timesheets for accuracy.
- Processed check requests and coordinated joint check payments with subcontractors.
- Coordinated domestic travel arrangements, including flights, hotels, transportation, and itineraries.
- Served as the primary liaison between the company and building management for facility operations
- Managed office security, badge access, door control, and surveillance systems
- Coordinated company meetings, including scheduling, room setup, catering, and meeting materials
- Organized employee appreciation events, office lunches, and team-building activities
- Coordinated company intramural sports and employee engagement programs
- Delivered exceptional customer service as the first point of contact for clients, vendors, subcontractors, and visitors
- Performed clerical tasks including filing, processing, and organizing documents
- Provided cross-regional support by serving as backup coverage for other locations
- Participated as a member of the company’s charitable giving committee
- Selected as a Wellness and Safety Champion, promoting workplace health and safety initiatives
- Represented the company at client facing events and engagements
- Represented the organization at industry events and networking functions
- Maintained active membership in the San Antonio Hispanic Chamber of Commerce
Administrative Assistant
5 Years 1 Month- Manage and control numerous calendars to eliminate conflicts and resolve any conflicts or scheduling issues
- Ability to support executive staff as backup for executive admin team
- Schedule for staff meetings, quarterlies and workshops
- Create work agendas for bigger meeting set up
- Coordinate travel plans; reserving flights, hotel, transportation, working with the site contact to create an itinerary for visit
- Complete expense reports using to STARS system
- Extensive Planning and organizing events
- Manage corporate purchasing cards for multiple departments adhering to Solar policies; processing requests for purchases of office supplies, equipment and project management essentials
- Onboard new hires and completing the onboarding process when working with purchasing and deemed exports
- Support the ITS Recognition team, managing meetings, printing certificates, ordering and updating inventory
- Leading the evacuation team for 2 area: updating evacuation rosters and making sure the leaders of all sections know their responsibilities and providing overall support to both areas
- Coordinate office moves when a reorganization occurs
- Organize and schedule service anniversary celebrations, retirements and team luncheons
- Provide IT support to other admins or managers when needed.
- Apart of United Way Committee and create basket
- Scheduling interviews and contact the external candidate
- Processing researching reports for Materials and Processes
- Accepting invoices within BAAN
- Creating purchase requisitions within BAAN
Production Coordinator I
2 Years 5 Months- Provided IT assistance/ troubleshooting for any Caterpillar employee that calls the help desk with computer problems
- Assigned tickets to the appropriate group to get the issue taken care of quickly and efficiently
- Answered Caterpillar Switchboard calls and directing callers to the correct location to insure they are handled quickly and efficiently
- Configured Caterpillar phones and troubleshooting phone/voicemail issues
- Installed Caterpillar approved software and ordering software licenses when needed
- Troubleshooting software issues if encountered within the installation
Education
Bachelors - Business Administration
- Graduated November 2013
- GPA: 3.4/4.0
Associates - Graphic Design
- Graduated May 2011
- GPA: 3.1/4.0
Skills
Microsoft Office Suite (Word
Excel
PowerPoint
Outlook)
Adobe Creative Cloud Suite
Social Media Platforms & Content Management
QuickBooks
Calendar Management & Scheduling
Expense Reporting & Data Entry
Virtual Meeting Platforms (Microsoft Teams
Zoom)
Office Technology & Administrative Systems
Honors and Awards
Outstanding Administrative Professional of the Year Nominee – 2024 & 2025 (RHCA Luna Award)
Dean’s List - Fall 2009, Fall 2010 (Illinois Central College)
Dean’s List - Fall 2012, Spring 2013, Summer 2013, Fall 2013 (Robert Morris University)
Affiliations
- National Association of Women in Construction (NAWIC) – Treasurer
- Bonnie Ellison Elementary PTA – Secretary & Treasurer
- SAISD Book Buddies Program – Volunteer book sorting
- National Alliance on Mental Illness – Wellness Champion
Timeline
Receptionist
Rogers-O’Brien Construction
02.2019 - 07.2026Read More
Administrative Assistant
Volt (Solar Turbines)
08.2014 - 09.2019Read More
Production Coordinator I
Advanced Technology Services
02.2012 - 07.2014Read More
Illinois Central College
Associates from Graphic Design
Read More
Robert Morris University
Bachelors from Business Administration
Read More