Summary
Overview
Work History
Education
Skills
Timeline
Generic

Cristi Ruthven

Administrative/Accounting Assistant
Spring,TX

Summary

Accomplished, dedicated, and highly knowledgeable Administrative Professional, credited with 15 years' experience partnering with diverse industries in progressive roles including Event/Retail Promoter; Accounts Receivable Clerk; Administrative Assistant/Accounting Clerk. Hold a formal education with coursework in Business Administration, along with Transportation Security Administration Certification. Illustrate high-level performance navigating business operations through serving in a hybrid position and supporting various departments consecutively. Provide expertise in both business and financial acumen including documentation, critical reporting, financials, billing/collection, inventory, and cost. Technically proficient in navigating diverse software applications and providing meticulous data management. Utilize strong people skills and collaborative communication with all levels, customers, partners, and members, which ensures the accuracy and transparency of information. Represent integrity, professionalism, and overall core values of the organization. Administrative Operations Process Improvements Problem Resolution Confidentiality Critical Reporting Data Management Accounts Payable/Receivables Scheduling/Coordinating Communications Excellence.

Overview

16
16
years of professional experience

Work History

Event/Retail Promoter

RENEWAL BY ANDERSEN
05.2019 - 11.2022
  • Advance business development by engaging with potential customers through attending marketing events and working within various retail locations to promote windows and doors
  • Expertise includes collaborative communication, customer service, time management, business acumen, and cross-functional fluency
  • Offer strong organizational management by setting appointments to assist and support field teams
  • Facilitate proper and accurate business acumen to include data management, correspondence, reporting, and completion of lead sheets
  • Coordinated with team members by attending monthly meetings to strategize, energize, and execute strategic planning.

Accounts Receivable Clerk

POLYMER DYNAMICS
03.2018 - 05.2019
  • Customer-centric and detail-oriented administrative professional
  • Facilitated various administrative functions to ensure accuracy of information and operational efficiency
  • Expertise included both business and financial acumen, and vendor/client communications
  • Research and analysis, report development, and collaborative communications
  • Ensured timely execution and technical skills in inputting customer payments utilizing companies Open system software
  • Led cross-fluency by communicating directly with customers and billing departments of large corporations to ensure transparency of information
  • Analyzed, detailed, and identified discrepancies within aging and past due accounts by reporting development and support to management
  • Completed collection of current and past due balances, tracked invoices, receipts, and deposit slips to generate monthly fiscal statements.
  • Prepared and mailed invoices to customers, processed payments and documented account updates.
  • Reconciled accounts receivable ledger to verify payments and resolve variances.

Administrative Assistant/Accounting Clerk

BURNETT STAFFING AGENCY
10.2013 - 03.2018
  • Executed various administrative support roles while gaining diverse industry experiences
  • Clerical skills included filing, data entry, written correspondence, and sorting mail
  • Delivered strengths in customer service/satisfaction, led various special projects simultaneously, did bookkeeping, and worked cross-functionally
  • Utilized interpersonal strengths and excellent phone support to customers which increased customer satisfaction
  • Represented professionalism, support, and friendly demeanor while serving as first point of contact
  • Orchestrated various projects which included support to human resources through employee transition paperwork; supported senior-level management regarding expenses, identified discrepancies to ensure accuracy in ADP
  • Led bookkeeping services which provided savings in financial liability and costs
  • Utilized ADP software to monitor accounts receivables and invoice discrepancies when needed
  • Successfully resolved account issues, collected past due balances which included support for $26M collection.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Matched purchase orders with invoices and recorded necessary information.

Receptionist/Administrative Assistant

RULEWAVE GLOBAL LOGISTICS
08.2006 - 09.2013
  • Served as integral administrative leader by supporting management with company goals
  • Provided best-in-class customer service by addressing and directing incoming calls
  • Represented organization by creating welcoming environment for visitors
  • Expertise included both business and financial acumen, working cross-functionally
  • Provided badges for guests and vendors, and organized/distributed incoming and outgoing FedEx, DHL, and mail
  • Supported aspects of accounts payable/receivable and identified accounting discrepancies by researching and analyzing financial data
  • Maintained power of attorney for accounting purposes
  • Collaborated with multiple departments to offer support, monitor activities, critical report development, and deliver productivity and efficiency
  • Aligned cost and inventory control through ordering/maintaining proper office supplies.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.

Education

Some College (No Degree) - Business Administration

Lone Star College System
Spring, TX

Skills

  • Customer Service and Assistance
  • Effective Customer Communication
  • Microsoft Office
  • 10-Key Proficiency
  • Microsoft Windows
  • Multi-Line Telephone Systems
  • Administrative Support
  • Invoice Processing
  • Collection Procedures
  • Travel Planning
  • Data Entry Documentation
  • Validation of Discrepancies
  • Customer Relations
  • Financial Software
  • Batch Balances and Reports
  • Office Supplies and Inventory

Timeline

Event/Retail Promoter

RENEWAL BY ANDERSEN
05.2019 - 11.2022

Accounts Receivable Clerk

POLYMER DYNAMICS
03.2018 - 05.2019

Administrative Assistant/Accounting Clerk

BURNETT STAFFING AGENCY
10.2013 - 03.2018

Receptionist/Administrative Assistant

RULEWAVE GLOBAL LOGISTICS
08.2006 - 09.2013

Some College (No Degree) - Business Administration

Lone Star College System
Cristi RuthvenAdministrative/Accounting Assistant