Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Cynthia Garcia

Houston,TX

Summary

Dynamic administrative professional with a proven track record at Aldine ISD, excelling in calendar management and document preparation. Recognized for enhancing workflow efficiency and fostering positive communication among staff and students. A dedicated team player with meticulous attention to detail, committed to supporting organizational goals and improving operational processes.

Overview

23
23
years of professional experience

Work History

Administrative Assistant to the Principal

Aldine ISD
08.2015 - 06.2025
  • Assisted in scheduling appointments and managing calendars for the principal.
  • Coordinated communication between staff, students, and parents to ensure efficient information flow.
  • Maintained organized filing systems and digital records for easy retrieval of documents.
  • Supported event planning by preparing materials and organizing logistics for school functions.
  • Implemented office procedures that improved workflow efficiency within administrative tasks.
  • Streamlined administrative processes by implementing efficient filing and organizational systems.
  • Composed, typed and distributed correspondence, reports and notices.
  • Contributed to a safe campus environment by assisting in the implementation of safety protocols, monitoring visitor access, and reporting concerns promptly to the Principal.
  • Used PA system, two-way radio and multi-line phone system.
  • Expedited communication flow by managing correspondence, both internal and external, ensuring timely responses from the Principal''s office.
  • Supported a positive work environment by acting as a liaison between the Principal and faculty, addressing concerns and facilitating resolutions.
  • Facilitated smooth daily operations in the school office through meticulous attention to detail in record keeping and document preparation.
  • Assisted the Principal in maintaining a positive school culture by coordinating staff recognition events and implementing morale-boosting initiatives.
  • Assisted with hiring processes by coordinating interviews, onboarding new employees, and maintaining accurate personnel records for all staff under the Principal''s supervision.
  • Maintained an organized and updated inventory of office supplies, placing timely orders to prevent any disruptions in daily operations.
  • Collaborated with other administrative assistants to ensure seamless coverage during absences or peak workload periods, providing support as needed.
  • Managed sensitive information with discretion while maintaining confidentiality of student records, personnel files, and administrative issues brought to the attention of the Principal.
  • Offered exceptional support during critical situations by assisting with crisis response plans and emergency preparedness protocols as needed under the guidance of the Principal.
  • Maintained timesheets and absences for school.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained inventory of office supplies and placed orders.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Liaised between clients and vendors and maintained effective lines of communication.

Acounts Manager

Alief Montessori Community School
12.2012 - 05.2015
  • Managed client accounts, ensuring timely invoicing and payment processing.
  • Trained and mentored junior staff on best practices in account management procedures.
  • Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
  • Implemented efficient billing procedures to reduce outstanding receivables and improve cash flow.

Senior Registrar

Everest Institute - Corinthian Colleges
08.2002 - 12.2012
  • Coordinated interdepartmental communication to ensure accurate information flow and compliance with regulations.
  • Oversaw quality assurance protocols, ensuring accuracy in data entry and maintaining high standards of service delivery.
  • Organized, reviewed, and filed paperwork for secure recordkeeping.
  • Directed student and faculty feedback operations, promptly remedying issues.
  • Ordered supplies based on stock quantities, expected usage, and budget limitations.
  • Audited degree candidate lists to maintain adherence to institution guidelines on enrollment levels.
  • Led quality improvement initiatives within the department, identifying areas for enhancement and implementing effective strategies.

Education

Associate of Science - Bilingual Education

Houstgon Community College
Houston, TX

High School Diploma -

Jefferson Davis High School
Houston, TX
05-1979

Skills

  • Strong organization
  • Document preparation
  • Calendar management
  • Customer service
  • Time management
  • Computer skills
  • Customer and client relations
  • Dedicated team player
  • File organization
  • Office administration
  • Patient scheduling
  • Documentation and recordkeeping
  • Data entry
  • Professional and mature
  • Meticulous attention to detail

Languages

Spanish
Native or Bilingual

Timeline

Administrative Assistant to the Principal

Aldine ISD
08.2015 - 06.2025

Acounts Manager

Alief Montessori Community School
12.2012 - 05.2015

Senior Registrar

Everest Institute - Corinthian Colleges
08.2002 - 12.2012

Associate of Science - Bilingual Education

Houstgon Community College

High School Diploma -

Jefferson Davis High School

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Cynthia Garcia