Cynthia Vilano
Arlington
Summary
Seeking a position in the finance field at a reputable organization where I can utilize my skills.
Ambitious finance manager offering several years of experience increasing productivity through automation of processes. Confident individual with track record of accurate reporting and analysis. Highly experienced in mentoring employees, leading talented teams and making decisions promptly.
Overview
12
12
years of professional experience
7
7
years of post-secondary education
1
1
Certification
Work History
BILLING & FINANCE MANAGER
NEWKIRK LOGISTICS, INC.
Dallas
08.2021 - 10.2021
- Monitor the day-to-day financial operations within the company (Invoicing, and other transactions)
- Prepare weekly payroll for drivers and in office personnel (W-2 & 1099) (55 employees)
- Prepare monthly and quarterly management reporting.
- Participate in strategic data analysis research, and modeling for senior company leadership.
- Support project analysis, validation of plans, and ad hoc requests.
- Manage the company's financial accounting, monitoring, and reporting systems.
- Ensure compliance with accounting policies and regulatory requirements
- Oversee, manage, and train accounting personnel
ACCOUNTING MANAGER
LIZAMA CARRIERS, LLC
Irving
01.2021 - 10.2021
- Monitor the day-to-day financial operations within the company (Invoicing, and other transactions)
- Balances cash drawer by counting cash at beginning and end of work shift
- Process & review invoices as well as check requests; sort, organize and match bills and check demands; prepare analysis associated with accounts; monitor company accounts to ensure payments to be up to date; resolve invoice discrepancies; vendor document maintenance; correspond along with vendors and react to inquiries; produce month-to-month reports
- Enter, handle & monitor daily transactions such as income and outgoings and posting to various accounts.
- Gather all data, enter, process payroll for (40 -55 employees) on a weekly basis
- Prepare & maintain financial reports by collecting, analyzing, and summarizing accounting information and trends.
- Handle / process monetary transactions such as customer payments and reconcile monthly along with bank/credit card reconciling
SR. ACCOUNTANT / OFFICE MANAGER
BELMAR INTEGRATED LOGISTICS, INC.
Dallas
10.2012 - 01.2021
- Managing the accumulation and consolidation of all financial data necessary for an accurate accounting of consolidated business results
- Coordinating, preparing, maintain financial reports by collecting, analyzing, and summarizing accounting information.
- Evaluating accounting and internal control systems for accounting department
ACCOUNTING / INTERM CONTROLLER
TORNADO BUS COMPANY
Dallas
01.2011 - 12.2012
- Monthly & Quarterly payroll withholding returns and payments
- Reconcile all company bank accounts and credit cards
- Maintain, reconcile Petty Cash for all locations
- Create annual budget by terminal
- Ensure that accounts payables are paid in a timely manner, check A/P Aging Summary, and coordinate with A/P manager accordingly
- Oversee the operations of the accounting dept. (staff)
- Enter payroll journal entry into QB or ensure that it is processed in a timely manner
- Download weekly payroll zip file from PayCom to the company server for future access
- Ensure that periodic bank reconciliations are completed, check with the outside accountant & accounting personnel to see what items are missing and either enter the transactions myself or ensure that they are done
- Check with accounts payable to ensure that ACH's are being entered in a timely manner
- Maintain control over accounting transactions
- Ensure that company president/ owner is aware of the cash requirements for payroll on a weekly basis
- Coordinate the provision of the information for external auditors during annual audit
- Handle local, state, and federal reporting requirements
- Supervise corporate staff
- Business Personal Property tax renditions- annual basis for all terminals
- Coordinate and handle annual inventory process (manually).
- Assist in carrying out accounting tasks related to the actual efficient maintenance as well as processing of company accounts payable transactions.
- Review invoices as well as check requests; sort, organize and match bills and check demands; prepare analysis associated with accounts; monitor company accounts to ensure payments to be up to date; resolve invoice discrepancies; vendor document maintenance; correspond along with vendors and react to inquiries; produce month-to-month reports
- Responsible for the day-to-day operations of the accounting team, including daily ticket sales reconciliation, Payroll, A/R and A/P functions.
- In charge of planning, organizing, and directing all aspects of accounting to include but not limited to the month-end close, financial reporting, account reconciliations, and periodic audits.
- Oversee the month end close process ensuring timeliness and accuracy through the preparation of closing journal entries, and proper accruals.
- Develop and maintain a set of industry specific set of KPI's.
- Oversee the weekly cash management and trailing thirteen-week cash flow forecasting.
- Monthly adherence to bank covenants to include consolidated financial reporting for all entities in the group including the Mexico operations on a monthly and quarterly basis.
- Work with external CPA firm ensuring the annual audit is completed on time as required by the bank covenants.
- Work with external CPA firm preparing the companies and the shareholder tax returns by providing timely and accurate information on a monthly and quarterly basis.
- Maintain general ledger accounting systems.
- Develop, enhance, and implement internal controls policies and procedures.
- Research technical accounting issues for compliance.
- Build supportive relationships with all departments and managers.
- Participate as a member of the administration team on a variety of special projects.
OPERATIONS MANAGER
HN Transport
Grand Prairie
01.2010 - 12.2011
- Report to owners all aspects of the operations
- Supervise dispatch staff of five (5) employees + 28 - 30 CDL drivers
- Run payroll on a weekly basis and adjusted accordingly
- Create financial / revenue reports
- Create and maintain formulate weekly revenue reports and spreadsheets
- Design and create employee handbook and company policies
- Handle all aspects of Human Resources (applications, drug screens, forms, etc.)
- Interview and screen potential CDL and local driver candidates
- Conducted weekly meetings with staff
- Invoice customers for transportation services, as well as generate factoring documents
- Handle all contracts and agreements for company
- Conduct disciplinary counseling when necessary and kept written history of such records
- Maintain all employee files current and up to date
- Handle all issues resulting from miscommunication between dispatch and brokers
- Maintain vehicle registration and inspection records for fleet
- Create vehicle accident safety packets for drivers
- Create and maintain current driver lists and contact information for dispatch staff
- Track company safety metrics, maintain DOT standards
Education
MBA - Business Administration
University of Phoenix
Tempe, AZ 01.2023 - 09.2025
BACHELOR OF ACCOUNTING -
University of Phoenix
01.2015 - 01.2019
Skills
- QuickBooks
- MS Office
- Excel
- Word
- PowerPoint
- Docklink
- HelioGreen
- ADP
- PayCom
- Payroll
- A/P
- A/R
- Management
- Confident
- Attention to detail
- Multi-tasker
- Financial analysis
- Payroll administration
- Data reporting
- Team leadership
- Project management
- Risk assessment
- Cost accounting
- Workflow coordination
- Customer relationship development
- Performance reviews
- Mentoring and training
- Consolidation accounting
- Cash flow management
- KPI development
- Improvement recommendations
- Proficient in [software]
- Skilled in [software]
- Regulatory compliance
- Revenue recognition
- Variance analysis
- Verbal and written communication
- Insurance products
- Electronic contracting
Certification
- Notary Public
- Management and Leadership Skills for First-Time Supervisors & Managers (CPE)
- How to Excel at Managing and Supervising People
References
- John R. Riddle, 8173662667, John@belmarservices.com
- Earl Cross, 9723457915
- Cindy Brown, 2148936893, cindy@bwm-cpa.com
Languages
- Spanish
- English, Native
- Spanish, Advanced: speaking, reading, writing, translation
Timeline
MBA - Business Administration
University of Phoenix
01.2023 - 09.2025
BILLING & FINANCE MANAGER
NEWKIRK LOGISTICS, INC.
08.2021 - 10.2021
ACCOUNTING MANAGER
LIZAMA CARRIERS, LLC
01.2021 - 10.2021
BACHELOR OF ACCOUNTING -
University of Phoenix
01.2015 - 01.2019
SR. ACCOUNTANT / OFFICE MANAGER
BELMAR INTEGRATED LOGISTICS, INC.
10.2012 - 01.2021
ACCOUNTING / INTERM CONTROLLER
TORNADO BUS COMPANY
01.2011 - 12.2012
OPERATIONS MANAGER
HN Transport
01.2010 - 12.2011