Danielle Carpenter
Lockport,IL
Summary
Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing a detail-oriented and decisive nature with sound judgment, good multitasking abilities, and a self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Senior Administrative Assistant
Joliet Junior College
Joliet, Illinois
12.2021 - Current
- Provide administrative support to the Executive Vice President and Office of the President
- Answer telephones, screen callers, and receive visitors while assessing the relative importance of each
- Perform general office duties, assist with preparing all incoming and outgoing correspondence, and distribution of materials
- Plan, coordinate, and ensure the Executive Vice President’s schedule is followed and respected
- Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on projects to successful completion
- Assist with administrative assignments and manage a variety of special projects, including those with deadline pressures, adhering to directives provided by the EVP
- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks
- Maintain absolute confidentiality regarding all matters with the Office of the President
- Maintain all records, reports, and general files
- Order and maintain inventory of all supplies
- Attend and take minutes for meetings
- Assist the Executive Assistant to the President with coordinating, preparing, and distributing materials for the Board of Trustee meetings, including transcription of minutes, and assume responsibility for completing the process of assembling the monthly Board of Trustee packet and completing the rough draft of Board working session minutes
- Provide coverage to the Office of the President without the Executive Assistant
- Perform other related duties as assigned
Executive Administrative Assistant
Service, Inc. of Illinois
Joliet, Illinois
03.2020 - 12.2021
- Attend all Board Meetings and take and distribute notes
- Maintain records of Board Meetings for reference purposes
- Assemble Board Meeting packets and materials
- Prepare, develop, and maintain reports as directed by Executive Management
- Facilitate in-house maintenance and storage of documents at an off-site secure long-term storage facility
- Support the CFC Program Director and Assistant Program Director
- Publish the agency cell phone list
- Coordinate and participate in onboarding all new employees, including distribution and setup of company laptops and cell phones
- Collect IT equipment, cell phones, and other company-owned property from terminated employees
- Visit other agency-owned office locations to provide support as needed
- Provide administrative support to the Executive Management team, HR, and Board members on an ad hoc basis
- Create and maintain various documents for the agency
- Build, collect, and maintain equipment tracking spreadsheet for the agency
Administrative Assistant - Contracted
Chickasaw Nation Industries
Norman, Oklahoma
09.2018 - 02.2020
- Proofread letters and reports before distribution
- Distributed correspondence from various government agencies
- Maintained electronic and paper files using multiple databases
- Arranged travel for department personnel
- Organized day-to-day calendar for ASO upper management
- Coordinated meeting requests for numerous conference rooms
- Supervised collection of ASO electronic documents
- Structured various spreadsheets based on needs
- Created PowerPoint presentations for meetings
- Collected time and attendance records – physical and electronic
- Recorded and typed all meeting minutes and updated and coordinated the engagement calendar for the department
Administrative Assistant - Contracted
Kairos Consulting Worldwide
Chicago, Illinois
06.2017 - 09.2018
- Proofread letters and reports before distribution
- Distributed correspondence from various government agencies
- Maintained electronic and paper files using multiple databases
- Arranged travel for department personnel
- Organized day-to-day calendar for ASO upper management
- Coordinated meeting requests for numerous conference rooms
- Supervised collection of ASO electronic documents
- Structured various spreadsheets based on needs
- Created PowerPoint presentations for meetings
- Collected time and attendance records – physical and electronic
- Recorded and typed all meeting minutes and updated and coordinated the engagement calendar for the department
Education
Associates - General Studies
Joliet Junior College
Joliet, Illinois08.2018
Associates - Arts
Joliet Junior College
Joliet, Illinois08-2018
Skills
- Typing Speed: 65 WPM
- Proficient with Microsoft Office Applications
- Team player
- Excellent time management skills
- Proficient with Workday
- Spreadsheet development
- Presentation Design
- Transcription and dictation
- Process Optimization
- Professional phone etiquette
- Information Security
- Travel Coordination
- Effective problem solving
- Expense Reporting
- Proficient in Microsoft Office
- Executive Support
- Meeting Support
Activities
- Member of Joliet Junior College DEI and HR book clubs
- Cultural Competency Workshop Facilitator
- Trained to be a "Safe Zone"
- Member of Shepherd of the Hill Shepherd Ringers and Reverberations handbell choirs
- Former Girl Scout Troop Co-Leader
Certification
- IAP Career College - Executive Assistant
References
References available upon request.
Timeline
Senior Administrative Assistant
Joliet Junior College
12.2021 - Current
Executive Administrative Assistant
Service, Inc. of Illinois
03.2020 - 12.2021
Administrative Assistant - Contracted
Chickasaw Nation Industries
09.2018 - 02.2020
Administrative Assistant - Contracted
Kairos Consulting Worldwide
06.2017 - 09.2018
- IAP Career College - Executive Assistant
Associates - General Studies
Joliet Junior College
Associates - Arts
Joliet Junior College
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