Dawn Lee
San Leandro,CA
Summary
Highly reliable and efficient Senior Executive Assistant with extensive experience enhancing executive productivity, optimizing business operations, and refining processes. Skilled in exceeding expectations by maximizing team performance and maintaining efficient calendars. Thrives in roles requiring minimal supervision and excels in meeting demanding objectives. Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities. Competent Senior Executive Assistant gifted at handling HR responsibilities and performing basic accounting functions. Talents include planning corporate events, managing calendars, and preparing correspondence and reports. Proficient.
Overview
13
13
years of professional experience
Work History
Virtual Senior Executive Assistant
mimik Technology Inc.
Oakland, United States
05.2018 - Current
- Effectively manage virtual international teams using Skype, Zoom, GoToMeeting, and email communications
- Support recruitment efforts, including job postings and interviews
- Prepare meeting agendas and briefing papers for board members and the executive team
- Handle intricate calendar scheduling to optimize executive availability
- Screen calls and emails, responding or redirecting messages as needed
- Coordinate and execute special projects
- Assist in social media account management
- Oversee online event registrations and coordination
- Proactively schedule and manage all travel arrangements for executives.
Personal Assistant
Gandolfi Art Inc.
Oakland, CA
05.2018 - Current
- Manage personal finance matters and tax preparation
- Facilitate communication through email correspondence
- Manage household maintenance inventory, vendors, and appointments.
Senior Executive Assistant
Uber Freight
San Francisco, CA
02.2017 - 05.2018
- Supported Senior Director of Engineering, Director of Business Development, and Leadership Team
- Streamlined daily operations
- Prepared meeting agendas and briefing papers
- Managed complex calendar schedules
- Screened calls and emails and provided responses or redirection
- Assisted in major initiatives and projects
- Handled travel expenses and reimbursements
- Coordinated dealer visits, company events, and employee functions.
Senior Executive Assistant
EMC
07.2013 - 02.2017
- Coordinated CEO's calendar across multiple time zones
- Organized conferences and meetings involving international calendars and logistics
- Handled intricate global travel arrangements
- Oversaw CEO's personal affairs, including finances, moving, appointments, records, and home maintenance
- Managed meeting, presentation, and event logistics for CEO
- Summarized senior-level meeting information in minutes
- Log and report expenses
- Managed executive communications
- Assisted with special projects to support the CEO and team
- Provide round-the-clock support
- Lead by example to instill urgency and discipline in maintaining CEO's priorities
- Gathered and summarized information for CEO, including correspondence
- Researched and addressed incoming issues and concerns, ensuring appropriate action is taken.
Senior Executive Assistant
Vodafone
Redwood City, CA
05.2011 - 06.2013
- Provided extensive support to the CEO by managing daily activities effectively
- Orchestrated complex calendar scheduling to optimize executive availability
- Spearheaded, prioritized, and delegated projects for the CEO of Vodafone xone
- Implemented streamlined systems to enhance process efficiency, boost productivity, foster teamwork, and ensure personal and team accountability
- Handled all personal affairs for the CEO, encompassing financial matters, relocation, daily activities, medical appointments, record-keeping, and home maintenance
- Conducted research, collected, and analyzed large datasets, and managed internal and external communications
- Oversaw the processing and maintenance of expenses and purchase orders
- Attended all senior-level meetings, preparing and distributing meeting minutes
- Streamlined and supported the sourcing, screening, recruiting, and onboarding processes
- Established and managed an automated alert system for tracking deadlines and upcoming events
- Compiled and analyzed sales and marketing reports, delivering executive summaries
- Managed intricate calendar scheduling with a focus on optimizing executive availability.
Education
Associate degree - Business Management with Human Resource focus
Eastern Gateway College
Ohio05.2024
Project Management -
UC Berkeley "Extension"
Redwood City, CA03.2013
High School Diploma -
Independence High School
San Jose, CA06.1986
Skills
- Experience in using AI Software
- Advanced MS Office Suite, Microsoft Teams
- Proficient in SharePoint, Concur, Salesforce, SAP, Oracle, Dropbox, Box, Slack, and Zoom, HRIS 'Workday'
- Strong administrative support and process management abilities
- Expertise in streamlining processes and improving efficiency
- Familiar with benefits administration and recruiting processes
- Skilled in schedule management, data collection, and AR/AP
- Experienced event planner with research skills
- Exceptional time management and active listening skills
- Proficient in providing business administration support and project planning
Community Service
- Event planner, Mesh, 2022, Present
- Professional organizer, 1998, Present
Timeline
Virtual Senior Executive Assistant
mimik Technology Inc.
05.2018 - Current
Personal Assistant
Gandolfi Art Inc.
05.2018 - Current
Senior Executive Assistant
Uber Freight
02.2017 - 05.2018
Senior Executive Assistant
EMC
07.2013 - 02.2017
Senior Executive Assistant
Vodafone
05.2011 - 06.2013
Associate degree - Business Management with Human Resource focus
Eastern Gateway College
Project Management -
UC Berkeley "Extension"
High School Diploma -
Independence High School