Debbie Dydio
Schaumburg,Illinois
Summary
Detail-oriented project coordinator with expertise in logistics and event execution. Proven ability to manage timelines and deliverables, ensuring alignment with client expectations and successful outcomes.
Overview
30
30
years of professional experience
Work History
Project Coordinator
Kinetic12
Des Plaines, IL
02.2024 - 02.2026
- Coordinated project timelines and deliverables to ensure alignment with client expectations.
- Assisted in developing project plans, outlining key milestones and responsibilities.
- I schedule our 12 seminars that we hold across the US each year. I then secured down the dates for each of the events, and had contracts drawn up for each hotel. Then I worked with our hotel manager to coordinate the catering, AV, draw up diagrams, and any last minute details.
- Requested rooming lists twice a week and updated Excel trackers with new bookings.
- Send out several rounds of reminder emails to attendees until they all have their travel booked. The emails contain our booking link along with information regarding our reimbursement process. For our Collaborative Innovation session, I work with the hotel staff to set-up additional fees due to requests of power, wiring, kitchen equipment needed for the manufacturers booths. For our Emergence events I reach out to all of our manufactures to receive their company slides which will be shown during our introductory slideshow presentation.
- Process client reimbursements for flights, taxi, mileage, etc. into Bill.com for payment. Then I created a master Excel spreadsheet to monitor payments for all our events to make sure we don’t duplicate.
- Type up all of the workshop outputs from the flip charts from our events.
- Worked diligently with some of our partners to schedule interviews for consulting projects. I reached out to contacts via email to schedule interviews, send out the invites, and then I updated them on our Excel spreadsheet in dropbox.
- Created and calculated expense reports for some partners as needed.
- Research new restaurants to see if we can reach out and try to add them to our operators list.
Administrative Assistance III
US LBM Holdings, LLC
Buffalo Grove, IL
01.2021 - 11.2023
- Self-motivated, with a strong sense of personal responsibility.
- Assist sales team in creating, pricing, editing, and distributing job tickets.
- Maintain confidential client details in up-to-date filing system and order supplies.
- Demonstrate ability to maintain composure and work efficiently in a fast paced and pressured environment.
- AP/AR
- Organize details of meetings, itineraries, and expense reports.
- Assist the CEO/Executives in various tasks such as letter writing, data reports, proofreading, and other projects as needed.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Open received mail for many of our 65 divisions. I sorted, copied, and scanned mail to each division along with each individual manager.
- Transmit child support payment documents, unemployment verification, and mortgage verifications for senior HR/Payroll Administrators.
- Receive checks for all our divisions. Put them in an Excel spreadsheet, scanned copies to Payroll/Credit/Rebate/Foundation teams and then submitted them to Wells Fargo via scanner.
- Assist sales team in creating, pricing, editing, and distributing job tickets.
- Maintain confidential client details in up-to-date filing system and order supplies.
- AP/AR
- Organize details of meetings, itineraries, and expense reports.
- Maintain confidential client details in up-to-date filing system and order supplies.
- Demonstrate ability to maintain composure and work efficiently in a fast paced and pressured environment
- Organize details of meetings, itineraries, and expense reports.
- Assist the CEO/Executives in various tasks such as letter writing, data reports, proofreading, and other projects as needed.
- Assisted tax team managers and SVP with a project for Deloitte which involved transferring files for several calendar years. I assisted with pricing, editing, and distributing job tickets.
- Maintain confidential client details in up-to-date filing system and order supplies.
- AP/AR
- Organize details of meetings, itineraries, and expense reports.
- Assist the CEO/Executives in various tasks such as letter writing, data reports, proofreading, and other projects as needed.
- Screen over 100 calls a day and assisted current/former employees with inquiries regarding their benefits, bereavement, HR, and Payroll issues. Received calls from clients with issues and directed them to the current director/division.
- Open IT tickets for employee issues along with ordering/returning equipment for onboarding/offboarding individuals.
- Organize catering orders, set-up, and accommodations for visiting guests.
- Maintained office supply inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies.
- Work with building management on any issues such as remodeling, security, elevator issues, or announcements.
- Prepare packages for shipping via courier service or postal service.
- Coordinate new employee office set-ups and their onboarding/offboarding forms as needed.
- Excellent communication skills, both verbal and written.
- Passionate about learning and committed to continual improvement.
Consultant - Contract
Walgreens
Deerfield, IL
04.2021 - 10.2021
- Assist sales team in creating, pricing, editing, and distributing job tickets.
- Maintain confidential client details in up-to-date filing system and order supplies.
- Demonstrate ability to maintain composure and work efficiently in a fast paced and pressured environment.
- AP/AR
- Organize details of meetings, itineraries, and expense reports.
- Assist the CEO/Executives in various tasks such as letter writing, data reports, proofreading, and other projects as needed.
- Led cross-functional teams to enhance operational effectiveness and drive strategic initiatives.
- Developed comprehensive reports analyzing market trends to support decision-making processes.
- Implemented process improvements that increased efficiency in service delivery models.
- Prepare responses to correspondence containing routing inquiries. Research each incident in both Stibo and BMC Remedy to track down exactly where the item is at. Check the audit trail to see what queue it may be in and which team it should be assigned to, in order to resolve the issue.
- Escalate all incidents that need immediate resolution.
- Create a daily tracking chart to monitor all escalated incidents.
- Attend daily Stibo office hour meetings which allow you to ask/answer questions from your team members as well as other teams.
- Work with other teams in category meetings which are specific to department issues and deadlines that need to be met.
- Create weekly charts for the Division Merchandising Manager, showing week ending total of incidents open/closed chart and SWAT rational chart which pinpoint and focus on exactly where most of the issues reside.
Executive Sales Assistant
Laundry Concepts
Addison, IL
01.2020 - 05.2020
- Coordinated scheduling and logistics for sales meetings and client engagements.
- Managed customer inquiries and provided detailed product information to enhance satisfaction.
- Streamlined administrative processes to improve efficiency in sales support operations.
- Developed and maintained comprehensive sales documentation and reporting systems.
- Manage invoicing in Business Works
- Order the equipment for new builds.
- Update spreadsheets with everything ordered and delivery times
- Manage the sales team and created all quotes and purchase orders
- Prioritized tasks and managed deadlines to ensure seamless office operations.
- Contributed to successful product launches by coordinating logistics efforts between various teams.
Administrative/Accounting Assistant
SMP Advance Fundings
Rosemont, IL
05.2018 - 11.2019
- Answer incoming calls to take applications for loans/advances for clients
- Prepare and revise loan/advance documents for clients and transmit them for signature via fax, email, or E-Sign.
- Create checks and wire transfers for disbursement of funds to clients and vendors, and enter them into Quickbooks.
- Create payoffs and follow-up on past due payments.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Collaborated with team members on special projects, contributing valuable insights and problem-solving skills.
Administrative Assistant III - Contract
Siemens Healthineers
Hofmann Estates, IL
10.2017 - 03.2018
- Streamlined office procedures by implementing digital filing systems, improving document retrieval times.
- Transfer data from Siemens database to a database designed for SIMCO which included the following: sorting and renaming columns, entering all of the company clients, vendors, ID #’s, locations, levels, project manager, and SAP and Siemens #’s.
- Prepared comprehensive reports and presentations for meetings, enhancing communication clarity.
- Entered new work orders, entered new shipments and tallied items to create outgoing shipments to CERDAAC.
- Filed all files and arranged all in the metrology lab. Labeled and sent individual equipment pieces out for calibration.
- Collaborated with cross-functional teams to support project initiatives and drive organizational goals.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Administrative Assistant - Contract
Americo Chemical Company
Elgin, IL
09.2016 - 12.2016
- Enter phone orders from customers and sales representatives, managed shipments, data entry, and track and trace.
- Retrieve job tickets, reviewed and edited them, entered jobs in the system, invoiced them, and then closed them out in the system.
- Processed incoming correspondence, ensuring timely distribution and response tracking.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Developed filing systems to streamline document retrieval and organization.
Administrative Assistant/Accounting
Techloss Restoration
Mount Prospect, IL
01.2014 - 04.2015
- Coordinated daily office operations to enhance workflow efficiency.
- Managed scheduling and calendar appointments for senior management.
- Assist sales team in creating, pricing, editing, and distributing job tickets.
- Maintain confidential client details in up-to-date filing system and order supplies.
- Demonstrate ability to maintain composure and work efficiently in a fast paced and pressured environment.
- AP/AR
- Organize details of meetings, itineraries, and expense reports.
- Assist the CEO/Executives in various tasks such as letter writing, data reports, proofreading, and other projects as needed.
- Developed filing systems to improve document retrieval speed and accuracy.
- Streamlined communication processes between departments to ensure project alignment.
- Process invoices, responded to invoice inquiries, added new jobs to ACT, and set-up customers and jobs in Trello.
- Enter all employee’s time in Quickbooks.
- Developed effective filing systems to enhance document retrieval and improve office organization.
- Oversaw inventory management, ensuring adequate supplies were available for daily operations without excess waste.
Executive Billing Specialist/Acct. Asst
Bulldog Transportation
Elk Grove, IL
02.2013 - 11.2013
- Developed and implemented strategic transportation solutions to optimize logistics operations.
- Led cross-functional teams to enhance service delivery and operational efficiency.
- Analyzed market trends to inform decision-making on fleet management strategies.
- Managed vendor relationships, ensuring compliance with service level agreements.
- Process invoices and respond to invoice and billing inquiries.
- Managed shipments, data entry, and track and trace.
- Collaborated with executive leadership on long-term strategic planning initiatives.
- Directed project management efforts for key initiatives, aligning resources with organizational goals.
- Process invoices and respond to invoice and billing inquiries.
- Managed shipments, data entry, and track and trace.
- Manage TSM and update accounts
Health Benefits Coordinator
Westlake Financial Group
Buffalo Grove, IL
10.2012 - 02.2013
- Coordinated benefits enrollment processes, ensuring accuracy and compliance with regulations.
- Developed and maintained strong relationships with insurance providers to enhance service delivery.
- Assisted employees in understanding health benefits options, improving overall employee satisfaction.
- Analyzed benefit utilization data to identify trends and recommend adjustments for program enhancement.
- Handle client employee benefits, benefit consultation, eligibility verification and administered exit interviews.
- Manage client FSA/Cobra accounts.
Executive Billing Specialist/Accounting Asst.
Leader Express
Wood Dale, IL
04.2011 - 09.2012
- Led strategic initiatives to enhance operational efficiency across diverse departments.
- Oversaw cross-functional teams, ensuring alignment with organizational goals and objectives.
- Developed and implemented process improvements that streamlined workflows and reduced redundancies.
- Mentored junior staff, fostering professional development and knowledge sharing within the team.
- Process invoices, respond to invoice inquiries, and billing corrections.
- Manage shipments, data entry, and track and trace.
- Manage internal TMS and update accounts.
Executive Administrative Asst./Office Manager
Integrated E Solutions
Chicago, IL
01.1996 - 10.2009
- Assist sales team in creating, pricing, editing, and distributing job tickets.
- Maintain confidential client details in up-to-date filing system and order supplies.
- Demonstrate ability to maintain composure and work efficiently in a fast paced and pressured environment.
- AP/AR
- Organize details of meetings, itineraries, and expense reports.
- Assist the CEO/Executives in various tasks such as letter writing, data reports, proofreading, and other projects as needed.
Education
Computers & Accounting
Harper College
Schaumburg, ILWhite Belt Certificate -
US LBM Holdings
Virtual Certificate of Esthetics - Esthetics
Pivot Point
Bloomingdale, IL Skills
- Problem-solving
- Project coordination
- Time management
- Detail-oriented
- Project management
- Documentation management
- Flexible and adaptable
- Workload management
- Strategic planning
- Event planning and execution
- Resource coordination
- Research
- Powerpoint presentations
- Quote preparation
Timeline
Project Coordinator
Kinetic12
02.2024 - 02.2026
Consultant - Contract
Walgreens
04.2021 - 10.2021
Administrative Assistance III
US LBM Holdings, LLC
01.2021 - 11.2023
Executive Sales Assistant
Laundry Concepts
01.2020 - 05.2020
Administrative/Accounting Assistant
SMP Advance Fundings
05.2018 - 11.2019
Administrative Assistant III - Contract
Siemens Healthineers
10.2017 - 03.2018
Administrative Assistant - Contract
Americo Chemical Company
09.2016 - 12.2016
Administrative Assistant/Accounting
Techloss Restoration
01.2014 - 04.2015
Executive Billing Specialist/Acct. Asst
Bulldog Transportation
02.2013 - 11.2013
Health Benefits Coordinator
Westlake Financial Group
10.2012 - 02.2013
Executive Billing Specialist/Accounting Asst.
Leader Express
04.2011 - 09.2012
Executive Administrative Asst./Office Manager
Integrated E Solutions
01.1996 - 10.2009
Computers & Accounting
Harper College
White Belt Certificate -
US LBM Holdings
Certificate of Esthetics - Esthetics
Pivot Point