Work Preference
Summary
Overview
Work History
Education
Skills
Hobbies and Interests
References
Languages
Timeline
Generic
Open To Work

DEBBIE GUILLORY

Lake Charles,United States

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

OFFICE MANAGERPAYROLL MANAGERPAYROLL CLERK/HR ASSISTANTDATA ENTRY CLERK CUSTOMER SERVICE REPRESENTATIVE

Work Type

Full TimeContract Work

Location Preference

RemoteOn-SiteHybrid
Location: Lake Charles, United States, US
Open to relocation: Yes

Salary Range

-999/hr - 100/hr

Important To Me

Work-life balancePaid time offWork from home option

Summary

Detail-oriented Front Desk Specialist and Office Concierge with over 25 years of administrative experience. Proven skills in customer service, organization, and multitasking, demonstrated through successful ownership of a small business and previous office management roles. Excel in fostering client relationships, handling inquiries, and coordinating operations efficiently. Adept at utilizing Microsoft Office Suite and managing schedules, ensuring smooth day-to-day office functions. Committed to enhancing customer satisfaction and optimizing office workflows.

Overview

39
39
years of professional experience

Work History

OWNER

Bellas Designs
Lake Charles
04.2020 - Current
  • Delivered exceptional customer service by promptly addressing issues to ensure customer satisfaction and foster repeat business.
  • Evaluated income and expenses, adapting plans strategically to enhance profit levels.
  • Oversaw daily business operations with efficiency.

OFFICE MANAGER

Smurfitt Stone
Houston
02.2004 - 05.2006
  • Employed excellent organizational skills to effectively prioritize tasks and manage workflow.
  • Collaborated with vendors to procure necessary supplies in a timely manner.
  • Drafted purchase orders and routed them to the project manager for approval.
  • Streamlined office workflow to maximize productivity and optimize labor resources.
  • Liaised with service providers to coordinate on-site maintenance and repair work.

PAYROLL MANAGER

CCA
Houston
06.2000 - 02.2004
  • Notarized official documents for inmate files and various departments as required.
  • Created an Excel Master Commissary linking Workbook for inventory tracking, alerting low stock levels.
  • Administered payroll garnishments efficiently.
  • Reviewed time records for over 225 employees to ensure accuracy of uploaded data, making necessary adjustments to maintain a precise payroll database.
  • Investigated payroll variances and employee claims, resolving discrepancies to balance financial records accurately.
  • Calculated vacation and sick hours to provide accurate data for payroll processing and HR, monitoring and updating all employee information in the payroll system.
  • Partnered with HR to facilitate seamless integration of new hires and terminations into the payroll system.
  • Secured sensitive information throughout all payroll processing stages.
  • Prepared and filed accurate payroll tax returns and related reports to ensure compliance with tax laws.

EXECUTIVE ASSISTANT

Bozell Worldwide
Houston
05.1997 - 06.2000
  • Demonstrated strong organizational skills by effectively managing multiple projects simultaneously.
  • Provided comprehensive administrative support, proofreading and editing executive documents, preparing month-end marketing reports, transcribing meeting minutes, and conducting marketing research.
  • Leveraged advanced computer software skills, including Microsoft Office Suite, to complete tasks with efficiency.
  • Coordinated the executive calendar by scheduling meetings and confirming availability of participants.
  • Facilitated event planning by arranging travel and reserving venues for groups of thirty to seventy-five for upper management.
  • Compiled expense reports for senior-level personnel upon request, along with invoices as necessary.

PAYROLL CLERK/HR ASSISTANT

Pennzoil (Temp)
Houston
03.1995 - 05.1997
  • Utilized payroll software to input data and prepare checks, generating and distributing paychecks to employees across the U.S.
  • Resolved employee inquiries regarding payroll swiftly and efficiently.
  • Processed payroll for over 1,000 employees nationwide using specialized software, ensuring accuracy and timely disbursements.
  • Compiled payroll reports for upper management.
  • Updated payroll records by entering changes in exemptions, insurance coverage, and savings deductions.
  • Safeguarded payroll operations by maintaining confidentiality of employee and financial information.
  • Delivered customer service to internal and external staff regarding paychecks and benefits inquiries.

ACCOUNTS PAYABLE / RECEIVABLE / COLLECTIONS CLERK

Triumph-LOR (Temp)
Houston
03.1990 - 02.1995
  • Processed a high volume of invoices daily, utilizing accounts payable software to ensure accurate record-keeping.
  • Maintained organized records of all payments, including disbursements, invoices, and expenses.
  • Reconciled invoices with purchase orders to address payment discrepancies.
  • Executed vendor payments by confirming accurate checks and scheduling disbursements.
  • Monitored the aging report and proactively pursued overdue payments.
  • Applied problem-solving skills to troubleshoot issues related to accounts payable activities.
  • Conducted data entry work and rigorously checked for errors.
  • Reviewed, coded, and entered invoices into the accounting system efficiently and accurately.
  • Cultivated strong working relationships with vendors to resolve discrepancies and enhance operational efficiency.

CLERK CONTRACT POSITIONS HELD AT VARIOUS REFINERIES IN & AROUND THE HOUSTON AREA

Remedy Temp Staffing
Houston
01.1987 - 03.1990
  • Managed filing systems and organized engineering documents for quick access to information related to multi-million-dollar pipeline projects.
  • Applied strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of assignments.
  • Minimized errors in data entry by carefully entering information into computer systems with attention to detail.
  • Enhanced office organization through regular maintenance of files, records, and supply inventories.
  • Processed weekly payroll hours for crafts to ensure accuracy.
  • Input data into spreadsheets and databases using Microsoft Excel and SAP, building linked inventory workbooks for different craft tools in the warehouse for checkout and return.
  • Assisted project managers during shutdowns or turnarounds through the effective use of SAP software.

Education

Bachelor - ACCOUNTING/FINANCE/MANAGEMENT

McNeese State University
Lake Charles, United States

Senior Standing for Bachelor - Accounting

McNeese
Lake Charles, United States

ASSOCIATE IN BUSINESS - BUSINESS MANAGEMENT, Concentrated Accounting

LSU-E
Eunice

Skills

  • Account Reconciliation
  • Accounts Payable
  • Accounts Receivable
  • Collections
  • New Accounts
  • Payroll
  • W2's
  • Garnishments
  • Human Resources
  • Payroll Taxes
  • Quarterly Taxes
  • Marketing
  • Administrative support
  • Travel Planning
  • Quarterly Taxes
  • Journal Entries
  • General Ledger Entries
  • Reconcile
  • Balance
  • Database administration
  • Expense reporting
  • Bookkeeping
  • Policy and procedure modification
  • Mail handling
  • Clerical support
  • Scheduling
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office Suite & 365
  • Quickbooks
  • ADP
  • SaaS
  • Auditing
  • Data Entry
  • Mathematics
  • Healthcare
  • Strategic planning
  • Negotiation and sales
  • Works Well Under Pressure
  • Excellent multi-tasking ability
  • Organizational skills
  • Customer Support
  • Accuracy
  • Time Management
  • Interpersonal Skills
  • Communication
  • Analytical Skills
  • Telephone Etiquette
  • Customer Service
  • File Management
  • Problem Solving
  • Very Fast Learner

Hobbies and Interests

  • Gardening
  • Crocheting
  • Cooking/Baking
  • Enjoying Life

References

  • Denise Murff, Retired
  • Piggy Wiggly Intake Inventory Manager, Piggy Wiggly, 409-550-9608
  • Sabre Roberts, Butcher Apprentice, Brookshire Brothers, 225-454-4274

Languages

  • English

Timeline

OWNER

Bellas Designs
04.2020 - Current

OFFICE MANAGER

Smurfitt Stone
02.2004 - 05.2006

PAYROLL MANAGER

CCA
06.2000 - 02.2004

EXECUTIVE ASSISTANT

Bozell Worldwide
05.1997 - 06.2000

PAYROLL CLERK/HR ASSISTANT

Pennzoil (Temp)
03.1995 - 05.1997

ACCOUNTS PAYABLE / RECEIVABLE / COLLECTIONS CLERK

Triumph-LOR (Temp)
03.1990 - 02.1995

CLERK CONTRACT POSITIONS HELD AT VARIOUS REFINERIES IN & AROUND THE HOUSTON AREA

Remedy Temp Staffing
01.1987 - 03.1990

Bachelor - ACCOUNTING/FINANCE/MANAGEMENT

McNeese State University

Senior Standing for Bachelor - Accounting

McNeese

ASSOCIATE IN BUSINESS - BUSINESS MANAGEMENT, Concentrated Accounting

LSU-E

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