DEBBIE MILLER
Sandy
Summary
Administrative and Law Office professional adept at streamlining operations and fostering effective communication. Experience includes managing payroll, reducing overdue accounts, and implementing electronic filing systems. Committed to maintaining high standards of organization and delivering excellent client service in fast-paced settings. Going above and beyond to focus on office success.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Law Office Administrator
Cordell & Cordell Law Firm
01.2023 - Current
- Reviews Intake forms for legibility and completion prior to the meeting with the attorney.
- Processes client related invoices via check writing software.
- Processes client related check requests from attorney and paralegal via check writing software.
- Scans and saves non retained intake form with attorney notes and process retainers.
- Records each task in legal management software
- Updates and maintains all client contact information at the local office level.
- Coordinated courier service and process servers as instructed by attorney or paralegal.
- Maintains and distributes reports appropriately.
- Conducted client portal training sessions prior to 5-day meetings, enhancing client engagement and understanding.
- Prepares and uploads bank deposits.
- Assists paralegal in maintaining calendars for all staff in your local office by adding all events non client related to calendar software.
- Closed all physical client files at local law office, ensuring compliance with current policies and procedures.
- Coordinated procurement of marketing materials, including brochures and initial packets, to support promotional efforts.
- Welcomed clients and visitors, ensuring a positive first impression and directing them as needed., acting as office host/hostess, offering beverages as appropriate, answers phones.
Administrative Assistant
Gilson Engineering
SLC
09.2020 - 11.2022
- Organized calendars, scheduled events, managed mail, ordered supplies, handled phone inquiries, filed documents, coordinated shipping
- Managed pay requests, change orders, bid books, bid tabulations, and contract books to ensure accurate financial documentation
- Ran billing reports, tracked and recorded payments in QuickBooks, processed bank deposits, maintained financial records
- Slashed A/R and past due account from $141,000 to less than $40,000 in less than 5 months
- Depleted paper files by half and created electronic files
- Update company website, social media pages, canvas for proposals, prepare draft proposals
Administrative Assistant – Temp
Mastec Utility Services
SLC
10.2019 - 01.2020
- Managed vendor relations by processing invoices, setting up new vendors, and resolving issues to ensure smooth operations.
- Prepared and submitted weekly expense reports for traveling technicians and new hires using Oracle, ensuring timely reimbursement and budget tracking.
- Coordinated staff meetings and prepared agenda materials to facilitate productive discussions and decision-making.
- Maintain accurate records of paperwork for project tracking, process new work/projects, change status, complete CU’s, record all work on spreadsheets
Payroll Administrator
Realsource Property Management
SLC
10.2018 - 08.2019
- Processed bi-weekly payroll for all properties using Kronos/Paylocity; updated payroll records to ensure accuracy and compliance
- Verified payroll tax reports for compliance and accuracy.
- Managed benefit enrollment for new hires and facilitated onboarding using Infinity HR for seamless integration into the company
- Run background checks and drug screens on all potential employees using e-verify and LabCorp
Education
Associates - Logistics, Business and Production Management
Salt Lake Community College
West Valley City, UT01-1996
Certificate - Intensive Secretarial Training
Everett Community College
Everett, WA01-1990
Skills
- Legal Research
- Contract management
- Financial management
- Payroll software
- MS Office
- SharePoint
- Adobe
- Plotting software
- Multi-Tasking/Deadlines
- Time Management
- Organized/Detail Oriented
- Excellent Customer Service
Certification
State of Utah Notary Certificate Effective 4/24/2023 to 4/24/2027
Special Interests
Fishing, hiking, white water rafting, bowling, cooking, puzzles and movies
Accomplishments
- Praised for implementing streamlined processes to make things easier on others
- Selected as the Corporate RealStar Employee of the month for stepping into an important role in the middle of change and “Hitting it out of the park”
- Certificate for “Outstanding Leadership Award” for best effort and Most Concerned Senator at SLCC
- Slashed A/R and past due account from $141,000 to less than $40,000 in less than 5 months
Timeline
Law Office Administrator
Cordell & Cordell Law Firm
01.2023 - Current
Administrative Assistant
Gilson Engineering
09.2020 - 11.2022
Administrative Assistant – Temp
Mastec Utility Services
10.2019 - 01.2020
Payroll Administrator
Realsource Property Management
10.2018 - 08.2019
Associates - Logistics, Business and Production Management
Salt Lake Community College
Certificate - Intensive Secretarial Training
Everett Community College