Deborah Champlin
Martinsville,IN
Summary
Detail-oriented Court Administrator with expertise in legal compliance, data confidentiality, and record management. Proven ability to enhance communication among legal entities and maintain accurate documentation.
Overview
17
17
years of professional experience
Work History
Court Administrator
Morgan County Government
Martinsville, IN
12.2012 - Current
- Maintained accurate records and documentation to ensure compliance standards.
- Facilitated communication among legal entities within county government to enhance collaboration and information sharing.
- Resolved disputes and addressed inquiries from public and legal professionals.
- Enforced security protocols in courthouse, including access control measures for visitors and attorneys.
- Wrote, proofread and corrected records documents, file letters and professional correspondence.
- Provided administrative support to judges, attorneys, witnesses, jurors, law enforcement officers, victims and others involved in proceedings.
- Managed judicial calendars ensuring timely disposition of cases.
- Responded to inquiries from public regarding court processes and procedures.
- Collaborated with social services and probation offices on behalf of defendants.
- Reviewed legal documents such as complaints, motions and petitions for accuracy prior to filing with the appropriate office.
- Coordinated with other departments in the courthouse to ensure efficient processing of legal matters.
- Compiled statistical data on case outcomes for quarterly reports to inform decision-making and improve court processes.
- Oversaw inventory management, including ordering office supplies and equipment maintenance.
- Coordinated with IT department to resolve technical issues and ensure operational efficiency of computer systems.
- Organized and maintained documents, files and records.
- Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.
Registration Clerk/Medical Coding Analyst
IU Health Morgan County
Martinsville, IN
09.2009 - 12.2012
- Processed patient registrations and verified insurance information efficiently.
- Assisted patients with appointment scheduling and general inquiries effectively.
- Maintained and updated electronic health records to ensure accuracy and compliance with regulations.
- Collaborated with medical staff to ensure smooth patient flow and service delivery.
- Implemented office procedures to enhance registration accuracy and efficiency.
- Handled incoming phone calls and directed inquiries to relevant departments for efficient resolution.
- Trained new staff on registration processes and software usage comprehensively.
- Carefully checked insurance information for benefits coverage and input pre-authorization documents into system.
- Provided assistance with completion of paperwork related to the registration process.
- Registered patients for outpatient procedures and emergency services.
- Adhered to HIPAA guidelines and maintained integrity of hospital policies and procedures.
- Assisted with scheduling appointments based on provider availability.
- Explained forms and documents to patients, guardians and family members, distributing copies and confirming comprehension.
- Performed data entry tasks to update patient information in the system.
- Asked various questions from clients to obtain the information necessary for paperwork.
- Scanned documents and insurance cards to include in patient charts.
- Trained new staff on patient registration procedures, ensuring adherence to established protocols.
- Responded to incoming department phone calls and directed callers to appropriate team members based on need.
- Worked with nurses and other clinic staff to process patients and direct to appropriate departments.
- Worked collaboratively with other departments to ensure smooth operations within the facility.
- Welcomed patients to facility and assisted with registration sign-in process.
- Provided guidance and support to visitors throughout the registration process.
- Prepared documents for archiving in accordance with organization policies.
- Provided customer service support and advice on regulations and requirements regarding various registration programs.
- Utilized computer systems to track all incoming applications for registration purposes.
- Assisted with compiling documents required for insurance claims processing.
- Cross-referenced databases to ensure accuracy of patient information. to verify accuracy of new information entered into system.
- Protected medical information against unauthorized access, loss, or corruption by consistently following security protocols.
- Met needs of physicians and other treating team members with timely retrievals of patient medical records.
- Improved integrity and completeness of medical records by consulting with clinical staff to resolve coding and diagnostic mistakes.
- Supported healthcare applications by monitoring security, performance and reliability.
- Analyzed medical records for accurate coding and compliance with regulations.
- Reviewed and resolved coding discrepancies to ensure billing accuracy.
- Collaborated with healthcare professionals to clarify documentation requirements.
- Maintained up-to-date knowledge of changes in coding regulations and guidelines.
- Maintained knowledge of current coding regulations, standards, and guidelines.
- Identified discrepancies in medical documents and resolved them with physicians or other healthcare professionals.
- Participated in continuing education courses related to coding changes or updates.
- Created and maintained patient profiles, including diagnosis codes, procedure codes, and insurance information.
- Reviewed and interpreted medical records to ensure accuracy of coding and billing information.
- Executed data entry tasks by entering new patient demographic information.
- Interacted directly with patients to obtain missing information necessary for accurate billing.
- Prepared monthly summaries of all billing activity along with any identified trends or discrepancies.
- Responded promptly to any inquiries from internal or external customers regarding code assignments.
- Maintained current working knowledge of CPT and ICD-10 coding principles, government regulation, protocols and third-party billing requirements.
- Added modifiers as appropriate, coded narrative diagnoses and verified diagnoses.
- Applied coding rules established by American Medical Association and Centers for Medicare and Medicaid Services for assignment of procedural codes.
- Assigned additional diagnosis codes based on specific clinical findings (laboratory, radiology and, pathology reports as well as clinical studies) in support of existing diagnoses.
- Interpreted medical reports to apply appropriate ICD-9, CPT-4 and HCPCS codes.
- Verified proper coding, sequencing of diagnoses, and accuracy of procedures.
- Reviewed account information to verify patient and insurance details. to confirm patient and insurance information is accurate and complete.
- Reconciled clinical notes, patient forms and health information for compliance with HIPAA rules.
- Interpreted medical terminology and pharmacological information to translate information into coding system.
- Utilized coding software and tools efficiently to expedite the coding process.
- Kept abreast of updates and changes in coding guidelines and reporting requirements.
- Analyzed patient charts and records to extract relevant coding information.
- Maintained positive working relationship with fellow staff and management.
- Pulled patient records and transferred information to appropriate parties.
- Proofread documents carefully to check accuracy and completeness of all paperwork.
- Managed incoming calls to address patient inquiries and provide assistance. and directed callers to appropriate department or employee.
- Answered questions and fulfilled requests with friendly and knowledgeable service.
- Transmitted information or documents to customers through email, mailings or facsimile machine.
- Verified record copies before handing each over to check for and remove unnecessary details.
- Located and retrieved files, assisting public with general information.
- Compiled and coded patient data using standard classification systems.
- Purged inactive files and destroyed obsolete files following procedures.
- Ordered and restocked supplies in line with budget limits and office needs.
Education
Psychology
IUPUI
Indianapolis, INSkills
- Court procedures
- Legal compliance
- Case management
- Document review
- Case tracking
- Court operations
- Record keeping
- Data protection
- Statistical analysis
- Cross-functional collaboration
Affiliations
- I am an artist who paints landscape paintings primarily using oil and acrylic paints. I love to attend art festivals and fairs as a vendor on weekends.
Timeline
Court Administrator
Morgan County Government
12.2012 - Current
Registration Clerk/Medical Coding Analyst
IU Health Morgan County
09.2009 - 12.2012
Psychology
IUPUI