DEBORAH SCHAEFER
Sarasota,Florida
Summary
Operations and procurement professional with 15+ years of experience in purchasing, project coordination, process improvement, vendor management, and technology implementation. Known for simplifying workflows, reducing costs, training teams, and keeping complex operations organized. Six Sigma Black Belt with a record of achieving up to 35% cost savings.
Overview
1
1
Certification
16
16
years of professional experience
Work History
Business Operations & Buildertrend Implementation
SANTOS USA CONSTRUCTION
- 09.2026
- Implemented Buildertrend for estimating, contracts, budgets, purchasing, scheduling, change orders, subcontractors, and client communication.
- Created templates, workflows, catalogs, schedules, and procedures to improve organization and consistency.
- Trained employees, solved system issues, and supported day-to-day use of new processes and technology.
- Improved coordination between office staff, accounting, vendors, field teams, and clients.
Purchasing Agent
JOHN CANNON HOMES
08.2023 - 10.2025
- Managed purchasing for 10+ custom homes at a time, with project budgets of $1M-$2M.
- Negotiated vendor pricing and contracts, achieving savings of up to 35%.
- Led pre-construction meetings to confirm scope, budgets, schedules, and vendor requirements.
- Handled purchasing from sourcing and ordering through delivery, budget tracking, and change orders.
Equipment Support Specialist
KILGORE COMPANIES
01.2019 - 01.2023
- Supported operations for a fleet of 400+ vehicles and equipment, including maintenance, scheduling, telematics, and reporting.
- Managed DOT compliance across five states and maintained audit-ready records.
- Used Six Sigma methods to improve efficiency, safety, and equipment performance.
- Tracked utilization and costs and worked with teams and vendors to reduce downtime.
Service Coordinator
WAGNER EQUIPMENT COMPANY
01.2010 - 01.2019
- Coordinated work orders, purchasing, invoicing, scheduling, dispatch, and customer communication.
- Worked with customers, technicians, vendors, parts departments, and management to keep service work moving.
- Implemented 6S improvements to strengthen organization, productivity, and efficiency.
- Maintained OSHA, MSHA, safety, work-order, and financial documentation.
Education
Master of International Business Management - Business Administration And Management
Harvard Management
Denver, CO02.2013
Certified Dental Assistant - Dental Assistant
IntelliTec College
CO10.2006
Skills
Budget & Cost Management
Fleet & Telematics Systems
Purchasing Systems
Outlook
Excel
Microsoft Office
Buildertrend
Six Sigma / Lean
Customer Relations
Compliance
Training
Scheduling
Process Improvement
Budget Management
Contract Negotiation
Project Coordination
Vendor Management
Procurement
- Fast Learner
- Highly Dependable
- Excellent Attention to detail
- Leadership & Process Improvement
- Operations & Project Management
Personal Information
Title: BUSINESS OPERATIONS | PROCUREMENT | PROCESS IMPROVEMENT | PROJECT MANAGEMENT
Certification
Six Sigma Black Belt, Harvard Management Mentor Program, Caterpillar Safety & Contamination Training, Licensed Insurance Agent — 8 States
Accomplishments
- Reduced costs by up to 35% through vendor negotiations and purchasing strategies.
Timeline
Purchasing Agent
JOHN CANNON HOMES
08.2023 - 10.2025
Equipment Support Specialist
KILGORE COMPANIES
01.2019 - 01.2023
Service Coordinator
WAGNER EQUIPMENT COMPANY
01.2010 - 01.2019
Business Operations & Buildertrend Implementation
SANTOS USA CONSTRUCTION
- 09.2026
Master of International Business Management - Business Administration And Management
Harvard Management
Certified Dental Assistant - Dental Assistant
IntelliTec College