Debra Giampia
Somers,NY
Summary
Detail-oriented Accounts Payable Administrator skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
19
19
years of professional experience
Work History
Accounts Payable Administrator
Comnet Communications
05.2022 - 08.2024
- Managed high volume of invoices, ensuring accurate coding and prompt approval from relevant departments.
- Ensured compliance with tax regulations by accurately coding sales tax on applicable vendor invoices and maintaining organized records for audit purposes.
- Ensured accuracy of financial data by thoroughly reviewing and verifying expense reports submitted by employees.
- Ensured accurate matching of purchase orders and invoices, capturing vital information.
- Processed invoices and documents to support management, ensuring consistent on-time delivery.
- Collaborated with other departments to ensure accuracy in coding invoices, promoting seamless interdepartmental communication.
- Maintained high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
- Maintained accuracy and efficiency in the processing of outstanding invoices for month-end closing activities.
- Coordinated with internal departments to promptly address discrepancies in invoices, purchase orders, and receiving documents.
- Facilitated a smooth transition during company software upgrade by providing input on accounts payable system requirements and participating in user training sessions.
- Performed regular monthly reconciliation of vendor statements.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
Accounts Payable Specialist
Caremount Medical Group
06.2016 - 12.2021
- Reconciled monthly statements and transactions to keep records accurate and current
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors
- Assessed data and information to check entries, calculations and billing codes for accuracy
- Coded invoices and other records to maintain organized and accurate records
- Worked closely with department personnel to produce accurate and timely bills
- Prepared and updated vendor files, including tax and insurance information
- Paid vendors and verified accounts and payment totals
- Handled all invoices and purchase orders by properly logging into system
- Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting
- Facilitated payment of invoices due by sending bill reminders and contacting clients
- Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders
- Managed office paperwork, including scanning documents and routing business correspondence
- Filed documents according to alphanumeric system to promote ease of use and optimal team productivity
- Implemented practical file system with smooth data gathering and presentation criteria and trained staff on use
- Prepared packages for shipment by generating packing slips and setting up courier deliveries
- Sorted and distributed business correspondence to correct department or staff member.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Maintained account accuracy by reviewing and reconciling checks monthly.
Co-Owner
Francesca's Pizza & Pasta
01.2006 - 01.2020
- Managed daily sales logs, bank reconciliations, employee payroll, monthly sales reports, and sales tax preparation/filing
- Responsible for completing supply orders on a weekly basis
- Delegated responsibilities to employees/Managed staff of 15 employees
- Demonstrated strong customer service
- Increased sales by 30%
- Responsible for monthly and yearly inventory.
Education
High School Diploma -
1987
- Additional Courses: Completed coursework in Bookkeeping at Westchester Community College
Skills
- SAGE software
- Titanium
- Skilled in Microsoft Office
- ERP systems proficiency
- Invoice Processing
- Vendor Relations
- Invoice reconciliation
- Invoice Coding
Timeline
Accounts Payable Administrator - Comnet Communications
05.2022 - 08.2024
Accounts Payable Specialist - Caremount Medical Group
06.2016 - 12.2021
Co-Owner - Francesca's Pizza & Pasta
01.2006 - 01.2020
Charles E. Gorton High School - High School Diploma,
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