Demarie Castillo
Miramar,FL
Work Preference
Summary
Highly motivated professional with extensive experience providing high-level support to senior executives leading national business operations and corporate teams. Proficient in managing calendars, organizing in-person and virtual meetings, and large events. Manage sensitive and confidential documents with the utmost discretion while facilitating clear and professional communication with internal and external stakeholders. Possess exceptional interpersonal skills with a proven ability to work independently and as part of a team.
Overview
19
19
years of professional experience
1
1
Certification
Work History
National Executive Assistant - Atlantic Division
SOUTHERN GLAZERS WINE & SPIRITS
Miramar, FL
01.2005 - 01.2024
- Provided comprehensive administrative support to Executive Vice President / Managing Director and corporate team of 25 employees across U.S. markets.
- Managed executive calendars, scheduled and coordinated in-person and virtual meetings, planned events, handled travel arrangements, expense reports, and supply orders.
- Prepared and edited correspondence and PowerPoint presentations for various types of events.
- Safeguarded confidential information and employee records with discretion and strict confidentiality.
- Led multiple events as Event Producer for meetings with over 100 attendees, coordinating with executive leadership, sourcing venues, negotiating contracts, managing audio/visual needs, managing schedule and budgets, and overseeing flawless event execution.
- Assisted with facility renovations, office relocations, and other special projects, ensuring timely completion and improved outcomes.
- Addressed written or verbal inquiries and determined proper resolution ensuring efficient communication and professional administration of issues.
- Coordinated travel arrangements, ensuring seamless travel experiences and cost-effectiveness.
- Ensured compliance with regulations subject to alcoholic beverage control laws for all third-party marketing activities, donations and samples.
- Tracked statewide POS (Point of Sale) and promotional product inventory, and managed sports events incentive programs ticket distribution for employees and clients.
- Managed and maintained office supply inventory ensuring optimal stock levels through timely ordering, reducing shortages and improving office operations.
- Largest wine and spirits distributor in the US. $26B in revenue; 24K+ employees.
Office Manager and Administrative Support to Building Manager
SILVERSTEIN PROPERTIES
New York, NY
- 01.2005
- Managed multi-million-dollar renovation projects, preparing requisitions, purchase orders, and change orders to ensure accuracy and compliance.
- Maintained budgets and financial records, tracking contracts, payments, and tenant billing for senior leadership reporting.
- Coordinated vendors and contractors, scheduling services and verifying insurance to ensure smooth operations.
- Improved tenant service and security by resolving maintenance issues and issuing over 5,000 ID badges to control building access.
Office Manager and Project Coordinator
MONUMENTAL CONSTRUCTION
New York, NY
- 01.2005
- Oversaw daily office operations to ensure smooth workflow and efficient administrative support.
- Handled accounting functions including A/R, A/P, payroll, taxes, and bank reconciliations in QuickBooks.
- Prepared bids, proposals, contracts, and change orders, supporting timely client billing and payment requests.
- Managed company spending and identified cost-saving opportunities to improve financial performance.
Education
Associate in Applied Science (AAS) - undefined
Queensborough Community College
Coursework toward Bachelor of Applied Science (BAS) - Supervision & Management
Broward College
Skills
- Organizational & Operational Efficiency
- Problem Solving
- Expert-level Written & Verbal Communication
- Multitasking
- Team Player
- Energetic Self Starter
- Time Management
- Microsoft Office Suite
- Concur
- QuickBooks
- Salesforce
Certification
- Outlook Essentials
- OneDrive Quick Tips
- Excel
- PowerPoint
Strengths And Expertise
- Organizational & Operational Efficiency
- Problem Solving
- Expert-level Written & Verbal Communication
- Multitasking
- Team Player
- Energetic Self Starter
- Time Management
Personal Information
Title: EXECUTIVE ASSISTANT / PROJECT COORDINATOR
Community Service
- VolunCheers, Southern Glazer’s Wine & Spirits, Miami, FL, Volunteer
- Kids in Distress, Wilton Manors, FL, Volunteer
- Honey Place Homeowner’s Association, Miramar, FL, Board Member & Treasurer
Timeline
National Executive Assistant - Atlantic Division
SOUTHERN GLAZERS WINE & SPIRITS
01.2005 - 01.2024
Office Manager and Administrative Support to Building Manager
SILVERSTEIN PROPERTIES
- 01.2005
Office Manager and Project Coordinator
MONUMENTAL CONSTRUCTION
- 01.2005
Associate in Applied Science (AAS) - undefined
Queensborough Community College
Coursework toward Bachelor of Applied Science (BAS) - Supervision & Management
Broward College