Demi Limon
Needles,CA
Summary
Adaptable and versatile worker providing over ten years of experience in administrative and financial support, and public interaction within a City Government. Well-organized, quick learner, committed to delivering high quality results.
Overview
12
12
years of professional experience
Work History
Accounts Payable Clerk
City of Needles
09.2022 - Current
- Reconciled accounts payable transactions with monthly statements, enhancing accuracy of financial reporting.
- Audit invoices against purchase order or requisition; check arithmetic calculations, and research discrepancies.
- Assist in budget control
- Verify approval for payment; post to proper account and issue warrant.
- Process 1099 reporting in accordance with federal and state regulations.
- Maintain accounts payable ledgers.
- Produce purchase orders for requisitions.
- Processed vendor invoices to ensure timely payments and maintain accurate financial records.
- Managed vendor relationships by addressing inquiries and resolving payment discrepancies efficiently.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Maintained a a high level of data integrity by consistently updating vendor information in the system accurately.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Evaluated financial records to detect errors and discrepancies.
- Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
- Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
- Maintained accurate financial records, contributing to successful audits by organizing and filing all accounts payable documents.
- Supported budget management, monitored expenditures against budget allocations.
- Reduced processing errors, implemented a double-check system for all outgoing payments.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
- Facilitated smoother end-of-month closings by collaborating with accounting team to reconcile accounts payable ledgers.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Collected, sorted and distributed all mail
- Answered telephones, assisted public, and acted as finance receptionist.
- Assisted in ordering and maintaining adequate office supplies for the department.
- Provided general clerical assistance within the department.
Finance Clerk
City of Needles
02.2022 - 09.2022
- Executed precise data entry, ensuring integrity of financial and administrative records.
- Filed and organized warrants and related financial documentation.
- Assisted with record keeping, document preparation, and routine financial clerical duties.
- Performed general office duties including filing, scanning, copying, data entry, document organization, and maintaining office records.
Development Services Administrative Support
City of Needles
08.2020 - 02.2022
- Created and mailed all updated city business licenses.
- Organized and prepared City Council meeting packets and agendas.
- Worked closely with the Permit Technician, Building Inspector and Engineer to support all staff in administrative and clerical duties.
- Maintained a variety of records and files, scanned documents into a database. This includes using MIcrosoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, IWorqs, and Geographic Information Systems to provide detailed information, create forms and documents, and to compose and send out emails as needed.
- Prepared multiple Administrative Hearing presentations using IWorqs database and citation processing center database to list all property violations issued, provide property/property owner information, and detailed background information.
- Used Excel Spreadsheet to total and keep record of all citation monies owed and paid.
- Created property summaries, and provided detailed information for City Property Reports.
- Prepared and organized Planning Commission meeting packets, created Agenda and Staff reports.
- Prepared and mailed out notices of Public Hearing to any Residential or Commercial property owners necessary before Planning Commission Meetings.
- Responsible for completing meeting minutes.
Customer Service Representative
City of Needles (NPUA)
08.2020 - 02.2022
- Received, processed, and documented customer utility payments and fees.
- Assisted with any inquiries regarding utility payments, adjustments, and requests for service.
- Communicated with customers via phone, email, and mail to cancel, update, or verify accounts and payment information.
- Managed high-stress situations effectively, maintaining professionalism under pressure while resolving disputes or conflicts.
- Handled escalated calls efficiently, finding satisfactory resolutions for both customers and the company alike.
- Maintained detailed records of customer interactions and transactions, ensuring accurate documentation and follow-up.
Recreation Coordinator
City of Needles
03.2015 - 09.2019
- Developed and implemented recreational programs for community engagement and participation.
- Managed facility schedules to optimize usage and enhance program delivery efficiency.
- Coordinated logistics for events, ensuring smooth execution and participant satisfaction.
- Trained and supervised staff, fostering a collaborative team environment and improving service quality.
- Collaborated with local organizations to expand recreational offerings and community partnerships.
- Promoted recreational activities through social media channels, increasing community awareness and involvement.
- Maintained inventory of supplies and equipment with established sign-out procedures.
- Scheduled events in recreation facilities and monitored facility conditions.
- Planned and evaluated recreation and athletic programs with the recreation director to support community.
- Organized, promoted, and conducted special events, community events, sports, tournaments, and holiday celebrations that brought community members together in an enjoyable atmosphere.
- Provided administrative answering services and directories.
- Researched, planned, and organized mentally stimulating activities for individuals aged five to fifteen.
- Organized and maintained accurate records for program registration, facility usage, and budgetary expenses to ensure smooth operations.
- Checked inventory to make sure all necessary supplies and materials were available for recreational activities.
- Prepared and distributed flyers, press releases and brochures to generate interest in established programs and events.
- Coordinated supply orders, storage and distribution for program.
Education
Associate of Science - Business Administration / Math & Science
Victor Valley College
Victorville, CA08-2021
Skills
- Office administration
- Records management
- Data Entry, invoice/purchase order processing
- Confidential information management
- Facility/Schedule management
- Student-athlete mentoring/coaching experience
- Financial recordkeeping
- Multitasking and time management
- Microsoft Office Suite
- Effective communication/Customer service
- Athletic, community, and special event coordination
Timeline
Accounts Payable Clerk
City of Needles
09.2022 - Current
Finance Clerk
City of Needles
02.2022 - 09.2022
Development Services Administrative Support
City of Needles
08.2020 - 02.2022
Customer Service Representative
City of Needles (NPUA)
08.2020 - 02.2022
Recreation Coordinator
City of Needles
03.2015 - 09.2019
Associate of Science - Business Administration / Math & Science
Victor Valley College