Diana Davis

As an out-sourced third party bookkeeping firm I had several clients at a time handling everything from General bookkeeping duties, to reconciling bank & credit card accountants, processing payroll and filing all relevant taxes and forms, processing weekly payables to handling month-end duties as necessary.

• Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements.
• Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
• Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals.

• Handle payroll, taxes and 1099 vendors using QuickBooks
• Process all client billing and oversee collections
• Maintain bank and credit card statements
• Help with purchasing entering Vendor invoices and process payments

• Run accounting department for two warehouse locations & Mexico office using Quickbooks
• Handle payroll, taxes and vendor payments for the Mexico office
• Maintain bank/credit card statements and all outgoing wires
• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
• Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
• Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.

• Ran accounting and operational department including procurement (supervised 15 employees)
• Managed personnel for two PBA tournaments and a “Bowl for the Cure” Tournament, as well as overseeing the program production and vendor set-up.