Diana Meza
Lake Elsinore,CA
Summary
HR/Payroll Specialist with extensive experience in payroll processing and garnishment handling. Expert in ADP WFN. Focused on enhancing payroll accuracy, and optimized department workflows. Skilled in fostering positive workplace cultures, strategic adjustments, and clear guidance on complex payroll issues, results-driven and communicative approach.
Overview
3
3
years of professional experience
Work History
HR/Payroll Specialist
Rancho Christian School
11.2023 - 03.2024
- Assisted employees in understanding their paychecks, deductions, taxes, benefits contributions, and leave balances through clear explanations and guidance when needed.
- Promoted a positive workplace culture through active participation in company-wide initiatives aimed at fostering camaraderie among all employees.
- Process bi-weekly payroll by utilizing online software.
- Optimized workflow efficiency within the department through strategic scheduling adjustments during peak processing periods.
- Improved payroll accuracy by conducting thorough audits, identifying discrepancies, and resolving issues promptly.
- Served as a trusted resource for managers seeking guidance on complex payroll issues or interpretation of relevant policies and procedures.
Payroll Specialist With EMWD
ROBERT HALF INC.
07.2023 - 08.2023
- Assist with processing bi-weekly government payroll for approx. 600 employees using Oracle
- Assist with entering electronic & regular maintenance such as tax withholding changes, direct deposit, Safety Shoe Reimbursements, Meal Reimbursements, Certificate & Tuition Reimbursement, Union Representation Fee, True Connect Loans, 3 Month Appraisals for New Hires – Cal Kin Care and School Activity Balances, 6 Month Appraisals for New Hires – Floating Holiday Balance
- Reviewed Personnel Action Forms to ensure dept. transfers, compensation, effective date, new supervisor, and union information is reflected correctly in Oracle
- Update the Paycheck Distribution List Accordingly
- Assist with the completion of EDD reporting, & Nationwide Retirement Solutions Form (457)
- Filed Jury Duty Forms in a binder & followed up with supervisors regarding missing certifications
- Ran Timecard Exception Report
- Provide payroll support for the user community concerning accessing functional areas, daily/weekly maintenance, configuration, troubleshooting testing, and report generation
- Attend Safety Meetings once a Month
- Assist with monthly journal entries and reconcile general ledger and accounts
- Performed general office duties such as administrative work, opening and routing mail, and filing
Administrative Assistant (Payroll Clerk)
APPLEONE, INC.
03.2023 - 04.2023
- Process weekly in-house payroll for the company for approx. 300-400 employees (5 pay groups)
- Sort timecards by pay group, verify, and review timecards
- Review and verify new hire packets are complete, properly trained supervisors on how to complete the I-9 ER portion, review, and grade safety tests for new hires
- Send all TORs, employee status change forms, expense reimbursement, and new hire information to the corporate office
- Notify supervisors of timecard discrepancies such as budget issues, incorrect daily total hour calculations, and whiteout corrections
- Enter timecard entries by pay groups, sort timecards numerically by employee file number from smallest to largest number, submit for payroll previews, review payroll previews to ensure it balanced, print checks (live & direct deposits), scan/file copies of the checks for record retention, complete balance sheet for each pay group, generate payroll reports and submit to the corporate office. Fillmore’s payroll was a priority and needed to be completed first and mailed out once completed.
- Sort checks by crew names, and attach any additional checks if any to the employee’s first check (check # 2 was prevailing wage)
- Gather and sort all timecards numerically by employee file number from smallest to largest number to scan/file copy for record retention once the full payroll cycle is completed
Talent Acquisition & HR Specialist
GRASSDOOR DELIVERY (GE UNITED TECHNOLOGIES, LLC)
05.2021 - 06.2022
- Manage the job requisition creation and approval process, conduct reference checks
- Post, update, and audit job postings across various job boards and the ATS
- Support and partner with HR, Recruiters, and hiring managers to assist with hiring and onboarding top talent
- Determine proper fit and maximize success of top-level candidates by interviewing, analyzing responses
- Prepare candidates for interviewing with hiring managers by providing detailed information on the company, business strategy, job description, and company expectations, emphasizing benefits and perks to qualified applicants
- Ran background, MVR, and Samba Safety checks
- Extended job offers and rejection letters, process applicable new hire paperwork, including I-9, and onboarding
- Create and update weekly open position reports to send to HR Manager
- Identify and recommend process improvements, and consult with the management team to forecast and develop plans to meet current and future diverse talent in a multi-site organization staffing needs
- Successfully managed, prioritized, and closed profiles against a timeline and detailed metrics
- Fully manage the completion of employment verifications in a timely manner
- Assist the HR/Payroll team with vendor relations, system configuration, and updates as needed
- Assist with the weekly timecard approval process for two company codes
Skills
- Payroll Processing
- Time and Attendance Systems
- Garnishments Handling
- New hire processing
- Skilled in Paycor, Paycom, ADP WFN (HRB, T&A, Payroll, iReports), Green Leaf Payroll & Business Solutions, ApplicantStack, Google Workspace Knowledge
Languages
Spanish
Native or Bilingual
Timeline
HR/Payroll Specialist
Rancho Christian School
11.2023 - 03.2024
Payroll Specialist With EMWD
ROBERT HALF INC.
07.2023 - 08.2023
Administrative Assistant (Payroll Clerk)
APPLEONE, INC.
03.2023 - 04.2023
Talent Acquisition & HR Specialist
GRASSDOOR DELIVERY (GE UNITED TECHNOLOGIES, LLC)
05.2021 - 06.2022
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