DIANA C. NEUFUSS

Created, managed, and executed itineraries including travel accommodations for candidates visiting hospitals nationwide and/or headquarters in White Plains
Created and implemented communication strategy to streamline interview process with stakeholders
Created executive summaries for final candidate interview with executives
Facilitated and served as onsite support for all candidates visits and interview process
Managed expense reporting for candidates
Built and maintained relationship with local hospital leadership nationwide
Built and maintained a team org chart
Created reports in Greenhouse Software for monthly meetings with Executives and VPs
Supported Leadership Team Outings
Handled all special projects for leadership recruiting

EXECUTIVE ASSISTANT TO THE PRESIDENT: Managed e-mail, calendar, travel arrangements, expense reporting, confidential information, internal & external communications
Ensured President was prepared for all meetings, commitments & responsibilities
Directed the executive search for company's Chief Legal Officer, Chief Operations Officer, Chief Financial Officer, and Head of Business Development
Served as point of contact for the Executive Office; Facilitated, expedited, and managed all communication from the President's office to the Executive Team
Supported President on Real Estate Tours with our local brokers
Supported President at new hospital openings; created relationships, built trust and communication with local leadership nationwide
EXECUTIVE ASSISTANT TO CPO: Managed e-mail, calendar, travel arrangements, expense reporting, internal & external communications, and confidential information
Planned and executed quarterly People Team off-sites
Served as the People Team's point of contact for all HR issues, questions, and concerns
Communicated People Team updates company wide
Supported recruiting for Regional People Partners
Project managed People Partner Initiatives and task lists
Collaborated with other departments to support our front lines
EXECUTIVE ASSISTANT TO CFO: Managed calendar, travel arrangements, and expense reporting.
EXECUTIVE ASSISTANT TO CLO: Managed calendar, travel arrangements, and expense reporting.
EVENTS: Planned, managed & strategically executed multi-day special events to include venue sourcing, hotel room blocks, travel management, vendor sourcing and management, meeting registration, attendee management, entertainment, giveaways, and onsite support

• S e-mail, calendars, travel arrangements, expense reporting, filing confidential information, and successfully completes critical and time sensitive projects - Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Acts as a "barometer," having a sense for the internal issues to update President and executives - Communicates directly with Board members, investors, and other C-level executives on behalf of the President/CEO - Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership while maintaining credibility, trust and support with senior executives - Prepares internal and external corporate documents and presentations for team members and industry partners - Manages investor relations and deals directly with Toronto Stock Exchange personnel - Plans, manages and strategically executes corporate events, conferences, trade shows, and multi-day special events to include venue sourcing, hotel room blocks, travel management, vendor sourcing and management, meeting registration, attendee management, entertainment, giveaways, onsite support, trade show booth staffing - Marketing: Provides remote support to the Director of Marketing in Ontario, Canada
• Supports all marketing initiatives, conducts research to analyze competitive landscape, proof reads and provides quality check on publications, press releases and email distributions, manages social media platforms, updates external website and google profile
• Project Management: Manages several moving projects simultaneously and tracks progress
• Follows up with relevant employees, sets deadlines, communicates with executives about the state of the projects, and adjusts to meet new requirements if necessary - Human Resources: Provides remote support to the Director of Human Resources in
• Vancouver, Canada
• Aids with and facilitates the human resource processes across all offices
• Manages Service Awards Program, tracks and maintains Tantalus swag inventory for new hires, ships materials to employees as needed, PTO management for executive team, works with external recruiters to assists with recruitment, interview process and tracking status of candidates - Google Suite, Microsoft Office, ADP, WebEx, Ring Central, Expensify, WordPress, Trello
• Crowd Compass, Eventzilla, Cvent

• The Management, Operations and Supervisory Team - Created and managed monthly expense reports, event registration, and travel arrangements for the executive team using internal T&L reporting system - Managed detailed personal and business calendars for the executive team using
• Microsoft Outlook - Planned and executed internal and external branch meetings - Conducted venue and vendor sourcing while planning/managing events for branch employees to include career development trainings, round tables, health and wellness sessions, monthly social/networking events, annual employee holiday party, branch luncheons for special events, and scheduling wholesaler speakers
• Reviewed and approved T&L reports for 100 Financial Advisors in the Westport, Stamford and Greenwich offices while adhering to the branches' P&L, and firm policies - Provided operational and back-office support to Financial Advisors in Westport, Stamford and Greenwich offices - Managed Stamford and Greenwich external vendor relations, branch expense tracking, budget reports, contracts, invoices, facility maintenance, and janitorial services on a weekly and/or monthly basis using Excel and Outlook - Managed the internal website to include career development programs, meeting handouts, production reports, guest speakers and all events on the internal website using
• DocWeb - Managed branch operations to include inputting investment order tickets, handle account overdrafts, bounced checks, branch check deposits, fee refunds, stock certificates, and check deposit corrections using ConsultWorks

• From conception to completion planned and executed private, public and non-profit events for 10 - 300 guests to include board and committee meetings, speaker series, fundraisers, weddings, birthdays, golf outings, pool parties, paddle parties, networking events, funeral receptions and special events
• Assisted GM with VIP high-net-worth events (NY Yankees, CBS anchor Scott Pelley and
• Bobby Valentine) - Managed GM’s calendars, correspondence, e-mails, errands, and all aspects of business/personal travel arrangements - Organized/attended meetings, prepared agenda and minutes as well as all deliverables to ensure GM was prepared for presentations

• IHFTLY Cancer Awareness and Fundraising Group

• Delegated daily duties to Food/Beverage, Administrative and Event employees - Supervised and trained event and seasonal employees - Managed weekly schedule for 50 employees using Microsoft Excel - Managed weekly payroll for 50 employees using ADP - Managed event budget using Quick Books - Developed, administered and scored seasonal intern's quarterly appraisals using, Excel - Managed H2B Visa Program Enrollment and onboarding of international interns - Managed onboarding process to include: recruitment, interviews, applications, background checks, references, I-9 forms, manuals, facility tour, and training
• LEADERSHIP