DIANN GRAY
Altamonte Springs,FL
Summary
Payroll Specialist with proven track record at AGPM LLC, achieving 98% accuracy in payroll processing. Expertise in multi-state payroll management and data analytics, leading to streamlined processes and enhanced compliance. Demonstrated leadership in driving team success and implementing innovative payroll solutions that improve employee satisfaction. Highly productive and efficient in payroll management, with strong skills in problem-solving and communication.
Overview
17
17
years of professional experience
Work History
Payroll Specialist/Analyst
AGPM LLC
Orlando, United States
02.2024 - Current
- Responsible for processing employee paychecks and maintaining payroll systems for approximately 250 employees
- Ensure that paychecks are accurate and timely, and that payroll complies with regulations
- Maintain payroll records, ensuring compliance with regulations, and reconciling payroll discrepancies
- Prepare payroll reports and tax documents
- Answer employee inquiries, provide payroll advice, and support employees throughout their payroll lifecycle
- Collaborate with HR and finance to ensure accurate payroll data, and work with vendors and service providers
- Process payroll accurately, ensuring compliance with regulations
- Reconcile discrepancies, prepare tax documents, and generate comprehensive reports for informed decision-making
- Address employee inquiries promptly, offering expert payroll guidance
- Collaborate with HR and finance to maintain data integrity and streamline payroll processes
- Implement efficient payroll systems, reducing processing time and minimizing errors
- Continuously improve procedures to enhance accuracy and employee satisfaction
- Meticulously maintain payroll records, ensuring compliance with evolving regulations
- Conduct thorough audits to identify and resolve discrepancies proactively
- Drive payroll efficiency through strategic vendor management and system optimizations
- Consistently meet deadlines while maintaining high accuracy standards
- Streamline payroll processes, ensuring accuracy and compliance
- Conduct thorough audits, resolve discrepancies, and generate insightful reports for strategic decision-making
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Created new hire and termination documents for payroll.
HR Data Analyst
DISA Global Solutions
College Station, United States
10.2022 - 12.2023
- Extracted key insights from diverse data sources to support strategic decision-making.
- Evaluated large datasets, identifying trends and developing actionable recommendations.
- Conducted HR data analysis to enhance workforce management through pattern recognition.
- Pioneered data visualization techniques, creating dashboards for clear communication of HR metrics.
- Collaborated with cross-functional teams to improve data accuracy and streamline validation processes.
- Implemented data-driven solutions, increasing employee retention and recruitment efficiency.
- Produced monthly performance tracking reports utilizing advanced Excel functions.
- Generated tailored ad-hoc reports to meet specific business needs for strategic evaluations.
Senior Payroll Tax Manager
Vensure Employer Services (PEO)
Chandler, United States
02.2022 - 06.2022
- Directed payroll tax functions, ensuring compliance with federal, state, and local tax laws and regulations
- Managed and reconciled payroll tax filings and deposits, including 941s, 940s, and state tax returns
- Collaborated with cross-functional teams to address payroll tax-related issues and provide guidance on tax implications of payroll processes
- Stayed up to date and informed on changes in payroll tax laws and regulations and implemented necessary updates and ensured accurate and timely payroll tax reporting
- Streamlined payroll tax processes, enhancing accuracy and efficiency
- Implemented innovative solutions for complex tax scenarios, reducing errors and penalties
- Led cross-functional initiatives to optimize payroll tax operations, resulting in significant cost savings and improved compliance across multiple jurisdictions
- Fostered strong partnerships with internal teams and external agencies, facilitating seamless information exchange and proactive problem-solving in tax matters
- Spearheaded adoption of cutting-edge tax management technologies, positioning the company at the forefront of payroll tax innovation and compliance
- Conducted meticulous audits of payroll tax processes, identifying and rectifying discrepancies to ensure impeccable accuracy in filings and payments
- Prepared and reviewed federal and state income tax returns in accordance with applicable tax laws.
- Assisted in managing audits of federal and state income tax and state and local filings.
- Complied with established internal controls and policies.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
Implementation Data Manager
Out of the Box Technology
Tigard, United States
09.2021 - 02.2022
- Guided data quality assurance processes, including data cleansing, validation, and documentation, to ensure accuracy and reliability of implemented data
- Managed data entry of all new and existing client information into CRM system
- Generated data queries based on validation checks or errors and omissions identified during data entry
- Spearheaded data quality assurance initiatives, enhancing accuracy and reliability of implemented data through rigorous cleansing and validation processes
- Streamlined CRM data entry processes, significantly reducing input errors and improving overall system efficiency for new and existing client information
- Developed and implemented advanced data query techniques, proactively addressing validation issues and minimizing errors in data entry procedures
- Fostered cross-functional partnerships to align data management strategies with organizational goals, ensuring seamless implementation and adoption
- Meticulously documented data processes, creating comprehensive guidelines that improved team efficiency and maintained data integrity standards
- Optimized data quality assurance protocols, enhancing accuracy of implemented data through meticulous cleansing and validation processes
- Reviewed source documents and listings to compile resources for identifying and correcting data allocation issues.
Payroll Supervisor
Rig Runner
Texas, United States
08.2017 - 03.2021
- Completed bi-weekly payroll for 400 salaried and hourly employees
- Monitored and enforced compliance with payroll policies, procedures, and regulatory requirements, addressing any issues or discrepancies
- Provided guidance and support to employees regarding payroll-related inquiries, problem resolution, and policy interpretation
- Analyzed expenditures and allocated department budget in alignment with corporate objectives
- Streamlined payroll processes, reducing processing time and enhancing accuracy for 400 employees
- Implemented data-driven solutions for budget allocation
- Fostered a culture of transparency by providing expert guidance on payroll policies
- Resolved complex inquiries, ensuring employee satisfaction
- Meticulously monitored compliance with regulatory requirements, proactively addressing discrepancies to maintain impeccable payroll records
- Pioneered new approaches to expenditure analysis, aligning department budget with corporate objectives for optimal resource utilization
- Drove continuous improvement in payroll operations, significantly reducing errors and enhancing overall efficiency
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Maintained strict confidentiality of all payroll information and records.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
Payroll Analyst
Franciscan Missionaries of Our Lady Health System
Louisiana, United States
05.2016 - 07.2017
- Managed a team of 4 to accurately process payroll for assigned entities, achieving a consistent 98% accuracy rate
- Handled end-to-end bi-weekly payroll for a workforce of over 10,000 employees, including both salary and hourly employees with shift differentials
- Utilized Kronos for timekeeping and Lawson for payroll processing, ensuring seamless integration of data
- Facilitated direct deposit by transmitting NACHA files to the bank, while also managing the printing and distribution of paper checks
- Led payroll processing for 10,000+ employees, integrating Kronos timekeeping with Lawson payroll system
- Managed direct deposits and check distribution
- Optimized payroll accuracy to 98% for salary and hourly employees
- Streamlined bi-weekly processing, enhancing efficiency and reducing errors
- Guided a 4-person team in payroll operations, fostering a culture of precision and teamwork
- Ensured timely completion of all payroll cycles
- Expertly handled complex payroll scenarios including shift differentials
- Maintained meticulous records for audit compliance and financial reporting
- Implemented process improvements in NACHA file transmissions, enhancing security and reliability of direct deposit transactions
- Streamlined payroll for 10,000+ employees, integrating Kronos and Lawson systems
- Achieved 98% accuracy rate, enhancing efficiency in bi-weekly processing.
Payroll, Benefits & Compliance Manager
JSW Steel (USA) Inc
Baytown, United States
10.2014 - 03.2016
- Managed a team of 3 responsible for employment, compensation, and employee relations activities
- Controlled end-to-end bi-weekly payroll for 1000+ employees using Paychex
- Processed employee expense reimbursements using Concur
- Reconciled payroll and benefit accounts, ensuring accuracy and compliance
- Administered compensation, benefits, and performance management systems, including handling immigration processes, implementing compliance SOPs to SOX standards
- Authored Employee Handbook and developed new benefits policies
- Streamlined payroll processes for 1000+ employees, ensuring accuracy and compliance
- Implemented SOX-compliant SOPs, enhancing operational efficiency
- Optimized benefits administration, reducing processing time and errors
- Developed comprehensive Employee Handbook, improving policy clarity and adherence
- Led cross-functional team in revamping compensation systems
- Facilitated smooth immigration processes, supporting workforce diversity and talent acquisition
- Meticulously reconciled payroll and benefit accounts, identifying and resolving discrepancies
- Managed Concur for efficient expense reimbursements
- Spearheaded implementation of new performance management system, boosting employee engagement
- Pioneered benefits policies, enhancing employee satisfaction
- Streamlined payroll for 1000+ employees, ensuring accuracy and compliance
- Implemented SOX-compliant SOPs, enhancing operational efficiency.
Director of Accounting and Payroll
EUM, US
Humble, United States
11.2010 - 02.2014
- Performed banking, business administration and financial tasks to guarantee five-star service for clients.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Improved overall financial reporting by streamlining control processes and reporting structures.
Payroll Manager/AR Supervisor
CW Rod Tool
Baytown, United States
04.2008 - 09.2010
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Calculated deductions and processed payroll for 800 employees.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
Education
BACHELOR'S DEGREE - ACCOUNTING
University of Texas At Tyler
Tyler, TX, US12.1999
ASSOCIATES DEGREE - BUSINESS MANAGEMENT AND ADMINISTRATION
McLennan Community College
Waco, Texas, US01.1994
Skills
- MS Excel and Outlook
- Ceridian/Dayforce and PrismHR
- ADP Workforce Now and Paycom
- Paychex and Paylocity
- Benefits administration
- Payroll processing and taxes
- Data analytics
- Leadership skills
- Multi-state payroll management
- Wage garnishment expertise
- Payroll policies and procedures
Timeline
Payroll Specialist/Analyst
AGPM LLC
02.2024 - Current
HR Data Analyst
DISA Global Solutions
10.2022 - 12.2023
Senior Payroll Tax Manager
Vensure Employer Services (PEO)
02.2022 - 06.2022
Implementation Data Manager
Out of the Box Technology
09.2021 - 02.2022
Payroll Supervisor
Rig Runner
08.2017 - 03.2021
Payroll Analyst
Franciscan Missionaries of Our Lady Health System
05.2016 - 07.2017
Payroll, Benefits & Compliance Manager
JSW Steel (USA) Inc
10.2014 - 03.2016
Director of Accounting and Payroll
EUM, US
11.2010 - 02.2014
Payroll Manager/AR Supervisor
CW Rod Tool
04.2008 - 09.2010
BACHELOR'S DEGREE - ACCOUNTING
University of Texas At Tyler
ASSOCIATES DEGREE - BUSINESS MANAGEMENT AND ADMINISTRATION
McLennan Community College