Donavan Hunte
Plainfield
Summary
Detail-oriented professional with a robust background in accounts management. Skilled in optimizing financial operations, fostering teamwork, and ensuring compliance with fiscal policies. Committed to delivering accurate financial records and enhancing customer service.
Overview
21
21
years of professional experience
Work History
Supervisor of Accounts
City of Plainfield
11.2024 - Current
- Managed accounts payable and receivable processes to ensure timely payments and accurate financial records.
- Implemented budget tracking systems, ensuring adherence to fiscal policies and guidelines established by the city.
- Collaborated with cross-functional teams to streamline account management processes, enhancing overall efficiency.
- Developed and maintained strong relationships with vendors to facilitate effective communication and resolve issues.
- Prepared 1099s at the end of the the fiscal year.
- Supported audits by organizing necessary documentation and responding to inquiries from auditors effectively.
- Balanced multiple priorities effectively, managing a diverse portfolio of client accounts simultaneously.
- Recorded accurate and efficient records in Edmunds' database for the end of the fiscal year record distribution for vendors.
- Assisteds in performing monthly reconciliation and recapitulation of general and subsidiary accounts to ensure that basic accounting data and computerized and manual reports are in balance.
- Examines files of hard copy documents to confirm that information on each document has been accepted in the computerized system.
- Assisted in maintaining a record of each of each account which lists balances and adjustment actions taken.
- Assists in preparing adjustment documents using appropriate codes, annotates documents, highlighting specific information to be picked up by data entry unit so that proper data will be added to permanent files or matched properly to an existing computer file.
- Assists in preparing year-end year-end adjustment entries to balance accounts.
- Analyzes and prepares special reports on the causes of recurring adjustment actions, determines the source of processing deficiencies and recommends corrective procedures.
- Assists in maintaining overall controls for all expenditure accounting.
- Determines that all transactions are properly processed and that total activity agrees with predetermined control totals.
- All duties from previous position
Assistant Supervisor of Accounts
City of Plainfield
05.2010 - 11.2024
- Assist in performing examinations of vouchers and their related supporting documents (invoices, certificates of shipment, contracts, certificates or notifications from grants management personnel that the work was satisfactorily performed, receiving reports and other records) to determine accuracy and adequacy of all facts and the presence of all necessary supporting documents.
- Assists in preparing vendor invoices and other fiscal items for payment after determining that such items are payable.
- Verifies amount shown on documents with original obligation document.
- Classifies erroneous conditions, takes corrective action to bring reports and listing in balance, verifies corrected copy, and recommends changes in procedures to prevent a recurrence of the problem.
- Verifies facts in the invoice and identification of any clerical errors, omissions, duplications, or other irregularities such as use of the wrong appropriation number on the invoice.
- Notes discrepancies and follows-up with vendor or receiving department to clarify and correct discrepancy.
- Reviews accounts and confers with collectors relative to the collection of delinquent accounts.
- Assists in supervising and/or compiling needed financial and other data for inclusion in budgets.
Purchasing Assistant
City of Plainfield
05.2005 - 05.2010
- Coordinated procurement activities to ensure timely delivery of goods and services.
- Managed vendor relationships, fostering collaboration and effective communication.
- Monitored inventory levels, identifying shortages and facilitating replenishment processes.
- Assisted in the preparation of purchase orders, ensuring compliance with city policies.
- Streamlined purchasing processes, improving efficiency and reducing turnaround times.
- Reviewed supplier quotes for accuracy, contributing to informed purchasing decisions.
- Maintained accurate records of purchases, pricing, and documentation for audit purposes.
- Established and managed supplier and vendor relationships.
- Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
- Maintained complete documentation and records of all purchasing activities.
- Resolved discrepancies between purchase orders and invoices promptly, maintaining a high level of accuracy in financial records.
- Streamlined purchasing processes for increased efficiency and reduced procurement time.
- Managed database of vendor details and pricing information to maintain organization.
- Assisted with reviewing all bid tabulations and requirements and then proceeded to give recommendations for the most qualified vendor to be awarded.
Education
High School Diploma -
Plainfield High School
Plainfield, NJ06-1999
Purchasing 1-3 -
Rutgers Government Services
New BrunswickMunicipal Finance -
Rutgers Government Services
New Brunswick, NJSkills
- Receivables management
- Audit processes
- Payables management
- Auditing procedures
- Customer relationships
- Client management
- Communication skills
- Cash forecasting
Timeline
Supervisor of Accounts
City of Plainfield
11.2024 - Current
Assistant Supervisor of Accounts
City of Plainfield
05.2010 - 11.2024
Purchasing Assistant
City of Plainfield
05.2005 - 05.2010
Purchasing 1-3 -
Rutgers Government Services
High School Diploma -
Plainfield High School
Municipal Finance -
Rutgers Government Services