Administrative Assistant
- Receive telephone calls and walk in complaints, document and refer to the appropriate individual.
- Type correspondence, reports, agendas, minutes, memorandums and forms as directed by the assistant Superintendent for Instruction and Director Secondary Education.
- Generate flyers for workshops, events and advertisement.
- Input and analyze data and draft reports such as:
a. Professional Development – sign in sheets (attendance) evaluations (distribute and track surveys).
b. Dual Credit- student enrollment forms, textbooks needed to be purchased, state dual credit report.
c. High Quality Instructional Materials Report- Collect data and input into the Data Collection Site. Submit completed report to NMPED.
- Assist with committee meetings.
- Assist with technology i.e. setting up laptop and connecting to the promethean board.
- Assist with district curriculum and textbook selection.
- Assist with Textbook Adoptions
a. Retrieve state adopted materials list from NMPED
b. Request samples from publishers on the state adopted list
c. Prepare evaluation sheets, assist with selection, prepare selection packages for board members and order materials for the adoption.
- Assist with the Secondary Summer School Program.
- Maintain Xerox copy machine and order supplies.
- Knowledge of computer systems, including data bases and word processing programs.
- Perform duties associated with scanning and storing Hearing records for storage.
- Maintain Confidentiality with sensitive matters.
- Attempt to deescalate parents; listening/visiting with parents about their concerns prior to parent meeting with administrators.
- Pick up and deliver materials
- Arrange special functions.
- Textbook Inventory and Textbook Deletion.
a. Customize the State Textbook Inventory Sheet to reflect the textbooks in the district.
b. Distribute inventory sheets to each school to be updated, returned and filed.
c. Monitor textbook inventory by confirming books are not of adoption or obsolete.
d. Generate work-orders for deleted books to be picked up and disposed of properly.
- Be flexible and able to prioritize tasks and maintain accurate and detailed records.
- Report to work on time and work no less than 7 hours per day.
- Work independently with very little supervision.
- Personal and professional task management through the use of technology.
- May be required to perform other duties as assigned by your supervisor(s).
- Works with administrators counselors as it relates to selecting college courses, navigating the college curriculum and addressing curriculum, scheduling or transportation concerns.