Douglas Hearn
CINCINNATI,OH
Summary
Experienced finance leader delivering accurate financial statements, strong internal controls, and reliable month-end close support. Skilled in GAAP compliance, budget management, cost analysis, and team leadership across accounting and cash management functions.
Overview
6
6
years of professional experience
Work History
Controller
White Stone Fleet Service LLC
03.2026 - Current
- Tracked daily cash flow and verified expense coding accuracy through ongoing account reconciliations supporting fleet service operations.
- Streamlined invoice processing, vendor payment execution, and billing record handling to ensure accuracy by established deadlines.
- Verified bank statements alongside credit card activity and general ledger accounts to support month-end close.
- Contributed to budget tracking by reviewing variances and reporting operating costs and maintenance expenses.
- Reviewed payroll time entries and labor allocations to enable consistent financial reporting outcomes.
- Partnered with operations staff to correct billing discrepancies and optimize accounting workflow.
- generated balance sheets, cash flow reports, and income statements.
- Managed treasury and cash management through reconciliation oversight for banking activity, credit card processing, and sales tax returns.
- Streamlined month-end closing time through reconciliation procedure optimization and enhanced departmental coordination.
Director of Accounting
Better Business Bureau
03.2024 - 11.2025
- Managed month-end close processes to enable accurate financial reporting and prompt ledger reconciliation.
- Managed day-to-day accounting operations, sustaining GAAP compliance alongside consistent internal control procedures.
- Verified accuracy and completeness across journal entries, account reconciliations, and financial statements through detailed review.
- Streamlined annual audit support by preparing schedules and handling auditor requests.
- Prepared budgeting and forecasting inputs to enable strategic financial planning activities.
- Partnered with leadership to conduct financial analysis and expense review supporting operational decisions.
- Supervised cash management activities while maintaining accurate documentation and control.
- Collaborated with external auditors to support annual audit execution, resolving concerns or discrepancies promptly.
- Mentored junior accounting staff to foster professional growth and promote departmental knowledge sharing.
- Deployed effective cost allocation methods across various departments to provide management with accurate insights into profitability for each business segment.
Associate Manager Capital Finance
PPD
01.2022 - 02.2023
- Drafted contracts following budget development ranging from $15,000 to $3,000,000.
- Completed RFP renewals and extensions within a 10-day turnover period, up to 15 contracts; calculated budgets and prepared contract documents for business development team approval, then client approval.
- Compiled budget-to-profitability findings for executive management team, confirming profits at 52% ROI.
- Partnered with business development team on customer needs for budgets and contracts; proposals renewals and modifications.
- Partnered with multiple business lines to deliver consistently strong customer interaction and service.
- Directed four analysts: established work schedules, reviewed and approved tasks, and led training and development.
Site Payments Manager II
Medpace
03.2021 - 03.2022
- Coordinated with proposals and feasibility teams to deliver investigator grant estimates for bids and proposals.
- Developed budget with clinical trial manager and sponsor investigator; prepared grant estimates and payment schedules aligned with study protocols; accounted for fair market value.
- Partnered with account management, finance, and clinical trial management teams; processed investigator grant funds for prefunded/escrow estimates.
- Managed direct approval for accounts receivable to grants by applying 3-way matching to verify payment accuracy for sites under contract with a dollar range from $100-$1000000 and leveraging Power BI to review and track KPI for timely payments.
- Directed site payments analyst activities to uphold accuracy in site payment calculations and reinforce compliance with site and sponsor contractual obligations.
- Responsible for managing more than 50 budgets/studies simultaneously, with total value exceeding $300000000.00.
- Collaborated with site payment analysts to initiate review for complex contract and/or payment needs.
- Created and documented quality control procedures enhancing customer service processing efficiency and standardizing team interactions.
- Managed 7 financial analysts to review, approve, and support training and development.
Education
Bachelor of Arts - Business Administration And Management
Kent State University
Kent, OH04-2007
Skills
- Financial statement preparation
- Financial reporting
- GAAP standard adherence
- Budget management
- Accounts payable administration
- Financial record management
- Revenue cycle management
- Team management
- Cost optimization
- Financial transaction handling
- Internal controls development
- Development of internal controls
- AP/AR invoicing
- Financial project management
- Team oversight
- Contract negotiation
- Revenue forecasting
- Market revenue enhancement
- Accounts receivable collections
- Strategic negotiation skills
- Cross-functional collaboration
- Task prioritization
Timeline
Controller
White Stone Fleet Service LLC
03.2026 - Current
Director of Accounting
Better Business Bureau
03.2024 - 11.2025
Associate Manager Capital Finance
PPD
01.2022 - 02.2023
Site Payments Manager II
Medpace
03.2021 - 03.2022
Bachelor of Arts - Business Administration And Management
Kent State University