Edelmira Garza
San Diego,CA
Summary
Office Administrator and Accounting with 15+ years of experience in accounts payable/receivable (AP/AR). Experienced in all AP processes and vendor relations management. AR accounting and invoicing processes. Ability to work in a team environment as well as independently. I have strong knowledge and background in administration, basic accounting, and finance.
Overview
14
14
years of professional experience
Work History
AR Analyst
Spooner's Woodwork Inc
06.2023 - 10.2024
- Review contracts and identify contractual terms for purposes of customer invoicing.
- Setup projects for billing in Procore, Textura, GC Pay, and Sage 100.
- Prepare excel monthly draw forms and provide required backup documentation, including job cost reports, change orders, change order logs, lien releases, etc.
- Ensure that customer billings occur on schedule and in conformity with contract requirements.
- Record client billings and cash receipts in Sage 100
- Ordering insurance and preliminary notices for new jobs.
- Reconcile project at close to identify any billable items remaining and change orders, etc.
- Audit subcontractor and supplier invoices, and schedule them for approval and payment.
- Track preliminary notices, obtain lien waivers and ensure compliance with all contractual requirements prior to making payments to subcontractors and suppliers.
- T&M and progress billing, heavy deadlines between 15th and the 20th, other deadlines throughout the month.
- Collaborating with the Project Manager to identify and make corrections as necessary.
AR Administrator
Cosco Fire Protection
12.2022 - 05.2023
- Processing of A/R billing 75 projects with different deadlines and accuracy.
- Preparation of Conditional and Unconditional for progress/final waivers.
- Deposit code all checks, and record checks on a spreadsheet. Scan and save the deposit packet and send it to corporate once a week.
- Job booking includes job and customer information, cost code, and schedule of values.
- Ordering insurance and preliminary notices for new jobs.
- Change order requests wage rates (per-project basis), obtain material pricing, and send to the customer with backup.
- Prepare, log, and send out change order requests based on field tickets provided.
- Follow up on change orders and A/R collections.
Accounting Clerk
Willdan
02.2020 - 11.2022
- Maintain accounting databases by entering data into the computer.
- Reviewed, prepared, and issued bills and invoices from over 350+ clients.
- Process 3-way match invoices to receipt and enter them into the ERP system.
- Calculate Invoice aging in Excel using pivot tables.
- Process due invoices for payments within a set timeframe.
- Follow up with project managers to ensure they are responding to the accounting department on issues including AR, AP invoices, and other related issues.
- Process invoices with correct accounting coding, and approvals, and scan them into the system.
- AP/AR management includes reporting, monitoring, and analysis.
- Request and submit certificates of insurance, W-9s, and business licenses.
- Verifies that required payment approvals and valid account numbers; advises departments on errors in codes, extensions, or payment methods.
Accounts Payable Specialist
A&D Fire Sprinklers
12.2019 - 01.2020
- Daily posting and reconciliation of Accounts Payable invoices.
- Obtain proper invoice approvals.
- Managed, batched, and coded an average of 600+ invoices.
- Process payments via check and phone.
- Review vendor invoices, bills, and expense reports for accuracy before entering.
- New customer and new vendor set up including W-9 documentation.
- Matching vendor invoices with purchase orders, packing slips, and receiving reports.
- Process weekly check runs.
- Assist customers with inquiries and questions in a professional manner. Research and resolve issues promptly.
Accounting Assistant
Bragg Crane Service
01.2011 - 10.2019
- Handled all payroll activities for 300 employee’s weekly and trained staff on usage
- Hire, trained and evaluated ensured that employees follow policies and procedures
- Post, maintain and reconcile all payments received from clients
- Resolved customer complaints and ensure quality customer service
- Assist with monthly close processes and process a high volume of payments from customers
- Efficiently performed a wide variety of financial functions, such as reconciliation of checks, tracking of invoices, collections and documentation of journal entries, as well as tracking petty cash
- Collect, compile, analyze, and present data or findings; make recommendations; prepare variety of reports on excel related to utilization, job margins by customer, divisions and by salespersons
- Accounts Payable review invoices and supporting documents, approve invoices, process invoices for payable disbursements, run a port, and research and resolve vendor problems
- Assist with preparation of safety meetings and ensure agenda and materials are distributed and track attendance.
- Enhanced accuracy and validity of contracts, Po’s, requisitions, and change orders
- Prepared and analyzed sales and gross profit reports for tracking and payments
- Support management in completing special projects, reporting and analysis request
Education
Bachelor of Science - Business Administration
ITT Technical Institute
San Diego, California12.2008
Skills
- Accounts Payable
- Accounts Receivable
- Financial Reporting
- Attention to Detail
- Self-starter, able to work independently with little supervision
- Report, Spreadsheet, and Document Preparation
- Expert in Microsoft Office Suite (Word, Excel, Outlook, Project, and PowerPoint)
- Expert in QuickBooks, Sage 100, Procore, Oracle Textura, and Costpoint
Languages
Spanish
Native or Bilingual
Timeline
AR Analyst
Spooner's Woodwork Inc
06.2023 - 10.2024
AR Administrator
Cosco Fire Protection
12.2022 - 05.2023
Accounting Clerk
Willdan
02.2020 - 11.2022
Accounts Payable Specialist
A&D Fire Sprinklers
12.2019 - 01.2020
Accounting Assistant
Bragg Crane Service
01.2011 - 10.2019
Bachelor of Science - Business Administration
ITT Technical Institute