Summary
Overview
Work History
Education
Skills
Timeline
Generic

Eileen M. Woodbury

Methuen,MA

Summary

Dynamic IP Docket Specialist with extensive experience at Quarles and Brady LLP, excelling in IP docket management and legal research. Proven ability to enhance workflow efficiency and maintain meticulous attention to detail. Adept at client relations and communication, ensuring timely patent application filings and compliance with USPTO procedures.

Overview

13
13
years of professional experience

Work History

IP Docket Specialist

Quarles and Brady LLP
03.2024 - Current
  • Review and docket all incoming foreign emails.
  • Docket clearing for patents (domestic and foreign).
  • Provide information on status of applications, processing procedures, and point of contact for attorneys and clients.
  • Update docketing system of all foreign filing.
  • Maintain the docketing system.
  • Provide Reports when requested by Legal Team.
  • Enter and docketing new patent applications.
  • Update and docketing expired patent applications.
  • Manage and monitor docket management for filing deadlines including response dates for attorneys.
  • Research Current rules and practices and oversee docketing procedures.
  • Generate daily and weekly attorney and client reports as requested.
  • Manage and enter data into docketing database systems, generating/routing docket to attorneys and their administrative support.
  • Review transferred new matters and entered due dates into docketing system.
  • Process and docket e-mail requests from attorneys, administrative support, and others.

IP Docketing Administrator

Goodwin Procter LLP
07.2020 - 03.2024
  • Review and docket all incoming Foreign, US, and PTO mail, faxes, and emails.
  • Docket clearing for patents (domestic and foreign).
  • Provide information on status of applications, processing procedures, and point of contact for attorneys and clients.
  • Update docketing system of all foreign filing instructions and daily filings to the PTO.
  • Maintain the docketing system.
  • Provide Reports when requested by Secretary and/or Attorneys.
  • Supervise and Manage workflow for the IP Prosecution Specialist.
  • Coordinate Special Projects
  • Quality Review of USPTO and PCT filings.
  • Enter and docketing new patent applications.
  • Update and docketing expired patent applications.
  • Manage and monitor docket management for filing deadlines including response dates for attorneys.
  • Research Current rules and practices and oversee docketing procedures.
  • Generate daily and weekly attorney and client reports as requested.
  • Manage and enter data into docketing database systems, generating/routing docket to attorneys and their administrative support.
  • Review transferred new matters and entered due dates into docketing system.
  • Process and docket e-mail requests from attorneys, administrative support, and others.
  • Downloading, docketing, saving, and profiling correspondence received from USPTO.

IP Paralegal

Hsuanyeh Law Group, P.C.
08.2018 - 12.2019
  • Provide complex Patent Support to Patent Attorneys in the areas of both U.S. & Foreign Prosecution.
  • Responsible for the preparation and filing of all U.S. Patent applications, Provisional, Utilities, Continuation, Continuation-in part; Divisional, Designs and U.S. National Phase Applications.
  • Preparation and handling of all related formalities, such as Declarations, Power of Attorneys, Assignments. Formal Drawings, Information Disclosure Statements, Extension of Time, Preliminary Amendments, Missing Parts/Requirements, via EFS- Web.
  • Responsible for preparing and filing International PCT, National and Design Applications and related formalities, such as Invitation to Correct Defects, 92 bis via ePCT.
  • Draft related correspondence to clients and foreign associates and other duties related to international patents.
  • Responsible for meeting deadlines and communicating with clients regarding correspondence received from the USPTO, U.S. Receiving Office, and foreign associates.
  • Create, organize, and maintain databases.

Patent Associate

Surface Oncology
03.2018 - 06.2018
  • Thorough knowledge of IP procedures and performing legal and administrative tasks.
  • Functioned as liaison between attorneys, clients, World Trade locations, and consulting law firms.
  • Timely preparation of and protection of detailed legal and technical documents, including patent applications, amendments, and various Office Actions for filing in the U.S. Patent & Trademark Office.
  • Maintained and supervised IP docket, filing status, and prosecution calendar for attorneys' case load.
  • Scheduled appointments, coordinated travel arrangements, meetings, and presentations in addition to general administrative duties.
  • Organized and prioritized attorneys' workloads and assisted other paralegals with their workloads for filing deadlines.

Office Coordinator

Boston Business Journal
01.2017 - 12.2017
  • Organize office operations and procedures, i.e., review and approve supply requisitions, organize the office layout and maintaining the office condition and arranging necessary repairs.
  • Schedule meetings and appointments.
  • Coordinate with IT department on all office equipment.
  • Manage contract and price negotiations with office vendors, service providers and office lease.
  • Assist with the onboarding process for new hires.
  • Provide support to company events.
  • Create, organize, and maintain databases.
  • Assist in-house and/or off-site activities.

IP Legal Assistant

Burns & Levinson LLP
03.2014 - 04.2016
  • Provide assistance in the transfer of a large portfolio when practice moved from Pierce Attwood LLP to Burns & Levinson LLP.
  • Provide complex Patent Support to three Patent Attorneys in the areas of both U.S. & Foreign Prosecution.
  • Responsible for the preparation and filing of all U.S. Patent applications, Provisional, Utilities, Continuation, Continuation-in part; Divisional, Designs and U.S. National Phase Applications.
  • Preparation and handling of all related formalities, such as Declarations, Power of Attorneys, Assignments. Formal Drawings, Information Disclosure Statements, Extension of Time, Preliminary Amendments, Missing Parts/Requirements, via EFS- Web.
  • Responsible for preparing and filing International PCT, National and Design Applications and related formalities, such as Invitation to Correct Defects, 92 bis via ePCT.
  • Draft related correspondence to clients and foreign associates and other duties related to international patents.
  • Responsible for meeting deadlines and communicating with clients regarding correspondence received from the USPTO, U.S. Receiving Office, and foreign associates.
  • Docket management using CPI: maintain docket for three attorneys.
  • Run conflict checks and open new matters.
  • Assist with research relating to AIA rule change.
  • Create, organize, and maintain databases.
  • Provide back-up support to the docketing department with regards to quality review.
  • Assist with and prepare for meetings with client.
  • Train Legal Administrative Assistants within department on client specific policies and procedures.
  • Processing and maintaining my billable hours.

IP Legal Assistant

Pierce Atwood LLP
11.2012 - 03.2014
  • Provide assistance in the transfer of a large portfolio when practice moved from Pierce Attwood LLP to Burns & Levinson LLP.
  • Provide complex Patent Support to three Patent Attorneys in the areas of both U.S. & Foreign Prosecution.
  • Responsible for the preparation and filing of all U.S. Patent applications, Provisional, Utilities, Continuation, Continuation-in part; Divisional, Designs and U.S. National Phase Applications.
  • Preparation and handling of all related formalities, such as Declarations, Power of Attorneys, Assignments. Formal Drawings, Information Disclosure Statements, Extension of Time, Preliminary Amendments, Missing Parts/Requirements, via EFS- Web.
  • Responsible for preparing and filing International PCT, National and Design Applications and related formalities, such as Invitation to Correct Defects, 92 bis via ePCT.
  • Draft related correspondence to clients and foreign associates and other duties related to international patents.
  • Responsible for meeting deadlines and communicating with clients regarding correspondence received from the USPTO, U.S. Receiving Office, and foreign associates.
  • Docket management using CPI: maintain docket for three attorneys.
  • Run conflict checks and open new matters.
  • Assist with research relating to AIA rule change.
  • Create, organize, and maintain databases.
  • Provide back-up support to the docketing department with regards to quality review.
  • Assist with and prepare for meetings with client.
  • Train Legal Administrative Assistants within department on client specific policies and procedures.
  • Processing and maintaining my billable hours.

Education

Associate of Arts - Admistration

Katharine Gibbs School
Boston
12-1999

Skills

  • IP docket and prosecution management
  • Legal research and analysis
  • Database administration
  • Effective communication skills
  • Presentation and writing proficiency
  • Organizational and prioritization abilities
  • Decision-making expertise
  • Knowledge of USPTO and PCT procedures
  • International patent process understanding
  • Patent application preparation and filing
  • Data entry accuracy and workflow coordination
  • Client relations and communication
  • Problem-solving capabilities
  • Time management strategies
  • Team collaboration and reporting skills
  • Attention to detail

Timeline

IP Docket Specialist

Quarles and Brady LLP
03.2024 - Current

IP Docketing Administrator

Goodwin Procter LLP
07.2020 - 03.2024

IP Paralegal

Hsuanyeh Law Group, P.C.
08.2018 - 12.2019

Patent Associate

Surface Oncology
03.2018 - 06.2018

Office Coordinator

Boston Business Journal
01.2017 - 12.2017

IP Legal Assistant

Burns & Levinson LLP
03.2014 - 04.2016

IP Legal Assistant

Pierce Atwood LLP
11.2012 - 03.2014

Associate of Arts - Admistration

Katharine Gibbs School

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