Elayne Ramirez
Midland,TX
Summary
Dynamic billing professional with a proven track record at Willow Creek Companies, excelling in accounts receivable handling and data accuracy. Adept at streamlining processes and enhancing team collaboration, I leverage Excel proficiency and a detail-oriented approach to drive efficiency and resolve discrepancies, ensuring timely invoicing and improved cash flow.
Overview
1
1
Certification
13
13
years of professional experience
Work History
Billing Coordinator
Willow Creek Companies
Midland, Texas
07.2026 - Current
- Reviewed customer accounts to detect discrepancies and correct billing issues.
- Streamlined daily workflow processes supporting invoice creation and distribution.
- Prepared documentation reports and spreadsheets containing financial information.
- Created strategies to minimize discrepancies within the billing process by standardizing billing workflows.
- Cross-referenced vendor invoices with purchase orders, ensuring accuracy and completeness.
- Created invoices and purchase orders in response to client needs as needed.
- Compiled payroll reports supporting management and audit review.
- Resolved discrepancies between payroll records and employee inquiries.
- Tracked project costs and supported month-end billing close activities.
- Oversaw onboarding process for new hires, verifying documentation accuracy and completion within established timeframes.
Accounts Receivable Clerk
Quest EPC
04.2024 - 02.2026
- Processed high-volume billing cycles, ensuring timely and accurate invoicing for clients.
- Resolved discrepancies in billing statements through meticulous review and analysis of account records.
- Led training sessions for new team members on billing software and best practices for account management.
- Collaborated with cross-functional teams to address client inquiries related to invoices and payment processing.
- Worked with multiple departments to check proper billing information.
- Proficient in Arriba, Open Invoice, GEP, and Acumatica
Administrative Assistant
3S O&M
12.2018 - 04.2024
- Managed data entry operations, maintaining high standards of accuracy and attention to detail.
- Assisted in onboarding new employees to familiarize them with company policies and procedures. Supported team members in understanding their roles and responsibilities. Provided guidance during initial training sessions to enhance employee confidence.
- Collaborated with management and various companies to enhance operational efficiency.
- Managed open ticket resolution and Fieldglass operations to enhance workflow efficiency.
- Generated accurate invoices in compliance with company standards to facilitate prompt payment and maintain cash flow.
- Conducted thorough audits and reviews to uphold financial accuracy and compliance with regulatory standards.
- Applied comprehensive knowledge of Excel and Microsoft Office to support project management and documentation efforts.
Inventory Manager
Wayne's Workwear
01.2014 - 11.2018
- Optimized inventory management processes to enhance accuracy and reduce discrepancies.
- Implemented new tracking systems to streamline order fulfillment and increase efficiency.
- Analyzed stock levels and trends to forecast demand and adjust procurement accordingly.
- Assisted in packing and organizing orders for efficient pickup. Supported team members in maintaining inventory accuracy. Contributed to timely order fulfillment processes.
Education
Basics
Midland College
Midland, Texas, TXSkills
- Accounts receivable handling
- Data entry
- Microsoft Word
- Customer service
- Prioritization and planning
- Accounts receivable posting
- Excel proficiency
- Detail-oriented
- Effective team dynamics
- Dependable and responsible
Certification
Texas Certified Notary Public
Timeline
Billing Coordinator
Willow Creek Companies
07.2026 - Current
Accounts Receivable Clerk
Quest EPC
04.2024 - 02.2026
Administrative Assistant
3S O&M
12.2018 - 04.2024
Inventory Manager
Wayne's Workwear
01.2014 - 11.2018
Basics
Midland College