MARIA (ELENA) BEATO
Summary
Personable administrative professional with a proven track record at 4C, excelling in event coordination and resource navigation. Skilled in project management and fostering collaboration, I effectively increased community event attendance and maintained meticulous client records, demonstrating strong organizational abilities and empathy in client interactions.
Overview
6
6
years of professional experience
Work History
Administrative Assistant at Neighborhood Center for Families
4C-COMMUNITY COORDINATED CARE FOR CHILDREN
07.2023 - 05.2025
- Coordinated events to support the community and significantly increase attendance up to thirty times compared to previous years.
- Coordinated resource navigation for underserved population, including individuals facing housing instability and economic hardship.
- Supported four different organizations in managing client flow and services, ensuring teamwork and integrity.
- Handled confidential client records with excellent organization and discretion, keeping database accurate and up to date.
- Precisely created meeting minutes to ensure accurate documentation and efficiency on follow-up action items.
- Tended to Spanish and Portuguese speaking clients and facilitate communication between customer and English speaking staff.
Project Manager & Lighting Lead
08.2021 - 05.2023
- Led team of six individuals to illuminate 150 shots in Maya software.
- Created and managed Google Sheets, Slides and Docs to organize, delegate and provide feedback to the team.
- Set deadlines for the team, encouraging them to meet milestones through attainable tasks.
- Identified areas of needing support through risk management, and assumed additional tasks for the advancement of the project.
Temp Administrative Assistant at Headquarters
4C-COMMUNITY COORDINATED CARE FOR CHILDREN
03.2021 - 08.2021
- Organized supervisor's calendar with meeting and events 5 years in advance.
- Established electronic and physical personnel records for new employees using Excel and ChildPlus.
- Facilitated onboarding process by extending a warm welcome to new hires, guiding them through the completion of essential paperwork.
- Organized and updated stakeholder files to align with annual audit requirements.
- Performed accurate and detail-oriented data entry for updated and renewed documentation.
Receptionist (Temp)
DEBT FREEDOM
10.2019 - 12.2019
- Answer and direct phone calls with professional communication skills.
- Manage incoming mail, including sorting, scanning, and routing to the appropriate departments.
- Perform data entry and maintain accurate records.
- Prepare and generate detailed reports for internal use.
Education
Certificate - Project Management
Google Certificates
Orlando, FL09-2025
Bachelor's - Emerging Media, Character Animation Track
University of Central Florida
Orlando, FL05.2023
Associate - Studio Art, Fine Arts
Valencia College
Orlando, FLSkills
- Project management tools
- Event coordination
- Gantt charts and Jira
- Collaboration platforms
- Asana and SharePoint
- Empathy and active listening
- Adobe Acrobat and Photoshop
- Google Workspace proficiency
- Microsoft Office suite
- Negotiation skills
- Prioritization techniques
- Risk assessment strategies
- Organizational skills
- Team collaboration
Acomplishments
- 4C ANNUAL Employee Evaluation, 2024, "Exceeded Expectations"
- 4C Annual Employee Evaluation, 2023, "Exceeded Expectations"
Google Certificates
- Foundations of Project Management
- Project Initiation: Starting a Successful Project
- Project Planning: Putting It All Together
- Project Execution: Running The Project
- Agile Project Management
Languages
Spanish
Native/ Bilingual
English
Native/ Bilingual
French
Limited
Timeline
Administrative Assistant at Neighborhood Center for Families
4C-COMMUNITY COORDINATED CARE FOR CHILDREN
07.2023 - 05.2025
Project Manager & Lighting Lead
08.2021 - 05.2023
Temp Administrative Assistant at Headquarters
4C-COMMUNITY COORDINATED CARE FOR CHILDREN
03.2021 - 08.2021
Receptionist (Temp)
DEBT FREEDOM
10.2019 - 12.2019
Certificate - Project Management
Google Certificates
Bachelor's - Emerging Media, Character Animation Track
University of Central Florida
Associate - Studio Art, Fine Arts
Valencia College
Similar Profiles
Marquita MylesMarquita Myles
Early Childhood Mental Health Consultant at 4C/ Community Coordinated Child CareEarly Childhood Mental Health Consultant at 4C/ Community Coordinated Child Care
Jules JosephJules Joseph
Neighborhood Center for Families Coordinator at Community Coordinated Care for ChildrenNeighborhood Center for Families Coordinator at Community Coordinated Care for Children
Jennifer ArianJennifer Arian
Eligibility Counselor I at Community Coordinated Care for ChildrenEligibility Counselor I at Community Coordinated Care for Children
Nicolle BisonoNicolle Bisono
United Neighborhood Center at Front desk coordinatorUnited Neighborhood Center at Front desk coordinator
APPOLONIAH SAMBA MANGURUAPPOLONIAH SAMBA MANGURU
Volunteer, Waterfront Neighborhood Center. at Woodlands ResortVolunteer, Waterfront Neighborhood Center. at Woodlands Resort