Summary
Overview
Work History
Education
Skills
Timeline
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Eliot Koehn

Los Angeles,CA

Summary

I am deeply passionate and enthusiastic about live events and the power that they hold. With a creative and innovative mindset, strong communication skills, and a commitment to excellence, I aim to make a significant impact in the events industry and drive growth for the organizations I collaborate with.

Overview

2
2
years of professional experience

Work History

Assistant to the Head of VIP Experiences

237 Global
12.2023 - Current
  • Schedule and manage calendars for Head of VIP Experiences & Head of VIP Operations.
  • Track and log expenses / insurance claims for CEO using Concur, Excel, & Aetna Software.
  • Confirm accurate ticketing links / collect daily ticket counts for 100+ concerts and tours on sale using Excel, Monday.com, TM1 (Ticketmaster), & Shopify software.
  • Work onsite weekly at concerts, collaborating with artist managers, tour managers, & venue staff to help facilitate VIP programs.
  • Direct and manage employee staffing for 50+ tours using Monday.com and Nextep software.
  • Direct intern program, responsible for all recruitment, hiring, and training.
  • Proofread documents, literature, and other information being distributed to external stakeholders such as clients, box offices, touring personnel, management, and agents.
  • Manage office operations, including department events and activities, new hire setup, service provider relationships, general errands, and monitoring stock levels.

Assistant to the CEO

237 Global
05.2024 - 10.2024
  • Scheduled and managed calendar for CEO.
  • Tracked and logged expenses using SAP Concur & Excel software.
  • Managed and oversaw all insurance claims through Aetna.
  • Acted as liaison between CEO and artist teams to facilitate day of show passes.
  • Managed all tickets for concerts and sporting events using Ticketmaster & Stubhub.
  • Took photos and videos of on-site VIP activations for social media and website content.
  • Ran general errands and performed any task asked of me by CEO.

Touring & Events Intern

Republic Records
05.2023 - 08.2023
  • Assisted in planning and coordination of 20+ events, including concerts, showcases, album release parties, and promotional events.
  • Assisted in creating event budgets and tracking expenses using Excel & ExpnSys software.
  • Coordinated logistics such as travel arrangements, accommodations, and transportation for artists and staff using Excel & Electronic Travel Authorization software.
  • Provided general administrative support to touring and events department, including organizing files, managing calendars, and handling correspondence.
  • Supported development and execution of marketing strategies and campaigns for events and tours.
  • Assisted A&R department in listening sessions, providing feedback.

Education

Bachelor of Arts - Marketing

Michigan State University
East Lansing, MI
05.2023

Skills

  • Attention to Detail
  • Communication
  • Creativity
  • Innovation
  • Microsoft Office
  • Multitasking
  • Organization
  • Promoting
  • Researching
  • Scheduling / Budgeting
  • Time Management
  • Writing

Timeline

Assistant to the CEO

237 Global
05.2024 - 10.2024

Assistant to the Head of VIP Experiences

237 Global
12.2023 - Current

Touring & Events Intern

Republic Records
05.2023 - 08.2023

Bachelor of Arts - Marketing

Michigan State University

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Eliot Koehn