Elizabeth McGinn

Provide top-notch administrative support to Chief Financial Officer, including calendar management.
Project manager for monthly financial reports, including downloading data from system program and electronic distribution.
Create purchase orders for equipment and supplies. Receive and reconcile invoices for timely payment.
Gatekeeper to ShareFile site. Create and manage account access for potential investors.
Organize and maintain electronic database and files for company’s legal documents.
CTM travel administrator. Create online profiles for company employees.
Book travel arrangements online for CFO with partnered travel agent.
Prepare monthly expense reports with supporting documents.
Maintain office calendars for conference/meeting rooms. Arrange for IT requirements.

Provided high-level administrative assistance to the President/CEO including telephone support and documentation. Secondary support to sales staff.
Prepared weekly and monthly PowerPoint charts and graphs for business meetings and presentations.
Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
Updated weekly sales spreadsheets and monthly department cash flow.
Processed monthly expense reports that included supporting documents and follow-up with accounting department to warrant timely payment.
Maintained online calendar and organized details for company presentations, management meetings and travel itinerary.
Distributed departmental documents each month to management personnel.
Researched vendor part numbers to ensure government compliance. Amended appropriate accounts in company database.

Implementation of new expense reporting system. Arranged and conducted training sessions for launch of project.
Documentation of company policy and procedures for Sarbanes Oxley compliance, including completion of desktop manual of directives.
Preparation of planned and ad hoc requests for various reports on budget, cost center, and marketing expenses.
Completed multiple state sales and use tax returns with highest punctuality. Returns were filed and paid in a timely fashion each month.
Organized numerous documents and electronic files for direct manager and department.
Assisted with organizing month-end close processes and procedures to support a reduction in number of days in cycle from 7 to 5 days.
Fulfilled monthly cost center analysis and general ledger account analysis.
Monitored daily cash activity and reconciled to corporate loan account.
Participated in annual off-site physical inventory including reconciliation to SAP system.

Provided high-level administrative support to the Senior Vice President of Group Marketing and twelve direct reports. Secondary support to the Senior Vice President of Sales.
Processed monthly expense reports reflecting supporting documents for direct supervisor.
Monitored weekly expense reports for marketing team to maintain procedure and budget guidelines.
Maintained calendar and organized details for travel arrangements, corporate agendas and itineraries.
Acted as liaison between all impacted departments to ensure proper communications.
Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
Directed business relations and distribution of company literature to stimulate client interest and sales leads.
Facilitated the accurate and timely writing, editing, and preparation of final copy from draft to distribution.
Performed on-site administrative functions at trade shows and annual meetings.