Elizabeth Rene Geibel
Colbert,WA
Summary
With over 20 years of experience in roles such as word processor, executive assistant, and personal assistant, I have developed a highly skilled professional background. Expertise in document formatting, editing, and proofreading with a track record of meeting high standards and crucial deadlines. Collaborative team player focused on productivity and adapting to evolving requirements. Demonstrated reliability in delivering impactful results in every project.
Strong background in executive support, adept at managing multiple schedules, making complex travel arrangements, planning large events and parties within budgets and time frames, and handling confidential information with integrity.
Key strengths include communication, organization, and problem-solving. Dependable and resourceful in consistently delivering high-quality outcomes and work product, while remaining flexible to changing needs and priorities.
Overview
34
34
years of professional experience
Work History
Word Processor
Anastasi, Moore & Martin, LLP
Spokane, Washington
10.2021 - Current
- Edit, format, and proof all audited financial statements and related documents, while ensuring compliance with legal requirements.
- Ensures error-free documents by conducting thorough proofreading and formatting.
- Enhanced document readability by utilizing professional writing, consistent formatting, and design.
- Ensures protection of sensitive data through careful management of confidential materials.
- Facilitated seamless file conversions between different formats while maintaining original content integrity.
- Accurately typed 70 words per minute with no errors.
- Created and modified corporate documents and forms for the audit, tax, and accounting departments.
- Proofread and typed various legal documents for attorneys and law firms.
Office Specialist 3
Marion County Public Works
Salem, Oregon
06.2020 - 06.2021
- Prepared and edited documents to produce precise, accurate, and professional communication, while keeping county materials free of grammar errors.
- Provided outstanding support services during County Emergency Management situations focused on quick response, organization, and attention to detail.
- Contributed to successful project completion by collaborating with colleagues on various administrative tasks as needed.
- Created visually engaging presentations for the Commissioners and department heads to use at conferences, meetings, and other speaking engagements.
- Increased public engagement with department initiatives through strategic social media campaigns and community outreach efforts.
- Assisted in the development of grant proposals by gathering necessary information, proofreading drafts, and ensuring submission deadlines were met.
- Answered the County’s emergency public works multi-line phone system, dispatching crews to emergency situations, signage, drainage, and debris issues. Prepared incident reports with detailed notes for each dispatched call.
- Organized and coordinated monthly and quarterly meetings for advisory committees, commissions, and county commissioner meetings in relation to public works.
- Provided professional administrative support during meetings, including agenda preparation, taking meeting minutes, and maintaining meeting documents in county website.
Executive/Personal Assistant to CEO
MRX Xtractors, LLC
Canby, Oregon
04.2017 - 03.2020
- Prepared meeting agendas and materials to ensure productive discussions during board meetings or executive sessions.
- Provided exceptional customer service when interacting with clients or vendors on behalf of the executive team.
- Oversaw office management tasks, including supply inventory, facilities maintenance, construction projects, and vendor relations.
- Assisted executives in developing compelling marketing materials that effectively communicated key informative points.
- Monitored analytics dashboards to provide insights into performance metrics that informed future decision making.
- Managed scheduling of both personal and professional calendars.
- Organized and managed household maintenance, food and supply inventory, and personal appointments. Provided care and assistance for family members with doctor appointments, hospitalizations, pharmacy, transportation, and pet-sitting.
- Exercised utmost caution and discretion in handling highly private information.
- Handled logistics, catering, agendas, and travel arrangements for professional and personal meetings, conferences, and event planning for the president and CEO.
Executive Administrative Assistant III
Regions Bank, Corporate Headquarters
Birmingham, Alabama
01.2011 - 03.2017
- Managed executive's calendar. Scheduled weekly and monthly staff meetings. Prepared and distributed meeting agendas and supporting materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
- Managed intricate travel plans, including airfare, lodging, ground transportation, and event logistics.
- Coordinated complex annual meetings involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations. Planned successful corporate functions that bolstered brand image and networking opportunities.
- Managed confidential and sensitive data with discretion.
- Processed travel expenses and reimbursements for the senior management group.
- Worked with senior management to initiate new projects and assist in various processes.
Problem Asset Management - Collections Specialist
Regions Bank, Corporate Satellite Call Center
Birmingham, Alabama
03.2010 - 01.2011
- Delivered exceptional customer service on inbound and outbound collection calls and maintained calm and professional demeanor.
- Improved customer payment compliance through negotiating mutually agreeable repayment plans.
- Ensured ethical business practices by adhering to state and federal regulations in all collection activities.
- Boosted overall collection efforts through building strong relationships with clients that fostered trust and open communication lines.
- Researched accounts and completed due diligence to resolve collection problems.
- Used skip tracing and other techniques to locate debtors.
Executive/Personal Assistant to Owner, Accounting
Parker Building Maintenance
Hoover, Alabama
10.2005 - 03.2010
- Prepared meeting agendas and materials to ensure productive discussions during board meetings or executive sessions.
- Prepared and submitted bids for government contracts; ensured compliance with supporting documentation, policies, and processed contract revisions, renewals, and terminations.
- Provided exceptional customer service when interacting with clients or vendors.
- Organized high-level events, ensuring seamless execution and positive outcomes.
- Oversaw office management tasks, including supply inventory, facilities maintenance, and vendor relations.
- Oversaw personal and professional calendars, scheduled appointments, and managed home and auto maintenance schedules.
- Maintained appropriate filing of personal and professional documentation.
Executive/Personal Assistant to Owner, Office Manager
Rushing Commercial Real Estate
Salem, Oregon
04.1994 - 09.2005
- Scheduled meetings and prepared meeting agendas and materials to ensure productive discussions during board meetings or executive sessions.
- Provided exceptional customer service when interacting with clients or vendors on behalf of the executive team.
- Supported financial management processes by assisting with budget planning and expense tracking for construction projects.
- Maintained good relationships and communication with preferred developers.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Kept track of household, auto, and pet schedules and appointments.
- Maintained appropriate filing of personal and professional documentation.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors and president.
- Screened personal and business calls and directed to appropriate party.
- Served as on-call emergency contact person for professional and personal entities, neighbors, family members, medical and legal representatives, and the childrens’ school.
Administrative Assistant, Accounting
Garten Industries
Salem, Oregon
01.1991 - 04.1994
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Facilitated onboarding process by preparing training materials and scheduling orientations.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed.
- Maintained payroll information by calculating, collecting, and entering data.
- Updated employee files with new details such as changes in address or salary levels.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Processed new hire paperwork and documents.
- Verified timekeeping records and handled any discrepancies with employees.
Education
Diploma -
EVERGREEN HIGH SCHOOL
Seattle, WashingtonMusical Performance Diploma -
WESTERN BAPTIST COLLEGE
Salem, OregonReal Estate Broker's License -
NORM WEBB REAL ESTATE SCHOOL
Salem, OregonSkills
- Editing and formatting
- Proofreading
- Professional writing
- Government administration
- Advisory committees
- Public meeting laws
- Corporate event and meeting planning
- Multi-calendar management
- Travel planning
- Expense reports; Reimbursement programs
- Call center
- Demographic research
- Marketing efforts, flyers, property descriptions
- Mail merges
- Excellent communication skills
- Excellent multi-tasking skills
Licenses Certifications Memberships
- State of Oregon Notary, 1995-2008
- State of Oregon Real Estate Broker's License, 1997-2006
- National Executive Assistant's Association, 2002-2022
- Advanced Grammar and Writing Certificates, 2009, 2014, 2019, 2021
Professional Websites - Linked In
linkedin.com/in/elizabeth-geibel-a1979a80
Experience And Skills
- C-level executive assistant
- Personal assistant
- Word processor
- Edit, format, foot, tie, and proof financial statements
- Content review/quality assurance of financial statements
- Professional writing, grammar, and word-usage
- Accounting audits, reviews, and compilations
- Government administration & advisory committees
- Public meeting laws
- Corporate meeting and large event planning
- Personal event/party planning
- Agendas and meeting minutes
- Multi-calendar management
- Travel planning and accommodation coordination
- Expense reports and reimbursement programs
- Payroll, benefits, benefit orientation and time tracking
- Inbound/outbound customer collections; call center
- Demographic research
- Electronic filing systems
- Newsletters, flyers, marketing efforts, mail merge
- Excellent communication skills; written and verbal
- Excellent multi-tasking and organizational skills
- Advanced time management skills; efficiency
- Website editing and updating
- Customer database management and software
- Proficient/Expert level in Word, Excel, PowerPoint, Outlook, Visio, Adobe, and Publisher
- Typing - 78 WPM; 10-key by touch
Timeline
Word Processor
Anastasi, Moore & Martin, LLP
10.2021 - Current
Office Specialist 3
Marion County Public Works
06.2020 - 06.2021
Executive/Personal Assistant to CEO
MRX Xtractors, LLC
04.2017 - 03.2020
Executive Administrative Assistant III
Regions Bank, Corporate Headquarters
01.2011 - 03.2017
Problem Asset Management - Collections Specialist
Regions Bank, Corporate Satellite Call Center
03.2010 - 01.2011
Executive/Personal Assistant to Owner, Accounting
Parker Building Maintenance
10.2005 - 03.2010
Executive/Personal Assistant to Owner, Office Manager
Rushing Commercial Real Estate
04.1994 - 09.2005
Administrative Assistant, Accounting
Garten Industries
01.1991 - 04.1994
Diploma -
EVERGREEN HIGH SCHOOL
Musical Performance Diploma -
WESTERN BAPTIST COLLEGE
Real Estate Broker's License -
NORM WEBB REAL ESTATE SCHOOL