Elizabeth Stiles

Preparing material estimates and cost estimates for the product or service Creating labor estimates for any project Developing and maintaining relationships with company vendors and contractors Managing bids from vendors and contractors

Using bid data to prepare detailed a cost analysis

Presenting prepared estimates to management and other stakeholders Compiling and recording actual costs Review construction documents and assess scopes of work Submit requests to architects and or owners to obtain clarifications and answers to questions, contradictions, conflicts, inadequacies or any other issues represented by the plans, specifications and other documentation

The Project Coordinator works in conjunction with pre-construction/estimating, Project Manager(s)and Superintendent(s) to help facilitate the details of construction projects from start to finish. Coordinates with the architect, designer, client(s), suppliers and trade partners to ensure fluid communication between all involved parties. Must be able to meet critical deadlines and have the ability to work as part of a greater team. Position requires organization,flexibility, extraordinary customer focus and strong communication skills. These are critical in performing duties which include but are not limited to:

Project Coordinator Duties & Responsibilities Set-up and maintain construction documents. Schedule and manage pre-construction timeline Solicit trade partners, negotiate and obtain bid estimates and time projections for preparing vendor proposal comparisons and estimate summary sheets. Write scopes of work to contract trade partners. Gather and present all subcontractor submittals as required to the appropriate party. Track and communicate change orders as requested. Issue purchase orders to secure materials and rental equipment specific to the job. Resolve all pricing options. Assemble close-out documents for project completion and other tasks as assigned. Release and monitor subcontracts and purchase orders Process subcontractor deposits Order site services and track maintenance, schedule and billing Assist the project manager and accounts receivable with monthly billing Maintain subcontractor certificate of insurance.

Open office, prepare paperwork for the days transactions, ensure printers have paperwork and ready for tax associates.

Answer phones and schedule appointments with selected tax associate. per office policy

Make confirmation calls for next day

scan completed tax returns for electronic system and file hard copies. Process client payments and process end of day transactions, receipts and coupons to balance. Lock up any cash in safe with bank deposits.

close and lock up office.

Prepare proposals, purchasing, coordinating other contractor services for installation projects. Prepare invoices for completed work. Dispatching technicians. Maintained schedules for current maintenance contracts.

Process incoming purchase order invoices by 3 way matching and process non-purchase order invoices with approval prior to payment. Match invoices to checks for signature for approved check run. Respond to vendor inquiries. Reconcile vendor statements. Maintain invoice-payment files. Assist in other tasks as required.

Responsibilities
Assemble and maintain project files. Maintain ongoing project list. Invoice projects upon completion according to contract amount and guidelines. AIA Billings, lien releases and certificates of completion. Job costing of labor and material against project. Calculate piece work and time sheet hours for payroll. Process and post credit card transactions and checks Ensure all transactions are completed for month-end. - Standard office administration – outlook, excel, fax, copying, etc

-Vendor account manager.
-Negotiate product price, quality and availability to provide the best quality products at the best price.
-Place orders with vendors for equipment and repair parts.
-Manage warehouse stock and truck stock levels within given budget.
-Process warranty claims for credit.
-Order tracking for scheduled service dates and expediting orders when necessary.
-Create inventory nomenclature and set up inventory key codes as well as min-max stock levels for inventory of $220,000.00.
-Create cycle counts for physical inventories.
-Receive packing slips into accounting software for job costing and accounts payable ledger.

• Took initiative in the tracking of parts eligible for credit return as to not leave money on the table and kept the company from losing a significant amount of revenue.

• Created efficient process to handle warranty returns that was so efficeint, the manufacturer implemented this process with other vendors.

• Managed consignment program and negotiated part exchange program to save on unbillable return trips to customers.

-Match invoices to packing slips,
-Invoice entry into software and verify GL code,
-Reconcile statements,
-Maintain vendor files,
-Create invoices from service tickets
-Resolved customer questions and concerns.

-Provide professional and friendly service to 30+ contractor accounts.
-Fill customer order requests via; email, fax, phone and walk-in.
-Generate proposals for construction projects based on engineer specifications.
-Perform take-off of HVAC equipment drawing per plan and spec.
-Create submittals, operation and installation documents.
-Keep contractors up to date with lead time of equipment release.
-Release factory orders using factory software programs.
-Generate invoicing for materials and equipment provided to the contractor.
-Monitor orders to ensure shipping and delivery schedules are met and send updates to contractors of equipment and coordination of jobsite deliveries.

-Order equipment, cranes and materials for stock and jobsite installation.
-Reorganized 15,000 sq.ft. warehouse to improve productivity and created new procedures for efficient operation.
-Procurement of equipment, materials, cranes and rental equipment along with on time delivery.
- Create purchase orders with attention to job codes and receiving into software.

-Set up and maintain job files with up to date information and documents for industrial and commercial facilities.
-Prepare and process time sensitive documents such as; contracts, change orders, RFI, submittals, lien release, close out and insurance certificates.
-General administrative and accounting duties.
-Billing, generate customer invoices for services provided.

-Create shop drawings of HVAC systems from blueprints for projects to include, grocery chains, correctional and education facilities.
-Job costing and project department coding both labor and materials.
-Input data into plasma operating system for HVAC system fabrication in a 52,000sq.ft shop.