Summary
Overview
Work History
Education
Skills
Timeline
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Elizabeth Weaver

Lake Forest,CA

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

12
12
years of professional experience

Work History

C-Level Sr. Executive Assistant

CenExel Clinical Research
04.2021 - 03.2023
  • Provided comprehensive administrative and executive support for Chief Science Officer, Vice President - Scientific Affairs and Business Development units.
  • Maintained multiple complex calendars for c-level executives and various business units, optimizing productivity and time utilization.
  • Fostered cross-functional collaboration by coordinating with stakeholders both internally and externally.
  • Prioritized and managed confidential information for executive decision-making in Scientific and Business Development departments.
  • Assisted in Business Development strategy, planning, and execution.
  • Domestic and international travel logistics for executive team members, including accommodations, meeting spaces, and transportation.
  • Prepared data-driven presentation content, leveraging research and journal publications.
  • Conducted thorough research and analysis to support informed decision-making across multiple business units.
  • Ensured consistency and accuracy for document management using Dropbox and Teams file systems.
  • Coordinated and organized virtual conference calls and meetings using Zoom and Teams for both internal and external stakeholders.

Executive Assistant to Chief of Staff /VP of Sales and Business Development

QSC, LLC
12.2015 - 06.2020
  • Administrative support for day-to-day business activities for Chief of Staff, 3 Executive Vice Presidents.
  • Ensured rapid email triage and management for executive team, optimizing response times and enhancing productivity.
  • Travel management for domestic and international executives, including flights, accommodations, ground transportation, and passport management.
  • Administrative support to domestic and international sales teams, including preparation of quote packages and Salesforce tracking.
  • Procurement and budgeting for Live Sound, Marketing, and Systems departments.
  • Managed purchase orders and expense reports for executives and sales team members.
  • Executed high-impact meetings, product launches, and team building events for staff and outside stakeholders.
  • Conducted thorough research and analysis across multiple industries, synthesizing results for executive insights and project management.
  • Negotiated agreements and coordinated logistics for annual events, maintaining budget control and auditing supplier expenses.
  • Facilitated planning committee for annual National Association of Music Merchants (NAMM) conference, overseeing event setup and stakeholder meeting for 250 attendees.
  • Built relationships with customers and community to establish long-term business growth

Executive Assistant to Managing Partner/Owner

McDermott & Bull
01.2013 - 12.2015
  • Administrative support for Managing Partner/Owner both professionally and personally for all day to day operations.
  • Expense reporting.
  • Travel including flights, accommodations and ground transportation.
  • Complex calendar management for executives.
  • Business development support, research, and document preparation..
  • Managed Accounts Payable, Accounts Receivable, and Collections, ensuring accurate financial tracking and reporting.
  • Administrative support to Principal Consultants and Recruiters including calendaring, correspondence, and creation of sales collateral.
  • Analyzed consultant sales metrics, new and closed business, call logs, and conducted client satisfaction follow-up.
  • Promoted positive corporate culture by organizing monthly lunches, weekly PowerPoint presentations, and coordinating team-building events
  • HR responsibilities including updated HR packets, onboarding new employees, executing employee exit processes, and coordinating new healthcare plans for company.
  • Prepared bank deposits and handled business sales, returns and transaction reports.

Administrative Assistant to Chief Legal Counsel/Vice President

ALEKS Corporation
08.2011 - 12.2013
  • Administrative support for Chief Operation Officer Chief Legal Counsel, Controller, and Assistant Controller.
  • Managed and cataloged sensitive corporate contracts and files, ensuring secure and efficient organization.
  • Created abstracts from complex contracts to support company financial planning and decision-making
  • Developed detailed management reports and spreadsheets for accounting department.
  • Developed Emergency Response Team (ERT) manual, organized ERT meetings.
  • Assisted with updating employee handbooks, benefit packages, and streamlined onboarding processes.
  • Collaborated with Marketing and Sales departments to facilitate international/domestic travel arrangements, prepare expense reports, and compose correspondence.

Education

Bachelor of Science - Business Administration and Management

University of Redlands
Redlands, CA

Skills

  • Office 365 Microsoft Word, Excel, PowerPoint, Outlook, Teams, Sharepoint, Visio Oracle
  • Salesforce WordPress Quoting Tool Dropbox
  • Ultipro Concur
  • Executive-level presentations
  • Executive travel
  • Executive support
  • Executive calendars
  • Executive presentations

Timeline

C-Level Sr. Executive Assistant

CenExel Clinical Research
04.2021 - 03.2023

Executive Assistant to Chief of Staff /VP of Sales and Business Development

QSC, LLC
12.2015 - 06.2020

Executive Assistant to Managing Partner/Owner

McDermott & Bull
01.2013 - 12.2015

Administrative Assistant to Chief Legal Counsel/Vice President

ALEKS Corporation
08.2011 - 12.2013

Bachelor of Science - Business Administration and Management

University of Redlands

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Elizabeth Weaver