Ellen Coppola
Roslindale,MA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
2026
2026
years of professional experience
Work History
Assistant Payroll Director
Boston Fire Department
02.2025 - Current
- Audit Department Time Summary to ensure accuracy of payroll for weekend processing
- Process Back Pay and Overpayments for job changes.
- Process entry of Vendor Overtime into the PeopleSoft HCM system.
- Audit scheduled time in Kronos
- Enter weekly timesheets for 100+ civilian employees
Assistant Payroll Supervisor
Boston Police Department
09.2006 - 02.2025
- Supervise six employees in Payroll Unit.
- Audit Pay-Run files to ensure accuracy of payroll for week end processing.
- Submit adjustments to correct errors in pay to Central Payroll at City Hall.
- Process Back Pay and Overpayments for job changes.
- Process buyout of sick, vacation and personal time upon retirement or termination of employees.
- Run earnings reports for employees and employee income verifications.
- Run reports as requested for other departments within BPD.
- Special Projects as assigned
Operations Project Coordinator
Brigham and Women’s Hospital
2004 - 09.2006
- Provides vacation, sick or leave of absence coverage for Operations Supervisors.
- Audit Monday morning payroll files for 5 divisions to ensure accuracy.
- Copy One-Staff Monday morning payroll file to interface to be picked up by KRONOS and People Soft teams for Thursday check distribution.
- Approve time and correct Monday errors in KRONOS.
- Submit payroll corrections to payroll department to correct errors in pay daily.
- Develop One-Staff reports based on needs of Nurse Managers or Directors.
- Conduct monthly update of staffing and payroll system to current scheduling period.
- Ensure accuracy of One-Staff data for reporting purposes.
- Develop and Run queries in People Soft systems.
- Assist with yearly budgeting process.
- Audit RN and LPN licensure to ensure all licenses are current. Sends emails as appropriate to RN/LPN, Nurse Manager and Operations Supervisor if license is close to expiration.
- Update licenses in People Soft as needed.
- Maintain email distribution lists for Patient Care Services.
- Maintain T3 education Tracking system.
- Submit requests for changes to the T3 site to MEDCOM
- Add new departments to T3 site and People Soft download for site.
- Assist in development of functionality to enhance usability of T3 site.
- Special Projects as assigned.
Operations Supervisor
Brigham and Women Hospital
12.2000 - 2004
- Completed daily payroll entry into One-Staff system.
- Completed Monday morning report on data to ensure accuracy for payroll run by Operations Project Coordinator.
- Submitted payroll corrections to Operations Project Coordinator for processing.
- Maintained employee personnel record.
- Assisted in yearly budgeting processes
- Supervised unit based clerical staff. Ensures appropriate clerical coverage
- Submitted paperwork for changes of status, FMLA applications, terminations and requests for new positions.
- Maintained par levels for all office supplies.
- Submitted purchase orders for all office and outside supplies as well as capital equipment.
- Maintained unit based email lists.
- Special projects as assigned.
Education
Bachelor of Arts - Management and Economics
Emmanuel College
01.2000
Skills
- PeopleSoft HRMS
- PeopleSoft Financials
- Kronos
- Scheduling and Staffing Software
- Microsoft Word, Excel, Access, PowerPoint
Timeline
Assistant Payroll Director
Boston Fire Department
02.2025 - Current
Assistant Payroll Supervisor
Boston Police Department
09.2006 - 02.2025
Operations Supervisor
Brigham and Women Hospital
12.2000 - 2004
Operations Project Coordinator
Brigham and Women’s Hospital
2004 - 09.2006
Bachelor of Arts - Management and Economics
Emmanuel College
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