Emily Kennedy
Geneva,NY
Summary
Executive Assistant and Project Coordinator with 20 years of experience in supporting senior leadership and managing complex administrative and operational functions. Expertise in executive support, budget analysis, project coordination, and process improvement. Proven track record of optimizing workflows and enhancing collaboration, resulting in improved efficiency and decision-making. Strong organizational skills with a focus on professionalism and sound judgment in task management.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Canandaigua National Bank
Victor, NY
07.2023 - Current
- Partner with IT leadership to strengthen collaboration across Directors, Managers, PMO staff, and peer EAs.
- Proactively manage executive calendars and meeting requests, ensuring efficient use of time and resources.
- Drive accountability by preparing agendas, capturing notes, distributing follow-ups, and tracking action items.
- Support technology expense analysis, benchmarking, and departmental financial reviews to optimize costs.
- Assist with annual budget preparation, quarterly forecasts, and monthly invoice tracking.
- Create executive-level reports, presentations, and communications.
- Collaborate with leadership to analyze workflows and recommend efficiency improvements.
Administrative Manager
Siena Development Group, Inc.
Geneva, NY
12.2020 - 07.2023
- Provide administrative and operational support to the R&D department, including record keeping and logistics.
- Manage incoming and outgoing shipments; coordinate with Operations to improve workflows.
- Support project tracking through Smartsheet, Excel, Teams, and calendar management.
- Facilitate client and team meetings, ensuring alignment and timely project delivery.
- Participate in brainstorming sessions to support client and internal initiatives.
Office Manager
Goodman Janitorial Supply, Inc.
Rochester, NY
02.2020 - 11.2020
- Oversaw office operations including inventory, ordering, vendor invoicing, and payment processing.
- Streamlined workflows and improved organizational efficiency to support daily operations.
- Resolved issues promptly to maintain customer satisfaction and business profitability.
Administrative Assistant
Finger Lakes Premier Properties
Penn Yan, NY
08.2019 - 01.2020
- Provided administrative support for the Owner Services team including scheduling, data entry, and correspondence.
- Maintained accurate property data for company website listings.
Administrative Assistant
The Arc of Chemung / NY START
Canandaigua, NY
02.2016 - 08.2019
- Supported agency leadership through scheduling, reports, transcription, and documentation.
- Supervised one staff member and maintained organizational records/databases.
- Planned internal and external meetings, managed calendars, and produced meeting minutes.
Project Manager
Kastle Systems LLC
Falls Church, VA
11.2010 - 05.2014
- Managed installation projects for security and access control systems across varied client sites.
- Oversaw scheduling, technical support, contract adjustments, and billing.
- Coordinated with clients and teams in high-demand, fast-paced environments.
Education
Political Science - History Minor
John Cabot University
Rome, Italy01.2006
Studies in International Business -
University of Maryland University College
Schwäbisch Gmünd, Germany01.2002
German Language Studies -
Akademie für Internationale Bildung
Bonn, Germany01.2000
Skills
- Executive and administrative support
- Calendar and meeting management
- Project coordination and workflow optimization
- Budgeting and forecasting
- Expense tracking and reporting
- Presentation development
- Microsoft Office 365 proficiency
- Team collaboration tools
- Smartsheet expertise
- Excel analytics
- Event planning and execution
- Stakeholder communication strategies
- Office management practices
- Operations oversight
References
References available upon request.
Timeline
Executive Assistant
Canandaigua National Bank
07.2023 - Current
Administrative Manager
Siena Development Group, Inc.
12.2020 - 07.2023
Office Manager
Goodman Janitorial Supply, Inc.
02.2020 - 11.2020
Administrative Assistant
Finger Lakes Premier Properties
08.2019 - 01.2020
Administrative Assistant
The Arc of Chemung / NY START
02.2016 - 08.2019
Project Manager
Kastle Systems LLC
11.2010 - 05.2014
Political Science - History Minor
John Cabot University
Studies in International Business -
University of Maryland University College
German Language Studies -
Akademie für Internationale Bildung
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