Summary
Overview
Work History
Education
Timeline
Generic
Emma Sanchez

Emma Sanchez

Roseville,CA

Summary

Creative, detail-oriented experienced event management professional with an emphasis on administrative, event planning, production and execution.

Overview

24
24
years of professional experience

Work History

L4 Administrative Business Partner

Google Geo
08.2020 - 05.2024

Support four executives and team in the Geo Auto with the following strategic administration management tasks;

Travel management:

  • Schedule and coordinate domestic/international flights and accommodations for all four executives.
  • Organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural consideration)
  • Travel with executives and teams and remain on-call to respond to executives' urgent requests during travel.
  • Develop travel agendas and complete post-travel documentations.

Expense reporting: Execute expense and budget management activities for all four executives. This includes;

  • Completing expense reports
  • Reviewing and processing invoices
  • Expense reports, and purchase orders on behalf of executives and/or site
  • Reviewing/approving expense reports for executives direct reports

Calendar Management:

  • Proactively schedule, maintain, and update calendar events for my executives, team, and/or site with consideration for time zone differences. {e.g., 1:1 series with direct & indirect reports, business impact meeting with stakeholder, OEMs and XFN teams)
  • Building in adequate preparation time for events; resolving scheduling conflicts
  • Responding to requests for scheduling meetings; optimizing calendar for short and long term planning; making recommendations to support leadership time allocation with respect to calendar and travel.

Space Planning: Assess and advocate for office space needs, manage requests for space accommodation, liaise with internal partners (e.g., real estate workplace service-REWS) to construct and plan allocation facility office moves and office furniture needs and layouts.

Program Management:

  • Plan, organize and manage logistics for medium-large scale projects/events (e.g., Geo’s Summer picnic, EOY celebrations, Auto team all hands and summits) Collaboration with internal partners and external vendors. Ensure compliance with internal and external policies/procedures.
  • Lead/Mentor for Geo ABP Onboarding running program: Provide training and knowledge of event planning and fun budget to all new hires and transfers.
  • Lead Fun Committee Team to actively think and plan events to enrich Geo’s culture and boost team morale throughout the season

L2 Administrative Business Partner

Adecco/Google
07.2019 - 08.2020

Support three executives and team in the Geo Automotive & Transportation

  • Perform administrative tasks such as; heavily managing calendars, book travel & accommodations and manage expenses
  • Schedule team meetings
  • Coordinate and manage shuffle move
  • Plan and manage fun activities, team outings and monthly treats
  • Lead Fun Committee Team to actively think and plan events to enrich Geo’s culture and boost team morale throughout the season

Event Manager

Planned Parenthood Mar Monte
11.2018 - 02.2019
  • Plan and Managed Development Fundraising events (e.g., Roe vs Wade Event, Monterey, CA, Peninsula Breakfast, Redwood City, CA, Capital Dinner, Sacramento, CA,Donor House Events)
  • Managed budgets and negotiated contracts with vendors and keynote speaker, ensuring cost-effective event execution.
  • Nurtured and built relationships with vendors, and venues to obtain best pricing and services for events.
  • Streamlined event planning processes by implementing efficient project management strategies.
  • Managed all daily and weekly reports/function sheets, event ticket payments and RSVP for each event.

SR. Events Manager

The Tech Museum Of Innovation
04.2000 - 11.2018

Planned and execute medium to large scale events from start to finish.

  • Prospecting new event leads
  • Liaising and negotiating vendors and venues
  • Execution of events from start to finish
  • Effectively met and exceeded over $1M in sales goals
  • Effectively completed sales, bookings and planning of approximately 200+ corporate and social events yearly
  • Brainstorming and implementing event plans and concepts for internal events and programs annually (e.g., Development Cultivation Events, The Tech Volunteer, Member’s and Staff Events, The Tech Awards Gala/The Tech for Global Goods, The Tech Challenge, New Exhibit Openings, VIP Receptions and Press Conferences, Steve Young/Jerry Rice Golf Classic Tournament)
  • Manage all daily and weekly revenue reconciliation reports and weekly function sheets
  • Daily site visits and walk throughs with clients and vendors
  • Schedule and managed the Events Team, AV Technicians, Event Coordinators, Gallery Staff and Volunteers for all daytime and evening events
  • Creative with event decor, centerpieces and flow of each event
  • Experienced in File Maker Pro, Microsoft Word, Excel, PowerPoint and Google Docs and Sheets

Education

Certificate -

Central County Occupational Center/Program
San Jose, CA
1993

High School Diploma -

Independence High School
San Jose
06.1992

Timeline

L4 Administrative Business Partner

Google Geo
08.2020 - 05.2024

L2 Administrative Business Partner

Adecco/Google
07.2019 - 08.2020

Event Manager

Planned Parenthood Mar Monte
11.2018 - 02.2019

SR. Events Manager

The Tech Museum Of Innovation
04.2000 - 11.2018

Certificate -

Central County Occupational Center/Program

High School Diploma -

Independence High School
Emma Sanchez