Erica "Mecca" Jones
PHILADELPHIA,PA
Summary
Dynamic Executive Assistant to Director recognized for assertive leadership and proactive problem-solving abilities. Expertise in managing complex schedules, streamlining administrative processes, and enhancing executive productivity ensures seamless operations and optimal time management. Articulate communication skills and a strong aptitude for fostering positive relationships contribute to a collaborative work environment. A commitment to excellence drives support for organizational goals and director-level initiatives, consistently delivering impactful results.
Overview
8
8
years of professional experience
Work History
Executive Assistant to the Director
Monument Lab
Philadelphia, PA
06.2024 - Current
- Managed travel arrangements for the Director including flights, transportation, hotels, visas and meeting preparation/logistics.
- Facilitated communications between staff members at all levels within the organization to ensure efficient workflow.
- Acted as a liaison between the Director's office and internal and external contacts to facilitate communication flow.
- Liaised between Director's office and internal and external contacts to ensure seamless communication.
- Organized and maintained confidential files and records, ensuring accuracy and compliance with relevant regulations.
- Developed effective systems for tracking projects and monitoring progress of tasks assigned by the Director.
- Identified and implemented automation solutions to streamline operational processes.
- Monitored organizational email accounts for correspondence from clients or partners.
- Performed general office duties, such as ordering supplies, maintaining records management database systems and performing basic bookkeeping work.
- Ensured visitors felt comfortable and valued during their visit. and ensured they had a positive experience.
- Coordinated project assignments, fostering collaboration and communication among team members and interns.
- Evaluated intern performance at the end of the program, providing constructive feedback that helped shape future career choices.
- Coordinated with department heads to identify projects suitable for intern involvement, maximizing their learning experience.
- Mentored junior staff, promoting professional development and fostering a culture of collaboration within the team.
Executive Assistant
Omni Logistics
Penns Grove, NJ
03.2022 - 04.2024
- Coordinated scheduling and logistics for meetings, ensuring availability of necessary materials to support effective discussions.
- Scheduling and organizing meetings, including arranging logistics, and ensuring all necessary materials are available.
- Screening and prioritizing emails, phone calls, and other forms of correspondence.
- Attended meetings to take notes, recorded action items, and followed up on tasks.
- Attending meetings to take notes, record action items, and follow up on tasks as needed.
- Handling reimbursements and financial transactions on behalf of the management team.
- Managed administrative functions within main office, overseeing office supplies, equipment maintenance, and facilities to ensure smooth operations.
- Anticipating and addressing issues proactively, resolving problems independently when possible.
- Utilized advanced computer software skills, including Microsoft Office Suite, to enhance task completion and support management team.
Office Coordinator
Snow Joe
New Castle, DE
11.2020 - 03.2022
- Supported Vice President/Site Director by monitoring email, drafting and distributing memos, ordering supplies for events and coordinating travel between sites.
- Oversaw calendar management and scheduling of meetings/appointments.
- Managed calendar and scheduled meetings/appointments to ensure efficient time allocation and coordination.
- Compiled and organized data for reports, presentations, budgets, and correspondence to support informed decision-making.
- Collated and generated reports and documents.
- Provided background material/documentation for meetings and sent reminders of meetings to participants.
- Developed and maintained spreadsheets to track inventory levels and shipment schedules, facilitating accurate record-keeping.
Documentation Administrator
knoell USA
Newark, DE
10.2018 - 04.2020
- Enhanced production efficiency of EPA reports by editing and distributing experimental documents.
- Built strong client relationships through facilitation of routine meetings, video conferences, and events.
- Managed multiple projects simultaneously by coordinating competing priorities from partners.
- Collaborated with other teams to develop strategies for improving operational efficiency.
- Balanced competing priorities and effectively managed multiple projects simultaneously by coordinating workload from partners.
- Strengthened client relationships and fostered a rapport with clients by facilitating routine meetings, video conferences and events.
Education
Bachelor of Arts - Liberal Arts, Africana Studies Minor
Kean University
Union, NJSkills
- Executive support
- Calendar Management
- Meeting facilitation
- Cross-functional coordination
- Document Preparation
- Professional correspondence
- CRM Software
- Microsoft Office Suite
- Google Suite
- Process Improvement
- Transaction reconciliation
- Team Development
- Staff Training
- Coaching and mentoring
- Process Optimization
- Administration
Timeline
Executive Assistant to the Director
Monument Lab
06.2024 - Current
Executive Assistant
Omni Logistics
03.2022 - 04.2024
Office Coordinator
Snow Joe
11.2020 - 03.2022
Documentation Administrator
knoell USA
10.2018 - 04.2020
Bachelor of Arts - Liberal Arts, Africana Studies Minor
Kean University