Erin Eamich
Scottsville,VA
Summary
Seasoned accounts payable expert with two decades of experience, adept in accounts receivable operations. Proven track record in financial record-keeping, recognized for high productivity and efficient task completion. Specialized in accounting software applications, regulatory compliance, and financial reporting. Strong analytical skills and problem-solving abilities ensure accuracy and timely delivery in dynamic settings.
Overview
24
24
years of professional experience
Work History
Staff Accountant
Commonwealth Senior Living
Charlottesville, VA
03.2025 - Current
- Manage full-cycle Accounts Payable, including invoice coding, approval workflows, and timely vendor payments for multiple senior living communities.
- Process and monitor Accounts Receivable, including resident billing, account adjustments, and payment postings.
- Prepare and review Accounts Receivable aging reports; conduct collection efforts and follow up with residents, families, and responsible parties to reduce outstanding balances.
- Assist with month-end close activities, including journal entries, accruals, account analysis, and account reconciliations.
- Perform monthly bank and balance sheet reconciliations, ensuring financial accuracy and timely resolution of discrepancies.
- Support preparation and issuance of annual 1099 forms while maintaining accurate vendor W-9 documentation.
- Collaborate with community administrators and executive directors to resolve billing discrepancies, payment issues, and financial questions.
- Maintain accurate general ledger records in accordance with GAAP and company policies.
- Assist with internal and external audits by preparing supporting documentation, reconciliations, and financial reports.
Accounts Payable Specialist
Denstock Management
Charlottesville, VA
06.2024 - 03.2025
- Maintained and updated vendor files to ensure accurate records, complete documentation, and compliance with company requirements.
- Processed approximately 150 invoices per week for multiple managed properties, ensuring accurate coding, approval, and timely payment.
- Prepared and issued weekly check runs in accordance with established payment schedules and vendor requirements.
- Recorded journal entries as needed to support accurate financial reporting and accounting records.
- Assisted with monthly closing procedures, including bank reconciliations, account documentation, and related accounting activities.
Dental Receptionist
Dr. Hugh Teller, DDS
Charlottesville, VA
10.2023 - 06.2024
- Managed a multi-line phone system, greeted patients, and scheduled dental appointments in an efficient and professional manner.
- Verified dental insurance coverage and assisted patients with completing required forms to obtain benefits and financial assistance.
- Communicated with insurance companies to confirm eligibility, review coverage details, and explain benefits and out-of-pocket costs to patients.
- Faxed and emailed documentation to insurance providers and third-party organizations to support patient payment assistance.
- Generated and analyzed Accounts Receivable aging reports to monitor outstanding patient balances and support timely collection efforts.
- Collected patient payments, verified account balances, and processed transactions accurately at check-in and check-out.
- Performed administrative duties including filing, ordering office supplies, and maintaining vendor and patient records in both physical and electronic formats.
- Conducted appointment reminder calls and rescheduled patients as needed to maintain an organized and efficient schedule.
- Completed weekly housekeeping responsibilities, including sweeping, mopping, dusting, and thoroughly cleaning restrooms and common areas to maintain a clean and professional dental practice.
At-Home Caregiver
Eamich Household
Scottsville, VA
10.2015 - 10.2023
Accounts Payable Clerk
NOWCC
Arlington, VA
02.2008 - 10.2015
- Managed the complete Accounts Payable process for approximately 50 external vendors per month, including invoice review, payment processing, verification, and accurate allocation of expenses to appropriate accounting and general ledger codes.
- Processed approximately 40 weekly travel expense reimbursements for enrollees and employees through direct deposit, reviewing submitted travel documentation and validating expenses against GSA per diem rates and applicable reimbursement guidelines.
- Reviewed and verified travel expense data for accuracy, identifying discrepancies and resolving issues prior to payment to minimize overpayments, underpayments, and processing errors.
- Prepared approved travel reimbursements for direct deposit, ensuring timely and accurate payments while maintaining appropriate supporting documentation.
- Maintained detailed spreadsheets tracking American Express airline ticket expenditures for enrollees, providing accurate records for reconciliation, reporting, and financial review.
- Prepared and processed annual 1099 forms for vendors, ensuring vendor payment information was accurately compiled and reported.
- Supported the organization's annual financial audit by gathering, organizing, and matching invoices, payment records, travel documentation, and other supporting materials; developed spreadsheets and schedules requested by auditors.
- Assisted the CFO and Accounting Managers with special accounting projects, financial research, reconciliations, reporting, and other departmental assignments.
- Provided professional customer service to vendors, employees, and enrollees by responding to phone and email inquiries regarding payment status, invoices, reimbursements, and travel-related expenses.
- Maintained accurate financial records and supporting documentation while handling confidential accounting and payment information.
Senior Accounts Payable Specialist
EduCap, Inc.
Tysons Corner, VA
08.2005 - 02.2008
- Managed high-volume Accounts Payable operations, processing approximately 500–1,000 invoices, expense reports, and check requests per month, with volume varying throughout the year.
- Reviewed invoices for completeness and accuracy and matched supporting documentation, including purchase orders and packing slips, prior to payment approval.
- Coded invoices to appropriate general ledger account numbers and budget categories, ensuring accurate financial reporting and adherence to departmental budgets.
- Coordinated timely processing and payment of vendor invoices, employee expense reports, and check requests while maintaining accurate records and meeting established payment deadlines.
- Researched and resolved Accounts Payable discrepancies and vendor inquiries, including payment issues, invoice discrepancies, missing documentation, and account questions.
- Communicated directly with vendors to investigate outstanding balances and resolve payment-related issues, helping maintain positive vendor relationships.
- Managed monthly and annual Accounts Payable closing procedures, including reconciliation of the AP subsidiary ledger to the general ledger and preparation and recording of required accruals.
- Assisted with period-end financial reporting by ensuring outstanding liabilities and accrued expenses were accurately reflected in the accounting records.
- Prepared and processed annual 1099 forms for vendors, reviewing payment records for accuracy and completeness prior to filing.
Accounting Clerk / Administrative Assistant
Rounds Van Duzer Architects
Falls Church, VA
01.2005 - 08.2005
- Supported accounting and administrative operations for an architectural firm, including Accounts Receivable, Accounts Payable, project administration, and general office coordination.
- Developed and maintained administrative frameworks and project budgets for new architectural projects, ensuring accurate organization of project-related financial information.
- Served as the primary coordinator for incoming Accounts Receivable, recording and tracking payments and maintaining accurate financial records.
- Processed and maintained weekly Accounts Payable, including invoice review, payment preparation, and recordkeeping.
- Maintained and updated project number lists used to monitor active, completed, and closed architectural projects.
- Maintained proposal binders, company reference lists, long-distance telephone records, and other administrative information-management systems.
- Provided administrative support to the Principal, including calendar management, telephone coverage, scheduling, deliveries, inventory, and information management.
Accounts Payable Bookkeeper
Armstrong Management Services, Inc.
Fairfax, VA
12.2002 - 01.2005
- Managed Accounts Payable and vendor invoice processing for a large portfolio of residential and commercial properties, including high-volume properties such as South Riding and Ashburn Village.
- Processed approximately 1,000 checks per week, ensuring invoices were reviewed, approved, accurately recorded, and paid within established deadlines.
- Coordinated with property managers to research and resolve invoice discrepancies, payment questions, coding issues, and other Accounts Payable concerns.
- Worked closely with property management personnel to troubleshoot billing and payment issues and maintain accurate property-level financial records.
- Streamlined the bill payment process to a 72-hour turnaround, improving payment efficiency and helping ensure vendors were paid promptly.
- Maintained accurate accounting and property information using Jenark proprietary property management/accounting software.
- Organized and maintained supporting documentation for high-volume payment activity while ensuring accurate and timely processing across multiple properties.
Skills
- Accounts payable and invoice processing
- Vendor management and payment processing
- High-volume transaction processing
- Account reconciliation and expense verification
- Finance documentation management
- Analytical skills and attention to detail
- Customer support and effective communication
- Document crafting and oral communication
- Self-directed tasks and collaborative teamwork
- Fast-paced environment adaptability
- Discrepancy investigation and transaction troubleshooting
- Financial data management and spreadsheet maintenance
- Documentation for audits and financial reporting
- GAAP compliance and full-cycle accounts payable
- Bank reconciliation and vendor relationship management
- Account analysis and problem solving
- Audit assistance and time management
- Collaboration skills and administrative support
- General ledger accounting expertise
- Accounting software proficiency
- Data inputting for intercompany transactions
- Monthly account reconciliation and expense tracking
- Month-end closing processes and data analysis
Additional Qualifications
- Strong Accounts Payable, invoice processing, vendor management, and payment-processing experience.
- Experienced in high-volume transaction processing, account reconciliation, expense verification, and financial recordkeeping.
- Strong analytical and financial skills with a high level of attention to detail and accuracy.
- Excellent customer service and written and verbal communication skills.
- Ability to work effectively both independently and collaboratively in deadline-driven accounting environments.
- Experienced in researching discrepancies, resolving payment issues, and communicating professionally with vendors, employees, management, residents, and clients.
- Proficient in organizing financial information, maintaining spreadsheets, and preparing documentation for audits and financial reporting.
- Authorized to work in the United States for any employer.
Timeline
Staff Accountant
Commonwealth Senior Living
03.2025 - Current
Accounts Payable Specialist
Denstock Management
06.2024 - 03.2025
Dental Receptionist
Dr. Hugh Teller, DDS
10.2023 - 06.2024
At-Home Caregiver
Eamich Household
10.2015 - 10.2023
Accounts Payable Clerk
NOWCC
02.2008 - 10.2015
Senior Accounts Payable Specialist
EduCap, Inc.
08.2005 - 02.2008
Accounting Clerk / Administrative Assistant
Rounds Van Duzer Architects
01.2005 - 08.2005
Accounts Payable Bookkeeper
Armstrong Management Services, Inc.
12.2002 - 01.2005