Erin Ibarra
Keizer,Oregon
Summary
Reliable administrative and legal support professional with great attention to detail. Works well independently to carry out assignments. Maintains impeccable files and organized case materials.
Overview
10
10
years of professional experience
Work History
HUMAN RESOURCE COORDINATOR/EXECUTIVE ASSISTANT
Institute of Technology
Salem, OR
07.2021 - Current
- Develop and produce professional and informative human resources recruiting and policy documents
- Maintain accurate and updated department and associate files.
- Execute unemployment claims and acts as subject matter expert on employment eligibility verifications.
- Schedule and assist in interviews, and onboard new staff members and prepare new hire orientation packets.
- Create and update human resources bulletin boards and other posting locations.
- Manage sensitive and confidential information with tact, professionalism, and deep understanding of employment law.
- Communicate with employees regarding terms of employment, company policies, and department assignments.
- Schedule meetings and conference calls, including planning and set-up, agenda preparation, and minutes documentation.
- Oversaw office services to maintain smooth operations, including preparing budgets, process of monthly invoices, handling HR issues and coordinating housekeeping.
- Maintain company compliance with local, state and federal laws, in addition to established organizational standards.
- Liaison between multiple business divisions to improve communications.
LEGAL SECRETARY II
Polk County
Dallas, OR
10.2013 - 08.2016
- Prepared, reviewed and processed pleadings, memoranda, correspondence, warrants, subpoenas, charging instruments, extraditions and expungements for District Attorney and Deputy District Attorney.
- Assessed, collected, calculated, and interpreted probation requirement according to probation agreements.
- Created physical and computer case files for prosecution.
- Filed and retrieved legal instruments in Oregon e-court system.
- Maintained calendar for District Attorney and Deputy District Attorney.
- Communicated verbally and in writing with the general public, crime victims, witnesses, defendants, clients, parties involved in Court or County processes, and defense attorneys on sensitive matters requiring broad understanding of judicial and legislative processes.
- Organized files, notebooks and exhibits for court proceedings.
- Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
LEGAL ASSISTANT
Russell Lipetzky
Salem, OR
09.2007 - 10.2013
- Prepared for trial by performing tasks such as organizing exhibits, trial notebooks and scheduled witnesses and parties for testimony.
- Assisted with preparation, review, and process petitions, responses, appellate briefs, memoranda, wills, contracts, adoption paperwork, and affidavits.
- Assisted in researching sources, such as public records and notations from clients.
- Directed law office activity, including handling disputes between parties.
- Maintained calendar for attorney which included scheduling meetings with clients, court appearances, and depositions.
- Acted as main receptionist.
- Developed positive working relationship with courts, clients, law enforcement members and attorneys.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Processed monthly client billing.
Education
Bachelor of Science - Health Education
LINFIELD UNIVERSITY
06.2022
Certification Paralegal Studies -
PORTLAND STATE UNIVERSITY
08.2000
Skills
- Professional manner
- Proficient in basic computer and office equipment
- Accurate typing speed of 70 wpm
- Excellent communication skills
- Knowledge of legal terminology
- Excellent time management skills
- Ability to adapt to changes
Timeline
HUMAN RESOURCE COORDINATOR/EXECUTIVE ASSISTANT
Institute of Technology
07.2021 - Current
LEGAL SECRETARY II
Polk County
10.2013 - 08.2016
LEGAL ASSISTANT
Russell Lipetzky
09.2007 - 10.2013
Bachelor of Science - Health Education
LINFIELD UNIVERSITY
Certification Paralegal Studies -
PORTLAND STATE UNIVERSITY
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