Erin Van Vleet
North Chesterfield,VA
Summary
Detail-oriented Residency Coordinator with a proven track record in accreditation support, clinical training coordination, and event planning. Successfully contributed to the launch of a new Family Medicine Residency program serving underserved communities.
Overview
2027
2027
years of professional experience
Work History
Residency Coordinator
VCU Health
Richmond, VA
2021 - Current
- Core member of the development team for a new Family Medicine Residency serving rural, underserved communities in South Hill, VA (program launched July 2023).
- Coordinated cross-departmental planning with residency leadership and specialty physicians to establish clinical training experiences.
- Secured and managed Letters of Agreement (LOAs) with partner institutions.
- Supported accreditation process, including preparation and submission of required documentation.
- Participated in institutional meetings and national virtual conferences to support program development.
- Coordinated residency program schedules and meetings for faculty and residents.
- Assisted in onboarding new residents with orientation materials and resources.
- Maintained residency program databases and updated information regularly.
- Organized residency recruitment events to attract potential candidates effectively.
- Organized and facilitated resident orientations, onboarding process, and training sessions.
- Provided guidance on policies and procedures related to residency programs.
Student Services Coordinator
VCU
Richmond, VA
2010 - 2021
- Coordinated clinical placements for ~200 third-year medical students annually across Family Medicine sites.
- Managed clerkship logistics including student assignments, grading, and database administration.
- Served as primary point of contact for students during rotations, providing ongoing communication and support.
- Organized monthly orientations and exam days, including room reservations, exam proctoring, and OSCE scheduling.
- Developed and maintained housing partnerships for students rotating outside Richmond; coordinated logistics and payments.
- Provided administrative support for the Inner City, International, Rural Preceptorship Program (I2CRP), including scheduling and communication with students, interpreters, and clinic staff.Coordinated Acting Internships (AIs), including scheduling, evaluation distribution, and communication between students, residency programs, and curriculum office.
- Processed departmental travel and invoices; supported event logistics (registration, space planning, catering, materials).
- Maintained calendar for Vice Chair of Family Medicine Education and managed departmental supply ordering.
Manager of Volunteers and Programs
Richmond Spca
Richmond, VA
2007 - 2010
- Managed and supervised 500+ active volunteers, including recruitment, training, scheduling, and retention.
- Oversaw four major programs: SAAF, Paws for Health, Share-A-Pet, and Foster Care.
- Designed and led volunteer orientations and advanced animal handling trainings.
- Supervised junior volunteer program (Animal Brigade) and coordinated corporate and special needs volunteer groups.
- Tracked volunteer engagement and supervised a part-time assistant.
Education Coordinator
Richmond SPCA
Richmond, VA
2005 - 2007
- Directed humane education and community outreach programs, surpassing participation targets by engaging diverse community groups.
- Developed and delivered educational programming for children on animal care, safety, and welfare.
- Coordinated educational tours, school visits, and community presentations throughout Richmond, enhancing community awareness of animal welfare.
- Created and led “Critter Camp,” a week-long summer program serving 100+ children annually.
- Managed youth volunteer program (Animal Brigade) while organizing family engagement events, fostering community connections through interactive story times and birthday programs.
Adoption Coordinator
Richmond Spca
Richmond, Virginia
2002 - 2005
- Managed adoption operations and supervised 15 staff to ensure efficient service delivery in high-volume environment.
- Improved adoption rates through enhanced customer service and cross-department collaboration.
- Led hiring, training, and scheduling of adoption counselors to enhance team effectiveness.
- Oversaw inventory management and coordinated animal placement logistics to streamline operations.
Education
Bachelor of Arts -
The Ohio State University
Columbus, OHSkills
- Clinical training coordination
- Accreditation support
- Program management
- Program development
- Student support
- Event planning
- Volunteer recruitment
- Logistics management
- Scheduling coordination
- Database management
- Microsoft Office expertise
- Virtual meeting platforms
- Medical education systems
- Organizational skills
Timeline
Residency Coordinator
VCU Health
2021 - Current
Student Services Coordinator
VCU
2010 - 2021
Manager of Volunteers and Programs
Richmond Spca
2007 - 2010
Education Coordinator
Richmond SPCA
2005 - 2007
Adoption Coordinator
Richmond Spca
2002 - 2005
Bachelor of Arts -
The Ohio State University