Summary
Overview
Work History
Education
Skills
CORE COMPETENCIES
PROFESSIONAL ATTRIBUTES
Timeline
Generic

Eva Madray

Summary

Results-driven Executive Assistant with over 15 years of proven excellence supporting C-suite executives, board members, and investment professionals in fast-paced, high-pressure environments. Recognized for mastering the art of executive support—from navigating global time zones to managing complex calendars, orchestrating high-impact meetings, and handling sensitive matters with confidentiality and grace. Known as the go-to problem solver, always two steps ahead, with an innate ability to keep the wheels turning behind the scenes.

Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Overview

21
21
years of professional experience

Work History

EA to Capital Markets/Global Credit Team (Contract)

Davidson Kempner Capital Management
04.2025 - Current
  • Took ownership of coordinating high-volume, fast-paced scheduling needs for 11 out of 16 active executives—including Principals, VPs, Associates, and the Chief of Staff—ensuring optimal meeting flow and zero conflicts across competing priorities
  • Tackled a backlog of expenses in Concur and kept reports crisp, complete, and on time
  • Coordinated high-stakes meetings, booked rooms, and ran the show via Zoom and Teams
  • Arranged executive travel with precision, balancing comfort, efficiency, and cost
  • Anticipated team needs and proactively removed obstacles to support seamless workflow
  • Worked effectively in fast-paced environments.
  • Self-motivated, with a strong sense of personal responsibility.
  • Skilled at working independently and collaboratively in a team environment.
  • Proven ability to learn quickly and adapt to new situations.
  • Excellent communication skills, both verbal and written.
  • Worked well in a team setting, providing support and guidance.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Passionate about learning and committed to continual improvement.
  • Worked flexible hours across night, weekend, and holiday shifts.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Organized and detail-oriented with a strong work ethic.
  • Paid attention to detail while completing assignments.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Developed and maintained courteous and effective working relationships.
  • Demonstrated strong organizational and time management skills while managing multiple projects.

EA to Head of Private Credit, Chairman of the Buyout US Investment Committee & Credit Team (Contract)

Quilvest Capital Partners
01.2025 - 03.2025
  • Orchestrated international meetings across time zones and cultures with precision.
  • Streamlined expense reports via Concur and tamed backlog chaos
  • Prepped and polished materials, secured rooms, and ensured smooth team sync-ups
  • Hospitality expert—handled catering and guest registration effortlessly
  • Ordered and stocked pantry on a weekly basis

EA to CEO (Contract)

LuminArx Capital Management
06.2024 - 12.2024
  • Kept the CEO and 10 execs flawlessly in sync with a polished global calendar
  • Built air-tight travel itineraries down to the last detail—always on point
  • Drove meetings, events, and special projects with confidence and creativity
  • Handled everything from boardroom to breakroom, including visitor experiences
  • Took initiative on special projects not to be disclosed
  • Managed partnerships and strategic business relationships by negotiating contract terms and handling conflicts.
  • Created a positive work culture, resulting in increased employee satisfaction and retention rates.
  • Developed a high-performance executive team for improved productivity and efficiency.
  • Implemented cost-saving initiatives to reduce operational expenses without sacrificing quality.
  • Bolstered employee engagement and reduced turnover by introducing progressive workplace policies and benefits.

EA to Financial Services Industry Group (Contract)

Alvarez and Marsal
11.2023 - 05.2024
  • Partnered with MDs to manage calendars, meetings, and logistics seamlessly
  • Reined in monthly expenses and assisted onboarding like a pro
  • Pulled off flawless internal and external meeting coordination
  • Welcomed visitors with warmth and top-tier service

Office Administrator / Executive Assistant

Constellation Advisors (acquired by IQ-EQ)
01.2022 - 10.2023
  • Ran daily operations smoothly while supporting execs and impressing clients
  • Handled events from small strategy sessions to 100-guest client mixers
  • Trained new hires, managed hybrid work logistics, and kept the office humming
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues.
  • Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
  • Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
  • Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
  • Maintained confidentiality of sensitive information, adhering to strict data protection policies.
  • Streamlined appointment scheduling for executives, optimizing their daily agendas for maximum productivity.

Executive & Personal Assistant, Cyber Risk Division

Deloitte LLP
01.2012 - 08.2021
  • Maintained multiple complex business and personal calendars across multiple time zones, handling internal meetings, client briefings, board sessions, and personal events
  • Prioritized, triaged, and managed high-volume email traffic, flagged urgent communications, and responded on behalf of the executive when appropriate
  • Created and maintained executive briefings and daily agendas, preparing key materials and briefing documents ahead of high-stakes meetings
  • Coordinated intricate global travel for business and family, managing flight itineraries, passport/visa logistics, executive airport services, accommodations, local transportation, and dining—all seamlessly integrated into travel packets
  • Facilitated weekly and monthly financial reporting including reconciliation of personal and business accounts, monitoring cash balances, and preparing documentation for yearly tax filings
  • Oversaw household and personal logistics including medical scheduling, prescription refills, property management, event planning, and correspondence with family and professional advisors
  • Played a key role in client-facing events—organized and managed cocktail receptions, intimate dinner parties, and holiday gatherings for high-profile clientele
  • Liaised regularly with Deloitte's Costa Mesa office, ensuring alignment of leadership priorities, supporting regional operations, and streamlining communication
  • Digitally organized and maintained sensitive documentation for both corporate and personal needs, establishing systems for compliance and confidentiality
  • Trusted confidante and gatekeeper to executive leadership with a proven track record of discretion and reliability
  • Developed innovative solutions to complex problems, resulting in improved organizational performance.
  • Managed cross-functional teams for successful project completion within budgetary constraints and deadlines.
  • Maintained appropriate filing of personal and professional documentation.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Improved time management of the executive through effective prioritization and organization of tasks.
  • Displayed absolute discretion at handling confidential information.
  • Aided executive in personal tasks such as scheduling appointments or running errands when needed.
  • Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Kept detailed track of household and maintenance inventory and schedules.
  • Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
  • Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
  • Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
  • Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
  • Reduced operational costs, negotiated with vendors to secure competitive rates for office supplies.
  • Reduced missed opportunities, diligently monitored emails and responded to time-sensitive requests.
  • Enhanced client satisfaction, meticulously arranged client meetings and followed up on action items.
  • Maintained entire family's schedule and organized events.

Office Manager

The Winning Foundation
05.2004 - 12.2011
  • Directed all daily office functions, including scheduling, bookkeeping, procurement, and vendor management, ensuring streamlined operations
  • Designed and implemented administrative systems to optimize workflow and track performance metrics
  • Managed full-cycle payroll through Paychex, updated staff attendance, processed accounts payable and receivable, and maintained meticulous financial records
  • Recruited, hired, and onboarded new team members while developing training programs that enhanced team performance and productivity
  • Organized and coordinated departmental meetings, drafted agendas, prepared reports, and handled catering and logistics to ensure productive and engaging sessions
  • Served as the central point of contact for internal departments, leadership, and external partners, fostering a collaborative and efficient work environment
  • Maintained office supplies and technology inventory to support business continuity and reduce downtime
  • Supervised and supported reception staff to maintain a warm, professional atmosphere for visitors and clients
  • Updated reports, managed accounts, and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Enhanced customer satisfaction by addressing inquiries promptly and resolving issues professionally.
  • Coordinated staff schedules, adjusting workloads to maximize productivity and meet deadlines.
  • Supported the growth of the business through targeted marketing initiatives and client outreach efforts.
  • Fostered a positive work environment by resolving staff conflicts promptly and promoting open communication.
  • Safeguarded sensitive company information by establishing comprehensive data security protocols that complied with industry best practices.
  • Optimized supply chain management, ensuring that office supplies were always available without excessive inventory holding costs.
  • Oversaw daily operations, identifying bottlenecks and implementing solutions to enhance workflow and productivity.
  • Managed allocation and maintenance of office space and equipment, optimizing resources for maximum efficiency.
  • Negotiated contracts with vendors, securing cost-effective services and supplies for office.
  • Facilitated adoption of green office practices, reducing waste and promoting environmental sustainability.

Education

Associate Degree - Business Management

Taylor Business Institute
New York, NY

Skills

  • Microsoft Office Suite
  • Concur
  • Teams
  • Zoom
  • Paychex
  • Friendly, positive attitude
  • Teamwork and collaboration
  • Customer service
  • Time management
  • Attention to detail
  • Flexible and adaptable
  • Dependable and responsible
  • Problem-solving
  • Multitasking Abilities
  • Calm under pressure

CORE COMPETENCIES

  • Master Calendar Juggler
  • Expense Wizard (Concur Pro!)
  • Cross-Functional Collaborator
  • Meeting & Event Maestro
  • Calm-in-the-Storm Problem Solver
  • Communications Liaison
  • Discreet & Trusted Confidante

PROFESSIONAL ATTRIBUTES

  • Warm & Personable
  • Fiercely Organized
  • Calm Under Pressure
  • Discreet & Trustworthy
  • Great Sense of Humor
  • Always Two Steps Ahead

Timeline

EA to Capital Markets/Global Credit Team (Contract)

Davidson Kempner Capital Management
04.2025 - Current

EA to Head of Private Credit, Chairman of the Buyout US Investment Committee & Credit Team (Contract)

Quilvest Capital Partners
01.2025 - 03.2025

EA to CEO (Contract)

LuminArx Capital Management
06.2024 - 12.2024

EA to Financial Services Industry Group (Contract)

Alvarez and Marsal
11.2023 - 05.2024

Office Administrator / Executive Assistant

Constellation Advisors (acquired by IQ-EQ)
01.2022 - 10.2023

Executive & Personal Assistant, Cyber Risk Division

Deloitte LLP
01.2012 - 08.2021

Office Manager

The Winning Foundation
05.2004 - 12.2011

Associate Degree - Business Management

Taylor Business Institute