Fabiana Hartley
Las Vegas,Nevada
Work Preference
Summary
Executive Assistant and HR Manager with 10+ years of experience supporting CEOs, senior executives, high-net-worth individuals, and startup organizations in fast-paced, multi-entity environments. Proven expertise in executive operations, HR administration, payroll, benefits, compliance, and financial coordination, with a consistent record of maintaining confidentiality and operational control. Led end-to-end executive support across calendar governance, complex travel logistics, HR lifecycle management, accounting oversight, and policy execution. Trusted partner to leadership teams, combining structured execution, sound judgment, and operational discipline to keep organizations compliant, efficient, and execution-ready.
Overview
28
28
years of professional experience
4
4
Certification
Work History
EXECUTIVE ASSISTANT TO CEO / CHIEF OF STAFF SUPPORT
All World Ventures
Las Vegas
09.2021 - 12.2025
- Served as the primary operational partner to the CEO, overseeing Human Resources, Finance, Administration, and IT functions across multiple entities.
- Led end-to-end HR operations including recruitment, onboarding, offboarding, benefits administration, background checks, contract management, and management of four independent payroll systems.
- Managed business and personal financial operations including bookkeeping, balance sheets, bill pay, A/R, invoicing, banking, cash disbursements, and tax coordination.
- Oversaw 20+ business accounts, lines of credit, internal loan tracking, mortgage and lender relationships, wire transfers, and cash flow reporting.
- Administered multiple QuickBooks systems, financial reconciliations, and multi-entity accounting records.
- Managed corporate insurance portfolio including auto, life, workers' compensation, cyber, and armed security policies.
- Handled LLC formation, entity registration, EIN setup, state filings (Delaware/Nevada), and quarterly tax compliance.
- Directed administrative operations including vendor management, expense tracking, office procurement, password governance, and company compliance hygiene.
- Led IT and systems management including website coordination, software subscriptions, device inventory, MDM services, Jamf, Apple Business Manager, Google Workspace, and domain administration.
- Oversaw billing, vendor stacks, contracts, and expense controls to optimize operational efficiency.
- Maintained former employee system and email access, ensuring compliance and data security.
- Coordinated executive calendars, complex travel, confidential communications, and high-priority projects with full discretion.
- Managed sensitive financial, legal, and personnel records while maintaining strict confidentiality and regulatory compliance.
- Managed 8 properties 3 in Las Vegas, 4 in Maui, 1 in Dallas.
OPERATIONS MANAGER & EXECUTIVE ASSISTANT
Cold Stone Creamery
Las Vegas
08.2016 - 06.2019
- Led daily operations, HR administration, scheduling, and budgeting for a 10-person team.
- Implemented SOPs to strengthen compliance, consistency, and operational control.
- Managed full-cycle renovation projects, coordinating vendors, timelines, and cost controls.
- Supported executive leadership with scheduling, reporting, and confidential communications.
EXECUTIVE ASSISTANT / HR MANAGER
Priscilla Goldenberg
03.2013 - 08.2016
- Managed full HR operations including recruiting, onboarding, training, and performance coordination.
- Developed 20+ training materials to standardize processes and improve execution consistency.
- Oversaw renovation projects, negotiating vendors and managing timelines.
- Reviewed financial data and prepared reports to support leadership decisions.
- Coordinated executive calendars, meetings, and documentation.
PERSONAL ASSISTANT - HIGH-NET-WORTH FAMILY
Confidential
Las Vegas
11.2010 - 03.2013
- Executed high-level executive events with full logistical and security coordination.
- Managed 10+ insurance policies, handling renewals and claims.
- Coordinated complex domestic and international travel arrangements.
- Maintained executive calendars, records, and confidential information with full discretion.
- Coordinated travel arrangements, ensuring seamless logistics for business trips.
- Trained junior staff on administrative processes, fostering team capability and collaboration.
House Manager
Rubel Family
Fairfax, VA
07.2007 - 11.2010
- Managed household operations, ensuring efficiency and organization across daily activities.
- Coordinated schedules for staff, optimizing workflow and resource allocation.
- Developed and implemented maintenance procedures, enhancing property upkeep.
- Trained new employees on operational standards and best practices for service delivery.
- Oversaw inventory management, streamlining supplies procurement and usage tracking.
- Fostered positive relationships between staff and vendors to ensure seamless service provision.
Journalist
A Tribuna
Brazil
02.1998 - 06.2007
- Conducted in-depth research to develop accurate, engaging news stories across various platforms.
- Collaborated with editors to refine articles, ensuring clarity and adherence to publication standards.
- Interviewed key figures and experts to gather insights for feature pieces and investigative reports.
- Utilized multimedia tools to enhance storytelling through video, audio, and visual content integration.
- Crafted and disseminated press releases to convey key messages effectively.
- Coordinated media outreach efforts to enhance public relations initiatives.
Education
Master of Business Administration - Human Resources Management
University of Northern Virginia
01.2012
Master of Business Administration - Business Administration & Management
University of Northern Virginia
01.2012
Bachelor of Arts - Communication (Journalism)
University of Northern São Paulo
01.2006
Skills
- Executive & C-Suite Support
- HR Management & Compliance
- Payroll & Benefits Administration
- Confidential Information Handling
- Calendar & Travel Governance
- Recruiting & Onboarding
- Policy & SOP Development
- Financial Coordination
- QuickBooks Accounting
- Insurance Administration
- Project & Event Management
- Executive Communications
- Cross-Entity Operations
- Microsoft Office Suite
- Google Workspace
- QuickBooks
- Payroll Systems
- HRIS Platforms
- Scheduling & CRM Tools
- Financial Reporting
- Records & Documentation Management
Websites
Certification
- Intuit Academy - Bookkeeping Certification, 2023-05-01
- HRCI Human Resource Associate, 2026-01-01 to 2026-04-01
- Entrepreneurial Finance: Strategy and Innovation, 2026-01-01 to 2026-04-01
- AI for Executives, 2026-01-01 to 2026-03-01
Additional Information
Extensive experience in high-confidentiality, multi-entity environments, Trusted executive partner with strong judgment and execution discipline, References available upon request
Languages
English
Portuguese
Core Expertise
- Executive & C-Suite Support
- HR Management & Compliance
- Payroll & Benefits Administration
- Confidential Information Handling
- Calendar & Travel Governance
- Recruiting & Onboarding
- Policy & SOP Development
- Financial Coordination
- QuickBooks Accounting
- Insurance Administration
- Project & Event Management
- Executive Communications
- Cross-Entity Operations
Personal Information
- Title: EXECUTIVE ASSISTANT | HR MANAGER | EXECUTIVE OPERATIONS
- Date of Birth: 02/03/1983
Accomplishments
I bring proven success managing 8 multi-state properties, overseeing 20+ business and personal accounts, administering multiple insurance portfolios, leading full-cycle HR operations with four independent payroll systems, and directing all aspects of household and business operations for a CEO—demonstrating the scale, discretion, and operational excellence your family office requires.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Asana
Monday
Navan
Quickbooks
HRIS
Granola
Google Suite
Microsoft Suite
Claude
ChatGPT
Jamf
Apple Essentials
Canva
Interests
Camping
Technology
Football
Finances
I'm always studying and learning new things
Timeline
EXECUTIVE ASSISTANT TO CEO / CHIEF OF STAFF SUPPORT
All World Ventures
09.2021 - 12.2025
OPERATIONS MANAGER & EXECUTIVE ASSISTANT
Cold Stone Creamery
08.2016 - 06.2019
EXECUTIVE ASSISTANT / HR MANAGER
Priscilla Goldenberg
03.2013 - 08.2016
PERSONAL ASSISTANT - HIGH-NET-WORTH FAMILY
Confidential
11.2010 - 03.2013
House Manager
Rubel Family
07.2007 - 11.2010
Journalist
A Tribuna
02.1998 - 06.2007
Master of Business Administration - Human Resources Management
University of Northern Virginia
Master of Business Administration - Business Administration & Management
University of Northern Virginia
Bachelor of Arts - Communication (Journalism)
University of Northern São Paulo