Flora Kwitman
New York,NY
Summary
Highly organized and resourceful professional with 5+ years of experience providing high-level executive and administrative support across fast-paced creative, technology, and business environments. Skilled in managing complex calendars, coordinating domestic and international travel, preparing executive communications, and overseeing projects with discretion and precision. Adept at anticipating needs, streamlining operations, and enabling C-suite executives to focus on strategic priorities. Proficient in Google Workspace, Slack, Notion, and a range of digital tools.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Alvarez & Marsal
New York , NY
04.2025 - Current
- Support managing directors in a global professional services firm with complex scheduling across multiple time zones.
- Coordinate client meetings, board presentations, and internal team briefings, ensuring deadlines and deliverables are met.
- Manage confidential information and client materials with discretion and professionalism.
- Assist with expense reporting, budget tracking, and preparation of invoices.
Writer, Editor & Producer
Independent Podcast Production
New York, New York
12.2023 - Current
- Actively produce narrative and interview-based podcast episodes, contributing to all stages of production from concept development through final editing.
- Write scripts, research topics, and prepare interview questions for hosts and guests.
- Edit and mix audio for clarity and pacing, ensuring professional-quality episodes.
- Coordinate guest scheduling across time zones and manage communications with talent, sponsors, and stakeholders.
- Track production deadlines and deliverables, ensuring episodes are released on time.
Executive Assistant
D.E. Shaw
New York , NY
03.2024 - 03.2025
- Provided direct support to senior executives in a leading investment and technology firm.
- Managed complex calendars, scheduled meetings, and coordinated domestic and international travel.
- Processed expenses and vendor payments, ensuring accuracy and compliance with firm procedures.
- Acted as liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism.
Executive Assistant /Assistant Marketing Manager
HLZ Architects & Engineers
New York , New York
06.2017 - 08.2023
- Partnered with managing directors and executive team to manage high-volume calendars, coordinate meetings, and prepare communications and presentations for client and board meetings.
- Acted as primary liaison between executives, clients, and stakeholders, ensuring timely follow-up and professional communication.
- Coordinated travel logistics and event planning for leadership off-sites, conferences, and client engagements.
- Drafted and proofed executive-level communications, proposals, and marketing materials.
- Oversaw vendor contracts, tracked expenses, and managed reporting to support executive decision-making.
Operations Associate
Bellocq Tea Atelier —
Brooklyn, New York
01.2014 - 05.2017
- Provided direct support to business owners, including calendar management, scheduling, and travel arrangements.
- Processed invoices, managed vendor relationships, and oversaw expense tracking.
- Coordinated domestic and international shipments and liaised with partners and clients globally.
- Streamlined operational workflows, enabling executives to focus on growth and client relationships.
Education
Bachelor of Arts - Film Studies
Columbia University
New York, NY06-2011
Skills
- Executive & Administrative Support
- Calendar & Travel Management
- C-Suite Stakeholder Liaison
- Expense Reporting & Budget Tracking
- Executive Communications & Presentations
- Event & Meeting Coordination
- Project & Workflow Management
- Google Workspace Slack Notion Adobe Creative Suite
Timeline
Executive Assistant
Alvarez & Marsal
04.2025 - Current
Executive Assistant
D.E. Shaw
03.2024 - 03.2025
Writer, Editor & Producer
Independent Podcast Production
12.2023 - Current
Executive Assistant /Assistant Marketing Manager
HLZ Architects & Engineers
06.2017 - 08.2023
Operations Associate
Bellocq Tea Atelier —
01.2014 - 05.2017
Bachelor of Arts - Film Studies
Columbia University
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