Florence Njoki Ndegwa
Grand Prairie,TX
Summary
Detail-oriented Virtual Executive Assistant excelling in calendar management, travel coordination, and document organization. Proven ability to maintain confidentiality and enhance productivity through streamlined office processes.
Overview
9
9
years of professional experience
5
5
Certifications
Work History
Virtual Executive Assistant
Belay Solutions
Texas City, Texas
03.2022 - Current
- Managed executive calendars and scheduled appointments efficiently.
- Coordinated travel arrangements and itineraries for team members.
- Prepared and organized meeting materials and agendas prior to discussions.
- Conducted research to support project initiatives and executive decisions.
- Maintained confidential files and handled sensitive information securely.
- Communicated with clients and vendors, ensuring timely responses and updates.
- Streamlined office processes to enhance overall productivity and organization.
- Assisted in the preparation of reports and presentations for leadership meetings.
Administrative Assistant
Randstad
Arlington, TX
06.2019 - 02.2022
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
- Drove customer feedback to deliver information to management for corrective action.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
Office Administrator
Kelly Services
Arlington, TX
01.2017 - 05.2019
- Coordinated meetings and scheduled appointments for management and staff.
- Assisted in preparing reports and presentations for internal communications.
- Supported onboarding processes by preparing orientation materials for new hires.
- Implemented office policies to improve operational efficiency across teams.
- Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
- Organized and maintained filing systems, including electronic databases and records.
- Composed correspondence such as letters, emails, memos, reports and other documents.
- Processed invoices on a timely basis according to established procedures.
Education
Bachelor of Science - Business Administration And Management
The University of Texas At Arlington
Arlington, Texas, TX11-2016
Skills
- Calendar management
- Travel coordination
- Document organization
- Research support
- Confidentiality maintenance
- Client communication
Certification
Microsoft Office Specialist Certification
Timeline
Virtual Executive Assistant
Belay Solutions
03.2022 - Current
Administrative Assistant
Randstad
06.2019 - 02.2022
Office Administrator
Kelly Services
01.2017 - 05.2019
Bachelor of Science - Business Administration And Management
The University of Texas At Arlington