FRANCESCA LIBASSI
Executive Assistant
New York,NY
Summary
Highly organized and discreet Executive Assistant with over eight years of experience providing comprehensive support to senior executives in fast-paced environments. Expertise includes managing complex calendars across multiple time zones, coordinating intricate domestic and international travel, and executing high-profile events with precision. Demonstrated ability to meticulously track expenses, draft sensitive correspondence, and maintain strict confidentiality while implementing process improvements to enhance operational efficiency. Committed to ensuring seamless daily operations and consistently delivering high-quality outcomes.
Overview
8
8
years of professional experience
Work History
Executive Assistant/Operations Partner
S.F.R. Consulting
01.2025 - Current
- Oversee all aspects of household management, from scheduling upkeep and deliveries to ensuring thorough home organization.
- Managed numerous residential moves over an 8-month period, ensuring smooth transitions by obtaining certificates of insurance, coordinating IT setup, and handling all related communications.
- Facilitate punctuality and preparedness through daily reminders and check-ins with stakeholders.
- Coordinate all property tours, liaising with listing agents to arrange viewings and prepare detailed itineraries.
[Remote] Executive Assistant (Temp. Role)
Paper Ventures
05.2024 - 12.2024
- Provided comprehensive executive support to the founding partner and managing principal, expertly managing complex, time-sensitive calendars across multiple time zones and facilitating international communication with clients and partners in a fast-paced setting.
- Coordinated extensive international and domestic travel for the founding partner, managing principal, and key team members, meticulously arranging multi-destination trips, flights, accommodations, and ground transportation.
- Managed and processed all associated expenses, proactively investigating discrepancies to ensure precise financial reconciliation.
- Spearheaded the planning and execution of high-level international events, overseeing all logistical aspects from venue selection and contract negotiation to collaborating with venue staff and vendors, resulting in well-received, successful affairs.
Data Entry Supervisor
Milo Health
11.2022 - 04.2024
- Oversaw the processing and submission of a substantial volume of Medicare claims, achieving a 90% acceptance rate and an 88% reimbursement rate through meticulous accuracy.
- Addressed and rectified billing inconsistencies, introducing procedural enhancements that boosted efficiency by 92% and guaranteed prompt reimbursement for Medicare claims.
- Coordinated with insurance providers to confirm patient eligibility and accelerate claims handling, employing an electronic billing system for payment tracking and comprehensive record-keeping.
Office Manager/Communications EA
Octonano NYC
07.2021 - 10.2022
- Created written content for clients and the agency, including monthly newsletters, social media posts, and website copy, boosting the agency's email newsletter open rates by an average of 90% within the first four months.
- Delivered comprehensive executive support to co-founders, managing all business correspondence, budget oversight, invoicing, and calendar scheduling to ensure operational efficiency.
- Prepared and executed all client, vendor, and partner NDAs and contracts with the utmost discretion.
- Functioned as Assistant Project Manager and lead administrator for the prominent TradeStation Miami Bull project, providing extensive marketing support, including facilitating team meetings, monitoring timelines and budgets, and curating marketing materials. Managed the external PR agency, supporting press release distribution, copyediting, and event coordination.
Executive Legal Assistant
Krinsky, PLLC
01.2018 - 07.2021
- Delivered high-level executive support to the principal of a boutique law firm, overseeing all administrative duties such as filing, scanning, contact database management, and bank deposits.
- Drafted, proofread, and edited legal documents and sensitive correspondence, preparing necessary materials for Grievance Committee submissions and Court filings.
- Established an updated, streamlined hard-copy filing system by systematically organizing case files, records, and confidential client information, guaranteeing secure and professional retrieval.
- Maintained an accurate and up-to-date client database.
Education
Hunter College, City University of New York
NYC07-2010
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Hobart & William Smith Colleges
Geneva, NY05-2009
Skills
Executive support
Handle confidential information
Business correspondence
Advanced MS office suite
Calendar management
Vendor correspondence
Scheduling (Multi-Time Zone)
Event Planning
Global travel management
Research
Inbox management
Timeline
Executive Assistant/Operations Partner
S.F.R. Consulting
01.2025 - Current
[Remote] Executive Assistant (Temp. Role)
Paper Ventures
05.2024 - 12.2024
Data Entry Supervisor
Milo Health
11.2022 - 04.2024
Office Manager/Communications EA
Octonano NYC
07.2021 - 10.2022
Executive Legal Assistant
Krinsky, PLLC
01.2018 - 07.2021
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Hobart & William Smith Colleges
Hunter College, City University of New York