Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Gabriela Jaimes

TX

Summary

Results-driven Project Manager with a proven track record of delivering exceptional project outcomes while ensuring optimal profitability. Expertise in overseeing multiple projects from inception to completion, maintaining tight schedules, and collaborating seamlessly with cross-functional teams. Recognized for meticulous attention to detail, effective resource management, and unwavering commitment to project excellence.

Document Review Specialist with demonstrated success negotiating, researching and communicating effectively. Provided leadership vision, direction, development and maintenance of multiple complex and high priority contracts directly impacting business strategies of organization. Strong organizational skills to think strategically and react quickly to internal and external needs.

Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Document Control Specialist

HNTB Engineering
01.2024 - Current
  • Maintained version control for all documents, ensuring that only the most recent updates were in circulation at any given time.
  • Maintained document control system and updated work instructions, procedures and associated databases.
  • Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
  • Facilitated timely project completion by managing the distribution of essential documentation to project team members.
  • Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
  • Provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.
  • Implemented a robust quality assurance process to identify errors in documentation before they reached end-users or clients.
  • Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.

Project Manager

Hellas Construction
06.2022 - 11.2023
  • Successfully managed a diverse portfolio of construction projects, including planning, execution, and close-out, resulting in on-time and under-budget project delivery
  • Led cross-functional teams, collaborated with stakeholders, and ensured effective communication to meet project goals and client expectations
  • Developed and maintained comprehensive project schedules, tracked progress, and managed resources to optimize efficiency
  • Managed a high volume of projects, up to 17 simultaneously, ensuring seamless execution from award to project close-out, consistently achieving on-time and under-budget results
  • Completed 84 projects in a calendar year
  • Developed and meticulously updated the Master Track Schedule multiple times a week, ensuring accurate project completion and alignment with company objectives
  • Prepared detailed Weekly Job Reports (WJRs) and conducted project-level audits, driving efficiency improvements through comprehensive evaluation of documentation, including job costs, POs, subcontracts, and schedules
  • Led monthly Work In Process (WIP) reviews, providing valuable insights for strategic decision-making, and effectively managed all monthly pay estimates, including pencil, initial, and final submissions
  • Expertly take ownership of project financials, driving profitability while controlling costs
  • Proficient in Microsoft Office Suite, Oracle P6, SAP, DelTek ComputerEase, and experienced in creating projects in Procore
  • Adept at utilizing industry-leading software to ensure successful project outcomes and drive productivity
  • Reviewed warranty issues submitted by clients to the Track Department, meticulously verifying their validity and impact on project deliverables
  • Prepared comprehensive warranty reports, incorporating detailed cost analysis and potential solutions, for presentation to the senior Leadership Team for approval
  • Planned, designed, and scheduled phases for large projects.
  • Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
  • Coordinated material procurement and required services for projects within budget requirements.
  • Negotiated contracts with vendors and suppliers, securing quality materials at competitive prices for efficient use of resources.
  • Created accurate budgets based on resource requirements, allowing for optimal allocation of funds across all aspects of the projects.
  • Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.

Production Coordinator

KangaRoof
09.2021 - 04.2022
  • Creating Work Orders and Material Orders
  • Organizing and assigning work to ensure projects are completed in timely manner and with high quality workmanship
  • Coordinate and perform individual unit completion checks and final punch-outs while ensuring work quality meets expectations
  • Supervise contractor activities and report daily production on trackers
  • Scheduling material delivery with warehouse and suppliers
  • Scheduling subcontractors and superintendents
  • Create end of month reports for production meeting
  • Handle onboarding roofing teams/gutter teams to get them trained
  • Coordinating worksites
  • Communicating with customers to ensure that they have all the information about their upcoming project
  • Communicating with superintendents throughout the day to ensure that the job sites and projects are running smoothly and there are no additional materials required
  • Communicate with Roofing Advisors if there are issues during the project that will need to be addressed with the customer
  • Review that the costs for projects are in the budget guidelines
  • Review subcontractor's invoices and submit requests for payment to accounting once a job has been completed

Customer Success Agent

Zen Business
03.2021 - 09.2021
  • Assist customers with phone, chat, and email inquiries regarding product questions, service questions, billing problems, and general client concerns
  • Update customer information within Salesforce
  • Process invoices and transactions
  • Guide customers through the application process
  • Create excel spreadsheets updating number of sales daily
  • Meet a certain number of sales per day
  • Translate documents from English to Spanish
  • Collect and follow up on necessary documentation to process the applications

Resident Support Specialist

MainStreet Renewal
02.2018 - 03.2021
  • Dual skilled in Prospect and Resident Support
  • Answer calls/emails/chats from Residents and Prospects which includes:
  • Maintenance Requests and Follow-Ups
  • Balance Inquiries and Rent Payments
  • Inquiries on marketed homes
  • Application updates
  • Review resident lease pages for information concerning their move out
  • First hand eviction/violation process, relocations and renter's insurance information
  • Educating Residents on our available Resources such as our Rent Café app and Portal
  • Housing voucher assistance/move-out assistance
  • Prepare quarterly and annual reports for supervisor's review
  • Identify issues of non-compliance, create findings, outline discrepancies, recommend corrective action and resolve issues of non-compliance
  • Review and verify applications for admission and continued occupancy to the housing choice voucher program

Education

Associate of Science - Criminal Justice

Austin Community College
Austin, TX
06-2015

Skills

  • Auditing documents
  • Document management
  • File conversion
  • Document formatting
  • Quality management
  • Special projects
  • Document scanning
  • Time management
  • Attention to detail
  • Problem-solving abilities
  • Organizational skills
  • Training and development

Certification

  • OSHA Certified

Languages

Spanish
Native or Bilingual
English
Native or Bilingual

Timeline

Document Control Specialist

HNTB Engineering
01.2024 - Current

Project Manager

Hellas Construction
06.2022 - 11.2023

Production Coordinator

KangaRoof
09.2021 - 04.2022

Customer Success Agent

Zen Business
03.2021 - 09.2021

Resident Support Specialist

MainStreet Renewal
02.2018 - 03.2021

Associate of Science - Criminal Justice

Austin Community College

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Gabriela Jaimes