Gary Wilson

• My main responsibilities included independently preparing the $3.5 million Leasehold Budget for the Embassy and actively involved in budget planning, preparation and execution for two agencies, the Defense Attache Office and Foreign Commercial Services.
• Collaborated with department heads to develop annual operating budgets.
• Subject matter expert on Department of State regulations, provided guidance to the management and agencies on allowable and non-allowable expenditures, and best practices related to budget execution and procedures.
• Performed trend analyses on historical spending data to anticipate future needs.
• Developed and implemented budgeting systems to track funds allotment, expenditures, and other financial activities.
• Monitored budget execution work, including obligations incurred and actual expenditures of funds. Reviewed budget compliance, accuracy, proper coding, and identified adjustments if needed.
• Compared actual expenses against projected budget.

• Ensured all documents were properly labeled and filed according to established guidelines.
• Retrieved documents in accordance with management procedures.
• Performed data entry into document management systems, ensuring accuracy of information.
• Utilized scanning equipment to scan incoming documents into digital format.
• Collaborated with other departments regarding necessary updates or revisions to existing documentation.
• Generated reports summarizing activities related to document control operations.
• Submitted project documentation to management for approval, transmitting approved documents to contractors.

I owned a small-sized foodstuff trading business, distributing products to shops and establishments in the local area.

• Reported directly to the General Manager, I was responsible for various administrative activities relating to start-up and operation between the Client and the Company.
• Prepared letters, field memos, and other official correspondence to be issued to the Client and Subcontractors.
• Generating reports, such as project activity reports, payroll reports, shipment arrival status reports, payment, and invoicing reports.
• Handled matters related to issuance of visas, work permits, staff accommodation, and travel arrangements.
• My knowledge of the local market in general helped me take on the additional responsibilities of assisting the materials section coordinating with the clearing and freight forwarders, cargo arrival and making necessary arrangements for materials storage.