Summary
Overview
Work History
Education
Skills
References
Timeline
AdministrativeAssistant
Gaybriel Toliver

Gaybriel Toliver

Houston,TX

Summary

Encouraging manager and analytical problem-solver with talents for team building, leading and motivating, as well as excellent customer relations aptitude and relationship-building skills. Proficient in using independent decision-making skills and sound judgment to positively impact company success. Dedicated to applying training, monitoring and morale-building abilities to enhance employee engagement and boost performance. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

12
12
years of professional experience

Work History

Office Manager

Houston ISD
07.2024 - Current
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Successfully managed budgets and allocated resources to maximize productivity and profitability.
  • Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
  • Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
  • Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
  • Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
  • Developed detailed plans based on broad guidance and direction.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
  • Assisted in organizing and overseeing assignments to drive operational excellence.
  • Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
  • Set aggressive targets for employees to drive company success and strengthen motivation.

School Secretary

Aldine ISD
07.2015 - 07.2024
  • Inputs and logs all student absences and tardiness, into an automated system
  • Issues pass to students that arrive late to school and enter into computer program with reason for tardiness
  • Prepares and mails form letters to parents notifying them of their child's excessive absences and/or lateness
  • Distributes letters regarding absences to appropriate department or teacher and maintains copies in office
  • Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance
  • Calls parents to notify about and determine reason for student's absence
  • Uses telephone to request and give routine information to parents and school district personnel
  • Issues and processes all requests for early dismissal and ensures parental consent
  • Maintain files of school district attendance records
  • Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments
  • Sac Teacher
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material
  • Substitute for teachers when we don't have coverage
  • School Secretary
  • Operate computers programmed with accounting software to record, store, and analyze information
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Answered multi-line telephones and greeted visitors and parents to facilitate office operations.
  • Participated in meetings, workshops and seminars to covey or gather information to perform functions.
  • Exercised judgment within school policy guidelines to alleviate principal's workload.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.

Administrative Assistant

JB Hunt
06.2012 - 07.2015
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Sort incoming mail, faxes, and courier deliveries for distribution
  • Prepare and send outgoing faxes, mail, and courier parcels
  • Forward incoming general e-mails to the appropriate staff member
  • Purchase, receive and store the office supplies ensuring that basic supplies are always available
  • Code and file material according to the established procedures
  • Update and ensure the accuracy of the organization's databases
  • Back-up electronic files using proper procedures
  • Provide secretarial and administrative support to management and other staff
  • Make travel, meeting and other arrangements for staff
  • Coordinate the maintenance of office equipment.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.

Education

Associate of Applied Science - Accounting And Business Management

Houston Community College
Houston, TX
06.2021

Skills

  • Microsoft Office
  • Bookkeeping
  • Office Management
  • Scheduling and calendar management
  • Documentation and control
  • Payroll
  • Customer Service
  • Supply Management
  • Contract Administration
  • Employee Supervision
  • Policy Development
  • Operations Management

References

  • References available upon request

Timeline

Office Manager

Houston ISD
07.2024 - Current

School Secretary

Aldine ISD
07.2015 - 07.2024

Administrative Assistant

JB Hunt
06.2012 - 07.2015

Associate of Applied Science - Accounting And Business Management

Houston Community College

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Gaybriel Toliver