Summary
Overview
Work History
Education
Skills
Timeline
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Gertrudis Davila

District Language Specialist
Tulsa,OK

Summary

Senior-level administrative and communications leader with over two decades of Spanish English written and verbal language assistance, served in education and community spaces. Proactive self-starter who is a strong communicator to diverse students, their families, educators, and district leadership. Stellar planning and implementation skills; exercise a warm approach to cultivate community inclusion and partnerships while leading teams to support operational success.

Overview

16
16
years of professional experience

Work History

District Language Specialist

Tulsa Public Schools
02.2023 - Current
  • This job involves providing interpretation and translation services, coordinating language assistance services, designing and administering language competency testing, providing training to interpreters and translators, maintaining records of staff language assessments, and coordinating the implementation and scheduling of contractor services
  • Other duties include maintaining an inventory of interpretation and related equipment, analyzing contractor invoices, and evaluating translation work for accuracy
  • The job also involves collaborating with community providers and organizing events and projects with a focus on immigrant and refugee family and community engagement
  • Developed and trained district staff to use language assistance resources: TalkingPoints platform and Propio over-the-phone interpreting services.
  • Proofread, edited and improved documents of different sizes.

Administrative Assistant

Tulsa Public Schools
01.2023 - 02.2023
  • Provided proactive support to 4 district leadership team members: Executive Director of Language & Cultural Sciences, Director of Dual Languages & World Pathways, Community Service Manager, and English language Development Service Manager
  • Ensuring the smooth and efficient operation of the department by performing a variety of increasingly complex administrative support duties
  • Relieve 25% of leadership team decision-making workload
  • Enhanced data accuracy by streamlining the registration process and implementing an efficient system for tracking student records.
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Maintained up-to-date knowledge of industry best practices and office software updates to maximize efficiency in administrative tasks.

Lead District Registar

Union Public Schools
01.2012 - 12.2022
  • Led an enrollment team of 4, and acted as the primary point of contact for school site personnel.
  • Recommend next steps based on area expertise and research from analyzing data, listening, and observing the leadership team to understand priorities
  • Supported over 900 homeless, refugee, and immigrant families in the district. Additionally,
  • Responsibilities included processing upwards of new and returning student registrations annually.
  • Followed specific district policies and procedures by reviewing required documents and requesting school records.
  • Planned and executed enrollment events for the district, ensuring all forms were accurate and available in both Spanish and English.
  • Analyze student data reports for state reporting purposes, conduct both weekly and monthly audits, and communicate and follow up with
    parents/guardians in person, by email, or by phone.
  • Planned and executed enrollment events for the district, ensuring all forms were accurate and available in both Spanish and English.
  • Processed change of custody, and contact information for district families annually.
  • Supported the district goal of 100% graduation and college/career readiness.
  • Completed annual training conducted by the National Association for the Education of Homeless Children and Youth (NAEHCY).

District Registrar

Union Public Schools
01.2008 - 12.2011
  • Performed all registration duties for new students, which included processing paperwork, records requests, and communicating essential information to the appropriate department within the Union District.
  • Ensured accurate student records by diligently maintaining and updating information in the database.
  • Assisted diverse families by providing communication in Spanish or identifying resources such as electronic translation and translation services.
  • Assisted with accreditation efforts through meticulous record-keeping and timely submission of required documentation.
  • Organized, reviewed, and filed paperwork for secure recordkeeping.
  • Verified paperwork accuracy and checked for completion before processing.
  • Updated computer system with the latest information to keep records current and accurate.
  • Monitored enrollment processes to meet regulations and accreditation standards.
  • Greeted every guest with a personable approach and provided knowledgeable service.

Education

Associate of Arts - Education

Tulsa Community College
Tulsa, OK
05.2005

Skills

  • Organizational Skills
  • Problem-Solving
  • Organization and Time Management
  • Project Planning
  • Interpersonal Communication
  • Recordkeeping
  • Teamwork and Collaboration
  • Organization
  • Dependable and Responsible
  • Fluent in Spanish
  • Multitasking Abilities
  • Time Management
  • Written Communication
  • Critical Thinking
  • Social Perceptiveness

Timeline

District Language Specialist

Tulsa Public Schools
02.2023 - Current

Administrative Assistant

Tulsa Public Schools
01.2023 - 02.2023

Lead District Registar

Union Public Schools
01.2012 - 12.2022

District Registrar

Union Public Schools
01.2008 - 12.2011

Associate of Arts - Education

Tulsa Community College

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Gertrudis DavilaDistrict Language Specialist